I.B.01_W912LD24Q0010_Att(1)_SOW_FINAL.pdf

STATEMENT OF WORK SCOPE

The Rhode Island Army National Guard intends to conduct a Post-Deployment Yellow Ribbon Event for one (1) day on 04 May 2024 to serve two hundred and sixty-one (261) people (225 adults and 36 children). The training will be accomplished over the course of one day and be conducted in small groups through a general session and workshops. In addition, there will be informational booths from numerous military, government, and civilian agencies. The event must be located within Rhode Island (RI) or, if outside of RI, within 20 minutes driving from “Providence, RI” as calculated by Map Quest. The event will run from 9:00 a.m. to 5:00 p.m. The staff will need to be allowed on site at 7:00 a.m. The contractor shall provide the following for the event:

Meeting/Conference Rooms (all room set-ups must be flexible to our final layout plan)

• Registration Area – Four (4) tables to receive participants from 08:00 a.m. to 10:00 a.m. in close proximity to the ballroom entrance.

• One (1) Ballroom with podium; Room shall be capable of holding two hundred and sixty-one

(261) people; Tables with linens, centerpieces, and chairs set for refreshments and lunch for two hundred and sixty-one (261) people.

• Two (2) breakout rooms each capable of holding seventy-five (75) people. Each room shall have one (1) rectangle table for class check in, one (1) easel, tables and chairs for seating seventy-five

(75) people.

• Three (3) rooms for childcare; one (1) room shall have a sink with running water and five (5)

Portable cribs; each of the two other rooms shall have eight (8) tables and thirty (30) chairs for projects.

• Forty (40) tables covered and placed along foyer walls for vendors. Each table shall have two (2) chairs.

• Trash receptacles shall be placed throughout the vendor and registration areas.

• Multiple easels shall be placed throughout venue to use for directional signage.

• All classrooms, including childcare rooms, shall have pitchers of water and glasses and shall be replenished throughout the day.

• Audio Visual Support:

• One (1) wireless microphone (clip on) for the ballroom.

• One (1) podium with microphone and house sound for ballroom.

• Two (2) projector screens and two (2) LCD projectors for main ballroom.

• One (1) LCD projector and one (1) screen in each breakout room.

• One (1) podium with wireless presentation advancer and house sound for each breakout room.

• One (1) projector, one (1) DVD player connected and One (1) projector screen with audio for each childcare room.

Venue Parking: Parking shall be provided at no cost to the guests.

Menu Selection for two hundred and twenty-five (225) adults, buffet style: (Lunch)

• Soup – choice of Chicken or Vegetable

• Garden Salad with dressing

• Eggplant Parmesan OR Vegetarian Lasagna

• Chicken dish

• Assorted Meats (Turkey, Roast Beef, and Ham)

• Assorted Cheeses (American, Cheddar, and Provolone)

• Assorted light Breads and Rolls

• Lettuce, Tomato, and Pickles

• Beverages to include Coffee, Tea, and Assorted Sodas

• Assorted Cookies

• Appropriate Condiments (Mustard, Mayonnaise, etc.)

• Pitchers of water on ballroom tables

KIDS MEALS for thirty-six (36) children: (Lunch)

• Chicken fingers

• Pizza

• French fries

• Milk and choice of apple juice or lemonade for Children (shall be replenished as needed)

MEAL SCHEDULE

• Coffee station shall be ready at 8:00 a.m. and remain available throughout the event.

• Lunch shall be served from 12:00 p.m. – 1:00 p.m.