I.B.01. W912LD26Q0006_Combined Synopsis_Att 0_FINAL.pdf

NATIONAL GUARD BUREAU

Office of the United States Property and Fiscal Officer for Rhode Island

2841 South County Trail Camp Fogarty, Bldg 235

East Greenwich, Rhode Island 02818-1728

Combined Synopsis/Solicitation

W912LD-26-Q-0006

RIARNG 88th Army Band Instruments and Supplies

PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE

ONLY NOTICE THAT WILL BE ISSUED.

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. SOLICITATION: W912LD-26-Q-0006 is issued on 04/21/2026 as a Request for Quotation

(RFQ) for the RI USPFO located at 2841 South County Trail, Camp Fogarty, Building 235, East Greenwich, RI 02818-1728

DUE DATE: All offers shall be submitted by 5:00pm EST, 05/05/2026 to Ryan Lawton at ryan.s.lawton.civ@army.mil and Shane Murray at shane.c.murray2.civ@army.mil.

3. SET-ASIDE: This Solicitation is Set-Aside 100% for Small Business. The associated North

American Industrial Classification System (NAICS) code for this procurement is 334310 –

Audio and Video Equipment Manufacturing, with a business size standard of 750 employees.

Product Service Code (PSC): 7710 – Musical Instruments

4. DESCRIPTION: Rhode Island Army National Guard (RIARNG) has a requirement for the list of instruments and supplies in accordance with the supply list (Attachment 1).

The RI USPFO intends to award a Firm-Fixed-Price contract for this requirement.

5. DELIVERY: No later than 120 days after receipt of order. Offeror to provide delivery date with quote.

FOB Destination

2841 South County Trail

Camp Fogarty, Building 235

East Greenwich, RI 02818-1728

6. BASIS FOR AWARD: Basis of award will be price alone. Award will be made to the eligible, responsive offeror whose offer represents the lowest priced quote and meets the requirements of this RFQ.

mailto:ryan.s.lawton.civ@army.mil mailto:shane.c.murray2.civ@army.mil

7. INSTRUCTION TO OFFERORS:

• This agency is exempt from Federal, State and Local City taxes. Do not add tax to your quote. If a tax-exempt certificate is required to fill this quote it will be provided upon request.

• Quotes shall include all applicable costs, including delivery charges.

• Quotes received later than the due date/time noted above will be considered unresponsive and rejected.

• All vendors responding MUST be registered with the “System for Award

Management” (SAM) https://www.sam.gov

• Complete annual representations and certifications electronically via the System for

Award Management (SAM) website located at https://www.sam.gov in accordance with FAR 52.212-3, Alt I “Offerors Representations and Certifications–Commercial

Items.”

Complete the following information for Solicitation W912LD-26-Q-0006

▪ Contractor/Offeror’s Name: __________________________________________ o CAGE Code: _____________ o UEI #: _____________ o TAX ID: ____________

▪ Discount Terms: ______________

▪ Name and Title of individual submitting form: ____________________________

▪ Address and Telephone #: __________________________________________

▪ Date form completed: _______________________

▪ Offerors shall meet all customization graphic requirements in the Custom

Drumhead Specifications (Attachment 2).

▪ Provide complete information for the specified items in the CLIN Structure Quote

Format (Columns F, G, and H) (Attachment 3).

When drafting your quote, please note:

• Quote shall include all applicable costs, including any delivery charges.

• New items ONLY; NO refurbished, remanufactured, or “gray market” items allowed.

• This agency is exempt from Federal, State and Local City taxes. Do not add tax to your quote. If a tax-exempt certificate is required to fill this quote, it will be provided upon request.

Payment will be made by Wide Area Work Flow (WAWF).

8. QUESTIONS: Submit technical questions in writing, via email to Ryan Lawton at ryan.s.lawton.civ@army.mil on or before Noon EST 04/29/2026. Telephonic (verbal) questions mailto:ryan.s.lawton.civ@army.mil will not be addressed. All responses to questions, which may affect offers, will be incorporated into a written, posted amendment to the Request for Quote.

9. CLAUSES & PROVISIONS: This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

2026-01, effective 3/13/2026, and through Department of Defense Acquisition Regulation

Change Notice 11/10/2025. It is the contractor's responsibility to be familiar with applicable clauses and provisions. The full text provisions and clauses can be found at:

https://www.acquisition.gov/

THE FOLLOWING BY REFERENCE PROVISIONS (P) AND CLAUSES (C) APPLY

TO THIS ACQUISITION:

FAR:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation.

P

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements.

C

52.204-7 System for Award Management-Registration. (Deviation) P

52.204-13 System for Award Management-Maintenance. (Deviation) C

52.209-6

Protecting the Government's Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(Deviation)

C

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation) C

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

(Deviation) P

52.212-4 Terms and Conditions-Commercial Products and Commercial Services.

(Deviation) C

52.214-34 Submission of Offers in the English Language. P

52.214-35 Submission of Offers in U.S. Currency. P

52.219-6 Notice of Total Small Business Set-Aside. (Deviation) C

52.219-28 Postaward Small Business Program Rerepresentation. C

52.222-3 Convict Labor. (Deviation) C

52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation) C

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation) C

52.222-50 Combating Trafficking in Persons. (Deviation) C

52.223-23 Sustainable Products. (Deviation) C

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act. (Deviation) (Alternate

II)

C

52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Deviation)

(Alternate II) P

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. C

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. C

52.232-39 Unenforceability of Unauthorized Obligations. C

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. C https://www.acquisition.gov/

THE FOLLOWING BY FULL TEXT PROVISIONS (P) AND CLAUSES (C) APPLY TO

THIS ACQUISITION:

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (C):

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in

Wide Area WorkFlow (WAWF).

52.233-3 Protest after Award. (Deviation) C

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation) C

52.240-90 Security Prohibitions and Exclusions Representations and Certifications.

(Deviation) P

52.240-91 Security Prohibitions and Exclusions. (Deviation) C

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation) C

DFARS:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. C

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. C

252.203-7005 Representation Relating to Compensation of Former DoD Officials. P

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. C

252.204-7016 Covered Defense Telecommunications Equipment or Services – Rerepresentation. P

252.204-7022 Expedited Contract Closeout C

252.204-7024 Notice on the Use of the Supplier Performance Risk System. P

252.211-7003 Item Unique Identification and Valuation. C

252.223-7008 Prohibition of Hexavalent Chromium. C

252.225-7001 Buy American and Balance of Payments Program. C

252.225-7002 Qualifying Country Sources as Subcontractors. C

252.225-7055 Representation Regarding Business Operations with the Maduro Regime. P

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. C

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous

Region-Representation.

P

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous

Region.

C

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. C

252.232-7010 Levies on Contract Payments. C

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel C

252.246-7008 Sources of Electronic Parts. C

252.247-7023 Transportation of Supplies by Sea. C

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition

Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the

WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report (Combo)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

NOT APPLICABLE

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC To Be Filled in at Award

Issue By DoDAAC To Be Filled in at Award

Admin DoDAAC To Be Filled in at Award

Inspect By DoDAAC To Be Filled in at Award

Ship To Code To Be Filled in at Award

Ship From Code To Be Filled in at Award

Mark For Code To Be Filled in at Award

Service Approver (DoDAAC) To Be Filled in at Award

Service Acceptor (DoDAAC) To Be Filled in at Award

Accept at Other DoDAAC To Be Filled in at Award

LPO DoDAAC To Be Filled in at Award

DCAA Auditor DoDAAC To Be Filled in at Award

Other DoDAAC(s) To Be Filled in at Award

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

To Be Filled in at Award

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (P):

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

National Guard Protest Procedures (P):

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting

Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau

Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.

NG Public-facing, general Protest information is found at:

https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

Directorate of Acquisitions information for the contracting enterprise is found at https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/

AllItems.aspx

(End of Provision) mailto:ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/ https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspx https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspx