I.A.1. Statement of Work DRAFT for synopsis.docx

STATEMENT OF WORK (SOW)

DT-574 Hydrophone Production Contract

1.0 Background

The Fleet Sensors & Cables Engineering Branch (Code 1535) of the Sensors and Arrays Division (Code 153) of the Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) serves as the Navy’s Technical Design Agent (TDA), and In-Service Engineering Agent (ISEA) and assists with all Acquisition Engineering Agent (AEA) activities for all surface ship and submarine transducers, hydrophones, and sensor assemblies (collectively referred to as hydrophones). Code 1535 maintains the Navy's hydrophone inventory in large part by establishing contract vehicles to procure hydrophones that are delivered both to the stock system to support emergent fleet needs and to new construction shipyards for initial outfitting.

1.1 Places of Performance

All work will be performed at the contractor’s or sub-contractor’s facility.

1.2 Authorized Users

The Sensors and SONAR Department, Code 15, of NUWCDIVNPT.

1.3 Sponsors

· PMS 392 In-Service Submarines

· PMS 396 In-Service Strategic Submarines

· PMS 397 Columbia Class

· PMS 401 Submarine Acoustic Systems

· PMS 450 Virginia Class

· FMS Foreign Military Sales Office

1.4 Types of Funding

· Other Procurement, Navy (OPN)

· Shipbuilding and Conversion, Navy (SCN)

· National Sea-Based Deterrence Fund (NSBDF)

· Operation & Maintenance, Navy (O&MN)

· Foreign Military Sales (FMS)

2.0 Scope

This SOW reflects a build-to-performance specification approach. The contractor shall design, document, manufacture, test, package, and deliver DT-574 First Article and Production hydrophones which meet the performance requirements of the Applicable Documents listed in Section 3.0.

2.1 Program or Systems Supported

The Fleet and Sensors & Cables Engineering Branch (Code 1535) of the Sensors and Arrays Division (Code 153) of NUWCDIVNPT.

3.0 Applicable Document

The contractor shall perform the tasking required in Section 4.0 in accordance with (IAW) the below Applicable Documents (ADs).

/Date Applicable SOW Task

(Includes a CONFIDENTIAL Appendix)

4.3.2-4.3.3, 4.3.5

4.2.6, 4.3.7

4.2.6, 4.3.7

*See SOW Task 4.3.1 and GFI 6.2.

4.0 Technical Requirements

The contractor shall provide the hydrophones listed in Section 2.0 as detailed in the following tasks. The contractor shall perform the following tasks IAW ADs identified in Section 3.0, using Government Furnished Information (GFI) identified in Section 6.0, and as specified in individual delivery orders issued to commence tasking. Table 1 outlines the tasks for this procurement.

The following terms apply throughout this requirements section:

Government Furnished Information (GFI) 6.2.

TABLE 1. REQUIREMENTS

4.1 GENERAL

4.1.1 Contract Kick-Off Meeting

The contractor shall conduct a Contract Kick-Off meeting at its facility. The contractor shall prepare the kick-off meeting agenda. The contractor shall present its configuration and present a Program Objectives and Milestone Schedule (POAMS) for the First Article and Production phases to include:

· tasks and milestones

· requirements review

· data submittals

· schedule

The contractor shall prepare kick-off meeting minutes and shall submit POAMS with the minutes no later than 15 days after completion of the meeting.

DI-ADMN-81249C

(Meeting Agenda)

CDRL A002

DI-ADMN-81250C

(Meeting Minutes)

4.1.2 Progress Reports

The contractor shall prepare and submit Production Progress Reports using GFI item 6.1., which indicate the progress of work, planned delivery dates for current orders, and existing or potential problem areas for all assigned tasks.

Monthly over the life of the contract.

CDRL A003

DI-MGMT-81867

(Production Report)

4.1.3 Failure Reports

The contractor shall establish a system to track all non-conforming material and hydrophones that fail a First Article or production acceptance test. The contractor shall inspect non-conforming material and document the non-conformance and disposition of the material in the established system. The contractor shall also document, in the established system, hydrophones that fail a First Article or production acceptance test. The contractor shall submit Failure Summary and Analysis reports for all non-conforming material and all hydrophones that fail a First Article or production acceptance test. The reports shall identify the nature of the non-conformance and/or failure and identify remedial and corrective action for preventing future occurrences.

When a failure occurs.

CDRL A004

DI-SESS-80255B

(Failure Summary and Analysis Report)

4.2 DT-574 HYDROPHONE FIRST ARTICLE PHASE

4.2.1 DT-574 Hydrophone First Article Hardware

IAW AD 3.1, the contractor shall design, document, fabricate, inspect, test, package and deliver First Article DT-574 hydrophones. The contractor shall sequentially serialize the First Article hydrophones starting with FA001.

For the First Article hydrophones, prior to fabrication, the contractor shall perform 100% inspection of all incoming parts and material. The contractor shall record variables data for all parts and materials where dimensions are specified in the drawings. The contractor shall have this information available at the First Article Physical Configuration Audit (see section 4.2.4).

4.2.2 DT-574 Hydrophone Preliminary Configuration Review (PCR)

The contractor shall conduct a PCR via Video Teleconference (VTC), conference call, or other remotely enabled delivery system. IAW AD 3.1, the contractor shall demonstrate that the preliminary build configuration meets the Functional Baseline requirements. Fifteen (15) business days prior to the PCR, the contractor shall submit Engineering Change Notices (ECNs) which shall document changes to the Reference Baseline (GFI 6.2 or 6.3) and which shall reflect its build configuration at the PCR. IAW ADs 3.2 and 3.3, the contractor shall develop drawing changes via ECNs.

4.2.3 DT-574 Hydrophone Final Configuration Review (FCR)

The contractor shall conduct an FCR at its facility. IAW AD 3.1, the contractor shall demonstrate that the final build configurations meet the Functional Baseline requirements. At the FCR, the contractor shall present, for Government review:

· the drawing package (GFI 6.2 and all ECNs previously submitted for PCR and FCR)

· manufacturing flow chart which shall identify the manufacturing build steps, in-process steps and inspection points and first article acceptance tests

· POAMS

· Risk and mitigation plans, if applicable

20 business days prior to the FCR, the contractor shall submit ECNs which shall document additional changes to the Reference Baseline (GFI 6.2) since the PCR and which shall reflect the final build configuration. IAW ADs 3.2 and 3.3, the contractor shall develop the drawing changes via ECNs.

The contractor shall resolve all technical discrepancies noted at the PCR and FCR prior to delivering First Article hydrophones and shall submit ECNs which shall document changes to the drawings subsequent to the FCR.

After PCR but prior to delivering First Article hydrophones.

CDRL A005 NUWC DRAWING 50225-00266MN (Engineering Change Notice)

4.2.4 DT-574 Hydrophone First Article Physical Configuration Audit (FA-PCA)

The contractor shall conduct an FA-PCA at its facility. The contractor shall validate the components that comprise the First Article hydrophones match the technical documentation and that all key processes are properly documented. This is focused on the individual (‘piece’) parts and sub-assembly levels.

The contractor shall have copies of the Reference Baseline drawing package (GFI 6.2) and all ECNs from the PCR and the FCR available for audit team members at the FA-PCA. The contractor shall have all First Article piece parts available and shall provide the incoming inspection variables data for all parts (see task 4.2.1). For subcomponents that have material certification requirements or performance requirements as called out in AD 3.1, the contractor shall have the incoming inspection, test, and certification data that supports drawing requirements (e.g. material, mechanical, electrical) available for review. The contractor shall establish quality assurance procedures and test equipment calibration plans and procedures and have them available for audit team review at the FA-PCA.

The contractor shall document, via ECNs, and deliver additional changes to the drawings since the FCR (which includes changes resulting from discrepancies identified at the PCR and FCR).

4.2.5 DT-574 Hydrophone First Article Test Procedures

IAW AD 3.1, the contractor shall develop First Article test procedures for contractor-performed tests and inspections. The test procedure shall be focused on the CI assembly level. The procedures shall include the acceptance and rejection criteria, as outlined in AD 3.1, for First Article tests and inspections to ensure that the CI meets the requirements.

DI-NDTI-80603A

(Test Procedure-First Article Acceptance Test Procedures)

4.2.6 DT-574 Hydrophone First Article Baseline Configuration

CDRL A007

DI-MISC-80508B

(Technical Report – Study/Services - First Article Baseline Report)

4.2.7 DT-574 Hydrophone First Article Test and Inspection

Using the Government approved test procedures developed in SOW 4.2.5, the contractor shall perform First Article test and inspection to verify that the First Article hydrophones meet the CIPS requirements. If a First Article unit fails to meet CIPS requirements, the contractor shall prepare and deliver a Failure Summary and Analysis Report, per SOW 4.1.3. The contractor shall be responsible for redesign, rework, retest, and First Article unit replacement. The contractor shall submit a First Article Test Report detailing the First Article tests and test results for each First Article hydrophone identified by serial number.

DI-SESS-80255B

(Failure Summary and Analysis Report)

CDRL A008

DI-NDTI-80809B

(Test/Inspection Report-Contractor First Article Testing)

4.2.8 DT-574 Hydrophone Functional Configuration Audit (FCA) and Physical Configuration Audit (PCA)

The contractor shall conduct a concurrent FCA and PCA at its facility. The FCA shall verify that the CI is compliant with the CIPS. The PCA shall verify that the First Article CI conforms to the First Article Baseline. The contractor shall provide the following documentation for auditing by the Government at the FCA/PCA:

· The complete drawing package (which shall include the reference baseline drawings and all changes resulting from ECNs and discrepancies identified at the PCR, FCR, FA PCA and during FA testing phase.)

· Inspection and Test Flow Chart with inspection and test criteria and procedures

· Manufacturing methods and process sheets

· Incoming inspection control procedures, whether conducted in-house or at the sub-vendor

· Production acceptance test procedures

· Test method sheets and standards selection procedures which shall describe operation and calibration of test equipment

· Non-standard parts and parts requiring source control

· Material Review Board (MRB) and Failure Review Board (FRB) process and procedures

DI-ADMN-81249C

(Meeting Agenda)

CDRL A002

DI-ADMN-81250C

(Meeting Minutes)

CDRL A005

NUWC DRAWING

50225-00266MN

(Engineering Change Notice)

4.3 DT-574 HYDROPHONE PRODUCTION PHASE

4.3.1 DT-574 Hydrophone Production Product Baseline

NUWC DRAWING

50225-00266MN

(Engineering Change Notice)

4.3.2 DT-574 Hydrophone Production Hardware

IAW ADs 3.1 and 3.4 and upon receipt of delivery order, the contractor shall manufacture, test, package and deliver production hydrophones to meet the performance requirements of AD 3.1, and the Product Baseline provided as AD 3.4. The contractor shall serialize the production hydrophones using GFI 6.3.

4.3.3 DT-574 Hydrophone Production Test and Inspection

IAW ADs 3.1 and 3.4, the contractor shall develop production Acceptance Test and Inspection procedures. Upon Government approval of the Production Acceptance Test and Inspection procedures, the contractor shall test and inspect each DT-574 Hydrophones prior to delivery to the Government to ensure that all DT-574 hydrophones meet the requirements of AD 3.1 and the Product Baseline provided as AD 3.4.

DI-NDTI-80603A

(Test Procedure-Production Acceptance Test Procedures)

4.3.4 DT-574 Hydrophone Production Acceptance Test and Inspection Reports

The contractor shall provide test and inspection results for each production unit, by serial number, which shall include the date of acceptance by the Defense Contract Management Agency (DCMA), if inspection performed by DCMA is invoked. In the Production Acceptance Test and Inspection reports, the contractor shall identify units that failed Production Acceptance Tests or were otherwise accepted only after rework and retest and shall explain the circumstances of the failures and corrective actions taken where rework occurred.

The Offeror shall provide acoustic test data in native electronic format, both in graphical and tabular (e.g. Excel, text files) form, in accordance with the respective CIPS performance requirements. Photocopies or PDFs are not acceptable production data file formats.

DI-SESS-80255B

(Failure Summary and Analysis Report)

CDRL A00A

DI-NDTI-80809B

(Test/Inspection Report-Production Acceptance Test and Inspection Data)

4.3.5 DT-574 Hydrophone Certification Card

IAW AD 3.1, the contractor shall complete a Certification Card for each DT-574 hydrophone to be delivered.

DT-574 NAVSEA DWG. No. 53711- 6396156F Figure 5 (Transducer / Hydrophone Certification Card)

4.3.6 Production Program Reviews (PPRs)

The contractor shall conduct PPRs annually, with the Government, virtually or at its facility, to review programmatic and technical issues. Ten (10) business days prior to the scheduled PPR, the contractor shall prepare and deliver the PPR agenda to the Government. During PPR, the contractor shall record meeting minutes and shall deliver the minutes to the Government at conclusion of the PPR.

DI-ADMN-81249C

(Meeting Agenda)

CDRL A002

DI-ADMN-81250C

(Meeting Minutes)

4.3.7 Engineering Changes

DI-SESS-80639E,

(Engineering Change Proposal (ECP))

CDRL A00D

DI-SESS-80640E

(Request for Variance (RFV))

NOTE: In the case of First Article waiver, task (and sub-tasks) 4.2 DT-574 FIRST ARTICLE PHASE will not be applicable and will be marked ‘RESERVED’ in the resulting contract award.

5.0 Progress Reports

See Table 1- Requirements: 4.1.2 Progress Reports.

6.0 Government Furnished Information

The following Government Furnished Information (GFI) will be made available under this contract.

Package (Reference Baseline) DT-574 Hydrophone engineering drawing package at contract award. This forms the Reference Baseline.

Contractor will assume configuration management upon receipt of Reference Baseline drawing package. The Government will review all ECNs from the PCR, FCR and through FA testing. Contractor will incorporate all approved ECNs and update drawings in accordance with AD 3.2 and 3.3. Updated drawings will be tracked with numbered revisions through FA testing. Upon successful completion of FCA/PCA the updated baseline drawing package will be released via ECP, and the Government will assume configuration management control, any drawing with a numbered revision will be advanced by a letter revision. The updated drawing package forms the Product Baseline, AD 3.4.

7.0 RESERVED

8.0 Quality Surveillance and Performance Standards

The Government will conduct quality surveillance via various methods including formal and informal meetings, review of technical reports, review of monthly progress reports, and review of deliverables. Contractor performance will be evaluated in the areas of technical quality, schedule/timeliness, management, utilization of small business, and regulatory compliance as follows:

· Technical Quality: The government will evaluate technical quality using the criteria defined in the CIPS, AD 3.1;

· Schedule/Timeliness: The government will evaluate the contractor’s ability to meet negotiated milestones and delivery schedules;

· Management: The government will evaluate the contractor’s ability to integrate and coordinate all activities needed to execute the contract;

· Utilization of Small Business: The government will evaluate the contractor’s compliance with the Small Business Subcontracting Plan and any small business subcontracting goals contained in the contract;

· Regulatory Compliance: The government will evaluate the contractor’s compliance with the terms and conditions of the contract relating to applicable regulations and codes.

9.0 Information and Communication Technology (ICT) Accessibility Requirements

The Government has determined that this procurement is not Information and Communication Technology (ICT).

10.0 Security Compliance

10.1 Program Protection

SECURITY: All Contractor personnel shall adhere to the Security provisions of 32 CFR Part 117 – National Industrial Security Program Operating Manual (NISPOM) and the security requirements of the attached DD254. While performing work at a Government Facility, Contractor personnel shall comply with the security regulations of the host facility. Applicable FAR, DFARS, NMCARS clauses, and NAVSEA text shall be adhered to in the performance of this contract. Security incidents shall be promptly reported through the companies Facility Security Officer (FSO), to the Contracting Officer’s Representative (COR), Technical Point of Contact (TPOC), and the Cognizant Security Office to NUWCDIVNPT Security.

The contractor shall receive, store and generate classified and unclassified material. The classified material is in relation to the classified appendix of the CIPS, AD 3.1.

Controlled Unclassified Information (CUI) including Legacy FOUO and Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, CUI available at:

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) in accordance with DoDI 5230.24 (Distribution Statements on Technical Documents); and DoDI 5230.24, Enclosure 3 Procedures, available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/523024p.pdf

INFORMATION SECURITY: If the work is performed at the Contractor's facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with National Industrial Security Program Operating Manual (NISPOM) codifying 32 CFR Part 117, NISPOM Rule, and SECNAV M-5510.36B. If the work is performed at the Government's facility, the Contractor shall comply with facility policy.

CUI INCIDENT REPORTING AND RESPONSE: The Contractor shall promptly report any unauthorized, inadvertent, or illegal release or disclosure of CUI to the Contracting Officer’s Representative / Technical Point of Contact (TPOC), Procuring Contracting Officer, and the Security Office. Contractor personnel shall coordinate this effort through the relevant industry site FSO.

PUBLIC RELEASE: Any controlled unclassified information pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S. Government authority. Proposed public releases shall be submitted for approval prior to release through the appropriate U.S. Government Office.

10.2 Operations Security (OPSEC)

OPSEC is a process that identifies critical information to determine if friendly actions can be observed by adversary intelligence systems, determines if information obtained by adversaries could be interpreted to be useful to them, and then executes selected measures that eliminate or reduce adversary exploitation of friendly critical information.

The Contractor shall develop and implement, and update and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any subcontractor during performance of the contract. The Contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. The Contractor developed OPSEC program may include Information Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Presidential Memorandum (NSPM) 28, and at a minimum shall include:

1) Assignment of responsibility for OPSEC direction and implementation.

2) Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

3) Establishment of OPSEC education and awareness training. To include initial and annual OPSEC training.

4) Provisions for management, annual review, and evaluation of OPSEC programs.

5) Flow down of OPSEC requirements to subcontractors when applicable.

While performing aboard Government sites, the contractor shall: comply with all OPSEC instructions and policies; include OPSEC as part of its ongoing security awareness program and take all required Agency training; Be responsive to the Supporting OPSEC Manager on a non-interference basis; and Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the Requiring Organization and contractor in support of the mission.

10.3 Electronic Spillage

Electronic Spillage (ES) is defined as a situation where information of higher classification than a system is authorized to process is introduced into that system, intentionally or otherwise. If a Contractor is determined to be responsible for an ES, all direct and indirect costs incurred by the Government for ES remediation will be charged to the Contractor.