I-24-4975 Addendum No 1_01102025~1.pdf

Illinois State Toll Highway Authority Contract No. I-24-4975 Addendum 1 Page 1 of 5 1/10/2025

ADDENDUM NO. 1

TO

CONTRACT REQUIREMENTS

FOR CONTRACT I-24-4975

ILLINOIS STATE TOLL HIGHWAY AUTHORITY

Date: 1/10/2025

For which proposals will be received by the Illinois State Toll Highway Authority through electronic bidding via BidBuy until 10:30:00 A.M. local time, January 24, 2025

NOTICE OF REVISION TO CONTRACT

NOTES:

1. A complete set of Schedule of Prices is included with this Addendum and must be inserted into the Contract Bid by pages P-5R, P-10R to P-13R, P-18R, P-20R, and P-24R which have been revised and included as part of the Schedule of Prices.

2. The following revised Special Provision pages are included in the Contract with this Addendum: J-48-R, J-193R, J- 213R, J-214R, and J-350R.

3. The following revised Contract Drawings are included in this Addendum:

Volume 1 Drawings 7 to 10, 11 to 17, 22, 35, 38, 40, 54, 56, 75, 124, 125, and 129 to 132 Volume 2 Drawing 209

4. The minutes and sign-in sheet from the Optional Pre-Bid Meeting held on December 10, 2024 are included in this Addendum.

5. The minutes and sign-in sheet from the Optional Pre-Bid Site Visit held on December 11, 2024 are included in this Addendum.

6. Responses to Request for Information received from the Plan Holders are included in this Addendum.

Addendum 1 Page 2 of 5 1/10/2025

CHANGES TO THE CONTRACT REQUIREMENTS

CHANGES TO THE SCHEDULE OF PRICES

SUMMARY OF REVISIONS TO PAY ITEMS QUANTITIES

SP.

PROV.

PAY ITEM

NO.

DESCRIPTION UNIT

ORIGINAL

QUANTITY

CHANGE

NEW

QUANTITY

25000400 NITROGEN FERTILIZER NUTRIENT POUND 99 -5 94

25000600 POTASSIUM FERTILIZER NUTRIENT POUND 297 -15 282

25100630 EROSION CONTROL BLANKET SQ YD 19,237 -692 18,545

28000250 TEMPORARY EROSION CONTROL SEEDING POUND 297 -15 282

44000300 CURB REMOVAL FOOT 3,363 -80 3,283

* JI211124 TOPSOIL FURNISH AND PLACE, 4" SQ YD 11,468 -692 10,776

* JI483400 PORTLAND CEMENT CONCRETE SHOULDERS

(JOINTED) 9"

SQ YD 835 -72 763

* JI606015 GUTTER, TYPE G-2, MODIFIED FOOT 542 -57 485

** JS250220 SEEDING, CLASS 2E ACRE 3.25 -0.25 3.00

** JS280050 SILT FENCE FOOT 4,905 -201 4,704

** JS280051 RE-ERECT SILT FENCE FOOT 1,064 -50 1,014

** JS630002

GALVANIZED STEEL PLATE BEAM GUARDRAIL, TYPE

A 6 FOOT POSTS

FOOT 262.5 -225 37.5

* JT202009 NON-SPECIAL WASTE DISPOSAL, TYPE 1 CU YD 6,269 124 6,393

* Denotes Special Provision

Change #1 Contract Requirements, Volume I, pages P-5, P-10 to P-13, and P-18 replaced with pages P-5R, P-10R to P-13R, and P-18R. This replacement contains the following revisions (attached):

1.1. Revised quantities as shown in the above Summary of Revisions to Pay Items Quantities table

Change #2 Contract Requirements, Volume I, pages P-20 and P-24 replaced with pages P-20R and P-24R. This replacement contains the following revisions (attached):

2.1. . The below includes the correct unit price and total.

2.2.

2.3.

been revised to $545,000.

CHANGES TO THE CONTRACT SPECIAL PROVISIONS

Change #3 Contract Requirements, Volume II, replace page J-48 with page J-48R. This replacement contains the following revisions (attached):

3.1. Added the below as-built files to SP 120:

3.1.1. Advance Ramp Toll Plaza Modifications

3.1.1.1. I-12-4174_R

3.1.2. Maintenance Buildings

3.1.2.1. MA-1_R

Addendum 1 Page 3 of 5 1/10/2025

Change #4 Contract Requirements, Volume II, replace page J-193 with page J-193R. This replacement contains the following revisions (attached):

4.1.

paragraph.

Change #5 Contract Requirements, Volume II, replace page J-213 with page J-213R. This replacement contains the following revisions (attached):

5.1. Revised the generator size from 135KW/169/KVA to 150KW/188KVA.

Change #6 Contract Requirements, Volume II, replace page J-214 with page J-214R. This replacement contains the following revisions (attached):

6.1. utdoor Enclosure. The contractor shall provide an aluminum weather protective enclosure with an enclosed critical grade muffler.

Change #7 Contract Requirements, Volume II, replace page J-350 with page J-350R. This replacement contains the following revisions (attached):

7.1. Other

specifications must submit test reports and proposal details prior to 10 working days after the notice to proceed.

CHANGES TO THE CONTRACT DRAWINGS

Change #8 Contract Plans, Volume 1, Drawings 7 through 10. Summary of Quantities. These drawings contain the following revisions (attached):

8.1. Revise the Total Quantities per the Summary of Revisions to Pay Item Quantities table above.

8.2. Change the quantity for 25000400 NITROGEN FERTILIZER NUTRIENT for Plaza 15 from 30 POUND to 25

POUND.

8.3. Change the quantity for 25000600 POTASSIUM FERTILIZER NUTRIENT for Plaza 15 from 90 POUND to 75

POUND.

8.4. Change the quantity for 25100630 EROSION CONTROL BLANKET for Plaza 15 from 8112 SQ YD to 7420 SQ

YD.

8.5. Change the quantity for 28000250 TEMPORARY EROSION CONTROL SEEDING for Plaza 15 from 67 POUND to 52 POUND.

8.6. Change the quantity for 44000300 CURB REMOVAL for Plaza 15 from 571 FOOT to 491 FOOT.

8.7. Change the quantity for for Plaza 15 from 4778 SQ YD to 4086

SQ YD.

8.8. Change the quantity for for Plaza 15

from 835 SQ YD to 763 SQ YD.

8.9. Change the quantity for JI606015 GUTTER, TYPE G-2, MODIFIED for Plaza 15 from 369 FOOT to 312 FOOT.

8.10. Change the quantity for JS250220 SEEDING, CLASS 2E for Plaza 15 from 1.00 ACRE to 0.75 ACRE.

8.11. Change the quantity for JS280050 SILT FENCE for Plaza 15 from 1643 FOOT to 1442 FOOT.

8.12. Change the quantity for JS280051 RE-ERECT SILT FENCE for Plaza 15 from 411 FOOT to 361 FOOT.

8.13. Change the quantity for JS630002 GALVANIZED STEEL PLATE BEAM GUARDRAIL, TYPE A 6 FOOT POSTS for Plaza 15 from 237.5 FOOT to 12.5 FOOT.

8.14. Change the quantity for JT202009 NON-SPECIAL WASTE DISPOSAL, TYPE 1 for Plaza 15 from 3366 CU YD to

3210 CU YD.

Change #9 Contract Plans, Volume 1, Drawings 11 through 14. Earthwork Schedule of Quantities. These drawings contain the following revisions (attached):

9.1. Changed quantities in Stage 2 and Stage 3 in the Earthwork Volumes Table on Sheet 11.

9.2. Changed quantities in Stage 2 and Stage 3 in the Environmental Classification Table on Sheet 12.

9.3. Changed quantities in Stage 1A and Stage 3 in the Earthwork Schedule of Topsoil Quantities on Sheet 13.

9.4. Changed quantities in Stage 1A and Stage 3 in the Total NSW Disposal Table on Sheet 14.

9.5. Changed quantities in the Bill of Material Summary Table on Sheet 14.

Addendum 1 Page 4 of 5 1/10/2025

Change #10 Contract Plans, Volume 1, Drawings 15 through 17. Plaza 15 Schedule of Quantities These drawings contain the following revisions (attached):

10.1. Changed quantity for Curb Removal on Sheet 15.

10.2.

10.3. Changed quantity for Galvanized Steel Plate Beam Guardrail, Type A, 6 FT Posts on Sheet 17.

10.4. Changed quantity for Gutter, Type G-2, Modified on Sheet 17.

Change #11 Contract Plans, Volume 1, Drawing 22. Plaza 15B Proposed Typical Sections. This drawing contains the following revisions (attached):

11.1. Typical Sections STA 232+51 to STA 233+51 and STA 233+51 to 234+14 have been combined into one typical section.

11.2. Added variable shoulder width on the Proposed Typical Section from STA 232+51 to STA 234+14

Change #12 Contract Plans, Volume 1, Drawing 35. Plaza 15A and 15B Removal Plan. This drawing contains the following revisions (attached):

12.1. Changed quantities for Guardrail Removal and Curb Removal.

12.2. Changed quantity for Paved Shoulder Removal.

12.3. Added callouts for Concrete Removal.

12.4. Added Note to clarify Island Removal and Concrete Removal.

Change #13 Contract Plans, Volume 1, Drawing 38. Plaza 15B Canopy Removal Details. This drawing contains the following revisions (attached):

13.1. Added notes to clarify inclusion of removal of canopy columns as part of DEMOLITION OF PLAZA CANOPY, LOCATION 1 (JT130101).

Change #14 Contract Plans, Volume 1, Drawing 40 Plaza 15B Roadway Plan and Profile. This drawing contains the following revisions (attached):

14.1. Revised Design and Length of Guardrail based on the Barrier Warrant Analysis for Plaza 15.

14.2. Revised Limits of Proposed Gutter, Asphalt Shoulder, and PCC Shoulder, and Aggregate Gutter to match the changes in the proposed cross sections.

Change #15 Contract Plans, Volume 1, Drawing 54, Plaza 15A & 15B Landscape Plan. This drawing contains the following revisions (attached):

15.1. Revised area of proposed landscaping to match changes to the proposed cross section.

Change #16 Contract Plans, Volume 1, Drawing 56, Plaza 15A & 15B Erosion and Sediment Control Plan. This drawing contains the following revisions (attached):

16.1. Revised erosion control plans to match changes to the proposed cross section.

Change #17 Contract Plans, Volume 1, Drawing 75. Plaza 15 Overhead Conduit Tray. This drawing contains the following revisions (attached):

17.1.

Change #18 Contract Plans, Volume 1, Drawing 124. Plaza 15 Generator Room Electrical Plans. This drawing contains the following revisions (attached):

18.1. Generator size revised from 135 kW to 150 kW.

18.2. Key note 1 updated to add a minimum clearance space from shed.

Addendum 1 Page 5 of 5 1/10/2025

Change #19 Contract Plans, Volume 1, Drawing 125. Plaza 15 One Line Diagram Electrical Plans. This drawing contains the following revisions (attached):

19.1. Added additional spaces for panel MDP

19.2. Increased the load for MDP-1 from 14 kVA to 30 kVA

19.3. Changed conduit ground size for symbol 145 from 350 kcmil to #2

19.4. Changed conduit ground size for symbol 146 from 1/0 to #6.

19.5. Generator size revised from 135 kW to 150 kW

Change #20 Contract Plans, Volume 1, Drawing 129. Plaza 15A Cross Sections. These drawings contain the following revision (attached):

17.1 Existing Pavement layers were added to provide more detail.

Change #21 Contract Plans, Volume 1, Drawings 130 through 132. Plaza 15B Cross Sections. These drawings contain the following revision (attached):

21.1. Revised Sheets. Limits of Guardrail have been adjusted due to changes in the Barrier Warrant Analysis.

Change #22 Contract Plans, Volume 2, Drawing 209. Plaza 15 Overhead Conduit Tray. This drawing contains the following revisions (attached):

22.1.

END OF ADDENDUM CHANGES

Addendum No. 1 Contract I-24-4975 J-48R 1/10/2025

(10 PM to 6 AM)

All roadways $2,000/hr.

For extraordinary events, in addition to the liquidated damages the Contractor may be responsible for itemized costs associated with Emergency Responders and the Illinois loss of collected revenue for the duration of the affected period as calculated by recent revenues, which are indicative of the period in which the event occurred.

S.P. 116 APPROVING A PART or PORTION OF THE WORK FOR BENEFICIAL USE

NOT USED

S.P. 117 RESERVED

S.P. 118 RIGHT-OF-WAY

NOT USED

S.P. 119 AVAILABLE GEOTECHNICAL INFORMATION

The following is a listing of the geotechnical reports prepared by GSG that are available for review in the Illinois Tollway on-line plan room.

RP_GSG_BG_RR-21-4804 - Plaza 15_08052024 RP_GSG_AA_RR-21-4804 - Plaza 75_08052024

S.P. 120 OTHER AVAILABLE REPORTS OR AS-BUILT PLANS

The following is a listing of other reports, environmental reports prepared by Epstein, Singh and Associates, and Innleadair or as-built plans that are available for review in the Illinois Tollway on-line plan room.

Plaza 15 Northwest Tollway, Toll Collection Modifications o CIP-87-385C_V2_Plaza electrical Jane Addams Memorial Tollway, Outside Roadway Reconstruction and Widening o I-14-4207_R_V3_2019111_Plaza Lighting Advance Ramp Toll Plaza Modifications o I-14-4174_R Maintenance Buildings o MA-1_R Jane Addams Memorial Tollway, Fuel System Rehabilitation o RR-12-9121_R_2013108 Hazardous Building Materials Survey (Plaza 15) o RP_GSG_TW_4975_Hazardous Building Materials Survey (Plaza 15)_04232024

Phase II Environmental Site Assessment o RP_GSG_CB_Singh_RR-21-4804_Plaza 15 Phase 2_07152024

Contract I-24-4975 J-193R 1/10/2025

DETOUR SIGNING

This work shall consist of furnishing, installing, relocating, maintaining, and removing the required detour traffic control signs and devices as shown in the plans.

Work shall be done according to Sections 701, 720, and 1106 of the Standard Specifications and the Illinois Manual of Uniform Traffic Control Devices where applicable and a directed by the Engineer or herein specified.

The two ramp detours are the following:

Detour Signing, Location 1 EB I-90 to NB IL 53 Detour Signing, Location 2 EB Plaza 15 to 290 EB/SB IL 53 Detour Signing, Location 3 North Avenue to SB I-355 Detour Signing, Location 4 NB I-355 to North Avenue

Duration of Location 1 will be two weeks. Coordinate the days of the closures with the Illinois Tollway and IDOT in accordance with Article 701.05 (d) in the Illinois Supplemental Specifications.

Duration of Location 2 will be an overnight closure. Coordinate the times of the closures with the Illinois Tollway and IDOT in accordance with Article 701.05 (d) in the Illinois Supplemental Specifications. This detour shall be scheduled during the following times:

START DAY

ALLOWABLE DETOUR TIMES

JANE ADDAMS MEMORIAL TOLLWAY (PLAZA 15B)

EB Plaza 15 to 290 EB/SB IL 53 Weeknights 7:00 p.m. 5:00 a.m.

Saturday 8:00 p.m. Friday 8:00 a.m. Saturday

Sunday 8:00 p.m. Saturday 10:00 a.m. Sunday

Duration of Location 3 will be an overnight closure. Coordinate the times of the closures with the Illinois Tollway and IDOT in accordance with Article 701.05 (d) in the Illinois Supplemental Specifications. This detour shall be scheduled during the following times:

START DAY

ALLOWABLE DETOUR TIMES

MEMORIAL TOLLWAY (PLAZA 75)

North Avenue to SB I-355 Weeknights 7:00 p.m. 5:00 a.m.

Saturday 8:00 p.m. Friday 8:00 a.m. Saturday

Sunday 8:00 p.m. Saturday 10:00 a.m. Sunday

Duration of Location 4 will be an overnight closure. Coordinate the times of the closures with the Illinois Tollway and IDOT in accordance with Article 701.05 (d) in the Illinois Supplemental Specifications. This detour shall be scheduled during the following times:

Contract I-24-4975 J-213R 1/10/2025 manufacturer. The solenoid valve coil shall be rated for the generator starting battery voltage.

Generator. The generator shall be sized by the manufacturer for standby service with a maximum temperature rise of 105°C, and shall be rated 150KW/188KVA at 0.8 power factor. The generator shall be 120/208 volts, 3-phase, 4-wire, 60 Hertz, at 1800 RPM. The generator shall be capable of supplying 110 percent of rated nameplate KW for two (2) hours out of 24 hours.

1. The load shall be a maximum of 50 percent solid state. The generator shall be sized to allow for heating effects of non-linear loads of 50 percent of its service rating. The specified KW shall be for continuous electrical service during interruption of normal utility source with 50 percent solid state type load. These ratings must be substantiated by the manufacturer's standard published curves. Special ratings or maximum ratings are not acceptable.

2. The generator shall be a three-phase, single bearing, synchronous type built to NEMA standards. Class F insulation shall be used on the stator and rotor, and no materials that will support fungus growth shall be used. The generator shall incorporate reactive droop compensation for parallel operation and shall include a re-settable thermal protector for exciter/regulator protection against extended low power factor loads.

3. A generator-mounted volts-per-hertz-type exciter/regulator shall be provided to match the characteristics of the engine-generator set. Voltage regulation shall include three-phase sensing, and shall be plus or minus 0.5 percent from no load to full load. Readily accessible voltage droop, voltage level, and voltage gain controls shall be provided.

Voltage level adjustment shall be a minimum of plus or minus five (5) percent. Solid-state regulator module shall be shock-mounted and epoxy-encapsulated for protection against vibration and atmospheric deterioration.

4. The generator shall incorporate permanent magnet generator (PMG) excitation to sustain 250 percent short circuit current, and provide immunity to SCR loads which may exceed 50 percent of total system load.

Cooling System. The engine-generator set shall be provided with a radiator mounted on the unit and shall be sized to maintain rated engine-generator set capacity with an ambient temperature of 40°C. The radiator shall be equipped with ethylene glycol anti-freeze for protection down to -40°C.

1. The Contractor shall provide a full-sized heavy gage sheet metal duct connecting the cowling on the radiator discharge to the wall mounted motorized damper. The ductwork sheet metal gages and general construction shall comply with the latest edition of the HVAC ductwork construction standards prepared by the Sheet Metal and Air Conditioning Contractors National Association, Inc. (SMACNA).

2. A heavy neoprene coated glass fabric flexible duct connection shall be used to make the connection to the radiator cowling. The fabric shall be noncombustible and the coating fire retardant complying with UL 214 and accepted by the NFPA.

Exhaust System. An exhaust silencer shall be provided which shall include the required flexible exhaust fittings, properly sized and installed in accordance with equipment ts weight is not supported by the engine. Exhaust pipe size shall be sufficient to ensure that exhaust back pressure does not exceed maximum limitations specified by the engine-generator set manufacturer. Silencer shall be critical hospital grade. Acceptable manufacturers shall be Maxim or approved equal.

1. The Contractor shall provide calcium silicate piping insulation on the exhaust piping, including fittings and flanges, per ASTM C533.

Contract I-24-4975 J-214R 1/10/2025

2. The exhaust piping insulation shall be finished with an aluminum jacket.

Automatic Starting System. The Contractor shall provide a DC electric starting system with positive engagement drive. Motor voltage shall be as recommended by the engine-generator set manufacturer.

1. Fully automatic engine-generator set start-stop controls in generator control panel shall be provided. The controls shall provide safety shutdown for low oil pressure, high water temperature, over-speed, and over-crank. A manual reset and two (2) auxiliary normally open/normally closed, Form C contacts for activating accessory items shall be provided. The controls shall include 4-cycle cranking as specified herein.

2. A lead acid storage battery set of heavy-duty engine-generator starting type shall be provided. Battery voltage shall be compatible with the starting system. Battery set shall be of sufficient capacity to provide for five (5) successive starts without recharging, consisting of ten (10) seconds per start at a temperature of 10°C. All necessary battery cables and clamps shall be provided. Battery set shall be provided with fill caps.

Battery set shall be located on a mounting base at side of engine and provided with a thermostatically controlled heater.

3. A current limiting battery charger shall be furnished to automatically recharge batteries. The charger shall be compatible with the battery set, and shall include overload protection, silicon diode full wave rectifiers, voltage surge suppressors, DC ammeter, and fused AC input. Amperage output shall be no less than five (5) amperes.

Battery charger shall be rated for 120-volt, AC input. Battery charger shall be installed in the engine-generator set enclosure.

4. Unit-mounted thermal circulation type jacket water heaters incorporating a thermostatic switch shall be furnished to maintain engine jacket water at 32°C with an ambient temperature of 8°C. A second thermostatic switch shall be furnished to ensure the jacket water temperature does not exceed 50°C. Each jacket water heater shall be rated for 120 volts, single-phase AC input.

Generator Outdoor Enclosure. The contractor shall provide an aluminum weather protective enclosure with an enclosed critical grade muffler.

Generator Control Panel. The Contractor shall provide a generator-mounted NEMA Type 12 dead front, 14-gauge steel control panel. The control panel shall be installed with shock-absorbing mounts and shall contain, but not be limited to, one (1) voltmeter, one

(1) ammeter, and one (1) frequency meter. The following equipment shall also be provided by the Contractor:

1. One (1) ammeter-voltmeter selector switch with "OFF" position.

2. Automatic starting controls system.

3. Voltage level adjustment rheostat.

4. Five (5) sets of dry contacts, normally open/normally closed, Form C, shall be provided for remote alarms and for louver operation. All contacts shall be wired to terminal blocks.

5. Ethernet network interface

6. Control panel shall be provided with a set of individual alarm circuits and with a common reset alarm switch for the following:

a. Low water temperature pre-alarm

b. High water temperature pre-alarm

c. High water temperature shutdown

d. Low oil pressure pre-alarm

e. Low oil pressure shutdown

f. Over-speed shutdown

g. Over-cranking shutdown

h. Function switch not in automatic

Contract I-24-4975 J-350R 1/10/2024

PRE-CAST CONCRETE PLAZA CONTROL BUILDING

Description. This work shall consist of furnishing and installing a prefabricated pre-cast concrete plaza control building at three locations. Location 1 is at I-

-355 and clear inside height. Location 3 is at Ramp B at Plaza 75 NB I-355 and is 12' x 30' outside dimensions by 9' clear inside height.

The basis of design manufactured by Thermo Bond Buildings, Inc., (800-356-2686 www.thermobond.com) prefabricated pre-cast concrete Plaza Control Building or approved equal) at locations shown in the contract plans, Illinois Tollway Supplemental Specification, details shown in the plans, and as directed by the Engineer.

test reports and proposal details prior to 10 working days after the notice to proceed. Allowable substituted products shall be precast concrete exterior walls and roof panels assembled on site and anchored to the concrete floor or concrete foundation. Substitute products not approved by the Engineer and the Illinois Tollway Facility Manager will not be allowed and shall be replaced by the Contractor with approved products at no additional cost to the Illinois Tollway. Exterior walls, ceilings, or floors constructed with metal or steel will not be allowed.

(a) The Contractor shall be responsible for coordinating and monitoring the material lead time, schedule of construction, and installation of the building.

(b) The factory-built prefabricated pre-cast concrete building shall be supplied in accordance with project plans and specifications. The building shall be delivered to the job site and installed by the Contractor. The Contractor shall provide all lifting cables and hardware needed to off-load and set up the building.

(c) The Contractor shall also make the final connections and test the system with the public utility power feed, as specified later in this document.

(d) The Contractor shall be responsible for coordinating and allowing full access to the Plaza Control Building by others (roadway lighting contractors). Access shall be provided to these contractors to allow them to install the roadway lighting controller, line conditioner, roadway lighting electric service, and associated conduit/cabling.

Submittals

(a) Shop drawings showing dimensions, sizes, thickness, materials, finishes and methods of assembly in accordance with the requirements of the project shall be submitted for approval by the Engineer.

(b) Submit building and framing plans, including bill of materials, interior and exterior elevations, and miscellaneous wall and roof details. Plans shall be sealed by an Illinois Licensed Structural Engineer.

(c) Submit the Manufacturer's technical data for all building hardware and equipment. All work shall be fabricated and erected in accordance with the Manufacturer's drawings. Any fabrication or construction done prior to the review and approval by the Engineer shall be at the Contractor's risk. All corrections shall be made at no additional cost to the Illinois Tollway.

1 1/10/25 ADDENDUM NO. 1

1 1/10/25 ADDENDUM NO. 1

Contract I-24-4975 Addendum 1 1 of 4 1/10/2025

Capital Program

PRE-BID MEETING AGENDA

MEETING PURPOSE: Optional Pre-Bid Meeting - Contract I-24-4975

MEETING DATE: 12/10/2024

MEETING TIME: 11:00 AM

CHAIRPERSON: Jim Mondel Senior Contract Negotiator

LOCATION: Illinois Tollway Microsoft Teams

TO:

Names Initials Organization / Title

Eric Occomy EO Procurement / Chief of Contract Services Maria Campuzano MC Procurement / Deputy Chief of Procurement Sainey Jobe SJ Procurement / Deputy Chief of Contract Compliance Danna Hall DH Procurement/Contract Services Manager Jim Mondel JM Procurement / Senior Contract Negotiator Mohammad Faraj MF Engineering / Project Manager Carl Gutowski CG Design Section Engineer

TOPICS TO BE DISCUSSED:

1.0 Open: Welcome; Self-introduction by Procurement Representative

2.0 Self-Introduction of Attendees State name and affiliation loudly for all to hear (Please sign-in using the provided sign-in sheet)

2.1 Tollway Procurement Contract Services

2.2 Tollway Procurement Contract Compliance

2.3 Tollway- Diversity

2.4 Tollway- Engineering Project Manager

2.5 Design Section Engineer

3.0 Brief Project Description (by Procurement Representative)

The work under this contract includes ramp pavement and shoulder replacement; removal of the existing toll plaza median islands, equipment, and canopies; structure demolition;

construction of barrier wall extensions; installation of toll plaza monotubes, lighting, pavement marking and signing; toll plaza electrical work; landscaping, erosion control, and maintenance of traffic.

Addendum 1 2 of 4 1/10/2025

Capital Program

PRE-BID MEETING AGENDA

4.0 Advertisement Schedules (by Procurement Representative)

4.1 Plan Holder questions should be provided to 4804D.4975_Questions@docs.e-builder.net as identified on Page A-1

4.2 Final Date for Plan Holder Questions January 3,2024 at 2:00 p.m.

4.3 Bid Opening Date January 24, 2025, 10:30 AM

5.0 Compliance Goals (by Procurement Compliance)

5.1 Disadvantaged Business Enterprise Program (DBE) - 22 %

5.2 Veteran-Owned Small Business Program (VOSB) - 2%

5.3 Workforce

5.3.1 Equal Employment Opportunity (EEO)

Minority: 19.6% Female: 6.9%

6.0 Diversity Programs Overview of Available Programs (by Diversity Representative)

6.1 Earned Credit Program (ECP) Bid Credit Cap

6.2 Technical Assistance Program

6.3 Partnering for Growth (P4G)

6.4 Small Business Initiative (if applicable)

6.5 Construction Works

7.0 Project Schedule (by Engineering Project Manager)

7.1 Anticipated Notice-to-Proceed April 21, 2025

7.2 Interim Completion Date November 7, 2025

7.3 Interim Completion Date June 16, 2026

7.4 Substantial Completion Date November 6, 2026

7.5 Contract Completion Date December 15, 2026

8.0 Special Items to Note (by Design Section Engineer)

8.1 Plaza 15A Detour Signing, Location 1 interim completion 2 weeks after initiating detour closure (See SP 103.5)

8.2 Temporary tolling is required.

8.3 Contractor shall contact the Tollway Business Systems Personnel a minimum of 24 hours before closing a Plaza Lane and a minimum of 48 hours before reopening a Plaza Lane. It is advised to contact as far in advance as possible to coordinate scheduling Tollway staff for equipment installation and testing.

8.4 All electrical and communication work shall be coordinated with the Illinois Tollway Business Systems to ensure continuing operation of the toll collection facilities.

8.5 Coordination with DuPage County for Plaza 75 detours is required and is listed under SP 106.2.

8.6 Access to the M-5 maintenance yard must be maintained at all times.

8.7 A suggested schedule is included in the plan set. Please note the time required for shop drawings and steel fabrication.

Addendum 1 3 of 4 1/10/2025

Capital Program

9.0 Responses to Plan Holder Questions (by Design Section Engineer)

9.1 Questions received to date

10.0 Open Discussion / Questions

Addendum 1 4 of 4 1/10/2025

Capital Program

11.0 Attendance

Addendum 1 1 of 2 1/10/2025

Capital Program

PRE-BID SITE VISIT MEETING MINUTES

MEETING PURPOSE: Optional Pre-Bid Site Visit - Contract I-24-4975

MEETING DATE: December 11, 2024

MEETING TIME: 9:00 am

CHAIRPERSON: Dipak Patel, Tollway GEC

LOCATION: Tollway Plaza 15 M-5 Parking Lot

TOPICS TO BE DISCUSSED:

1.0 Open: Welcome; Self-introduction

2.0 Self-Introduction of Attendees

2.1 Tollway Engineering Project Manager

2.2 Design Section Engineer

2.3 Other Attendees

3.0 Brief Project Description

Access to the locations were made available to all attendees. Other locations including any that require crossing traffic to access were not made available.

The below locations were made available:

Plaza 15 (M-5) o Main M-5 plaza building

ISP Building (west of Plaza 15) SB Plaza 75 plaza building and tunnel NB Plaza 75 plaza building and tunnel

4.0 Questions

4.1 Attendees were instructed to submit any questions to

4804D.4975_Questions@docs.e-builder.net as identified on Page A-1

5.0 Attendees

See attached sign-in.

Addendum 1 2 of 2 1/10/2025

Capital Program

PRE-BID SITE VISIT MEETING MINUTES

Addendum 1 Page 1 of 2 1/10/2025

ADDENDUM NO. 1

TO

CONTRACT REQUIREMENTS

FOR CONTRACT I-24-4975

ILLINOIS STATE TOLL HIGHWAY AUTHORITY

Date: 1/10/2025

RESPONSES TO BIDDER QUESTIONS

1. QUESTION: We cannot find the call outs for paid structure excavation. Is the quantity for structure excavation to be paid for the excavation of the precast building foundations?

RESPONSE: Structural Excavation is for the excavation for Item JS734E10 Foundation for Overhead Sign Structure, Mainline Monotube Type (See Earthwork Tables on Drawings 11 and 143). Excavation for JT131001 Control Building Foundation is incidental per the specification for Control Building Foundations.

2. QUESTION: There is a scheduled quantity for concrete removal on Drawing 15 of 274. We cannot find a callout elsewhere in the drawings that notes payment for concrete removal.

RESPONSE: The concrete removal in this schedule is for the concrete structures on the islands in the existing toll plazas. Callouts and a note are added to Drawing 35 as part of Addendum No. 1.

3. QUESTION: Please clarify what is to be paid under Demolition of plaza canopy. Is this Lump sum item to only include the steel/space frame superstructure removal? Is the column concrete to be paid concrete removal?

RESPONSE: The demolition of the plaza canopy is for the complete removal of the steel structure and the supporting concrete columns. Drawing 38 of the Plans gives the details for canopy removal and the callouts have been revised as part of Addendum No. 1.

4. QUESTION: We have located the record drawings for Plaza 75 for removal bidding purposes, but cannot locate the record drawings for the Plaza 15 structures. Can you please clarify which as-built set to locate these or please add to the document list for purpose of bidding.

RESPONSE: Contract CIP-87-385C contains the as built plans for Plaza 15B. Contract I-14-4174 contains the latest as built plans for Plaza 15A. Contract MA-1 contains the original M-5 maintenance building. The record drawings I-14-4174_R and MA-1_R have been added to the on-line plan room and CIP-87-385C_V2_Plaza electrical is already available. SP 120 has been updated on page 48R of the contract documents as part of Addendum No. 1.

5. QUESTION: The specification for Pre-Cast Concrete Plaza Control Building allows for other manufacturers. The specification requires other manufacturers of buildings that meet or exceed the specifications must submit test reports and proposal details at least 10 days after the notice to proceed. Please clarify if this means the other manufacturers must submit proposals prior to 10 days after notice to proceed or cannot submit proposals until after 10 days after notice to proceed.

RESPONSE: The specification has been revised as part of Addendum No. 1.

Addendum 1 Page 2 of 2 1/10/2025

6. QUESTION: Is there a basis of design or specification on the luminaires for this bid?

RESPONSE: Material requirements are included as part of the contract documents.

7. QUESTION: Detour location 1 states duration 2 weeks. Does that mean closed that duration. The second line states as many weekend days.

RESPONSE: This specification has been revised as part of this Addendum No. 1.