Hydrant Evaluation Evaluation Criteria Scorecard Final.doc
DOC document 72 KB Posted
- Solicitation number
- BD-26-1021-DFS-DFS01-126544
- Issued by
- Massachusetts
About this file
This is an evaluation scorecard for RFR #DFS-Hydrants-2026 issued by the Massachusetts Department of Fire Services for the purchase of hydrants, hydrant parts, and repair services in Stow, Springfield, and Bridgewater. The RFR is open to all public and private entities that submit proposals electronically through the CommBuys System by the prescribed deadline. Eligible respondents must have been in business for at least three years and must submit required documentation including a Bidder's Response Sheet, Business Reference Sheet, PPD Form, Non-Collusion Form, Contractor Authorized Signatory Form, and a Product List/Catalog with pricing.
The evaluation scorecard uses a weighted scoring system across four criteria categories. Qualifications and references are weighted at 3x and scored 0-3 based on positive reference contacts, with years in business scored as follows: three years equals 0 points, 4-6 years equals 1 point, 7-9 years equals 2 points, and over 9 years equals 3 points. Price criteria are weighted at 2x and include discount offerings (no discount = 0 points, under 1% = 1 point, 1-2.9% = 2 points, 3% or more = 3 points) and hourly labor rates ($225.00 or less = 3 points, $225.01-$250.00 = 2 points, $250.01-$275.00 = 1 point, over $275.00 = 0 points). Warranty periods for both repairs and parts are weighted at 1x and scored based on duration (less than 30 days = 0 points through greater than 90 days = 3 points). Massachusetts certified Small Business Purchasing Program vendors receive preference but are not scored. Evaluators must maintain strict impartiality and immediately disclose any conflicts of interest.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| PW Wage Rates - Hydrants_Springfield.pdf | ||
| Non Collusion Form~55.doc | DOC document | |
| busreffm~30.doc | DOC document | |
| Hydrant Parts RFR 2026 Final.doc | DOC document | |
| Bidders Response Sheet Final.docx | DOCX document | |
| PW Wage Rates - Hydrants_Bridgewater.pdf | ||
| prompt-pay-discount.pdf | ||
| CASL~9.pdf | ||
| PW Wage Rates - Hydrants_Stow.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Department of Fire Services
Evaluation Score Card
RFR #DFS-Hydrants-2026 Respondent/Vendor: _______________________________
Eligibility Screening: Eligibility has been reviewed and determined by the Fiscal Affairs Office. This RFR is open to all public and private entities submitting a proposal by the RFR deadline. Electronic responses through the CommBuys System are mandatory. The Procurement Team will read only eligible responses.
· Response was submitted within the RFR prescribed deadline
· Bidder had been in business for at least 3 years
· Bidder has submitted the Bidder’s Response Sheet
· Bidder has submitted their Business Reference Sheet
· Bidder has submitted the PPD Form
· Bidder has submitted the Non-Collusion Form
· Bidder has submitted the Contractor Authorized Signatory Form
· Bidder has submitted a Product List/Catalog/Website Link w/pricing This Respondent is eligible under the terms of the RFR
Procurement Department
CRITERIA
Scale
SCORE
(0-3)
COMMENTS
Qualifications/References (From Attachment A & reference form)
| References attesting to qualifications, reputation and history of bidder. A member of the SSST will contact references. |
| The evaluator will score 1 for each positive reference. |
| Years in Business |
| 3 years = 0, 4 to 6 years = 1, |
7 to 9 years = 2, over 9 years = 3
Subtotal
Weight x 3
Total Weighted Score
Price
| Discount Offered |
| No discount = 0, under 1% = 1, 1% to |
2.9% = 2, 3% or more = 3
| Hourly labor rate |
| $225.00 per hour or less = 3, $225.01 to $250.00 per hour = 2, $250.01 to $275.00 per hour = 1, more than $275.00 per hour = 0 |
Subtotal
Weight x 2
Total Weighted Score
WARRANTY PERIOD (From ATTACHMENT A)
| Warranty on repairs |
| Less than 30 days scores a 0 |
30 days to 59 days scores a 1
60 days to 89 days scores a 2
Greater than 90 days scores a 3
| Warranty on parts |
| Less than 30 days scores a 0 |
30 days to 59 days scores a 1
60 days to 89 days scores a 2
Greater than 90 days scores a 3
Weight x 1
Total Weighted Score
Subtotal
| Small Business Purchasing Program (SBPP) |
| Preference will be given to Massachusetts certified SBPP vendors – not scored. |
Grand Total
Evaluator’s Final Score:
Initials
Thank you for taking the time to participate in this award process. Please read each response carefully. The evaluation criteria below are taken directly from the RFR. Set your standards high in the course of your review. The first task is to determine if the Respondent has demonstrated an ability to provide the services and fully understands the RFR requirements. You must review the RFR carefully prior to evaluating the responses.
Score 0 If the Respondent does not address a criteria sought by the RFR.
Score 1 If the Respondent’s discussion of the criteria or information provided is poor.
Score 2 If the Respondent’s discussion or information indicates a clear understanding of the criteria and addresses it.
Score 3 If the Respondent’s discussion of the criteria or information provided excels.
To ensure the integrity of the process, you are reminded that you may not communicate directly with any of the Respondents. Additionally, if during your review you determine that you have had or currently have a professional or personal relationship with any Respondent, you must bring this to the attention of Fiscal Affairs and your supervisor immediately. Failure to follow these guidelines may result in our failure to award the contract and may result in significant disciplinary or legal action.
Evaluator’s Final Score:
File details come from the government source that posted it. Updated .