HVAC RFP 2024.pdf

Request for Proposal

Area School Gym HVAC

Posted:

DATE

February 19, 2024

Issued by:

Clare-Gladwin Regional Education Service District (CGRESD)

Bid Due Date:

March 6, 2024 – 1:00 p.m., EST

Return to:

Mrs. Tara Mager, Superintendent

Clare-Gladwin Regional Education Service District 4041 E. Mannsiding Road

Clare, Michigan 48617

Late Bids Will Be Rejected

SUMMARY:

The “Request for Proposal” is for new HVAC unit for the Gym in the Area School at 4041 East Mannsiding rd. Clare Mi. The plans and specs are included in the attachment. The plans are for basis of design but we as the district are open to other equipment suppliers if they meet the specifications. The control wiring is to be included in the proposal. The high voltage electrical is going to be completed by others.

The installation will be done the first week of June after school is out. This project is to be completed no later than June 25,2024. Our funding for this project requires us to be completed and billed June 25,2024

For questions or for a walk-through contact Owen Malson omalson@cgresd.net. Walk-throughs will only be completed either before 8:00 am or after 3:00 pm. Questions must be submitted via email. The questions and answers will be answered then shared to the Schools RFP page of our website. The cutoff for questions is 2/23/2024 4:00 PM.

Clare-Gladwin RESD reserves the right to accept or reject any or all bids and to award the contract to other than the lowest bid offered, if such actions are in the best interest of Clare-Gladwin RESD.

This does not commit Clare-Gladwin RESD to any specific course of action.

INSTRUCTIONS TO BIDDERS:

1. The naming of a given manufacturer (Trane) is not intended to limit bidding but to establish the level of quality desired. Bidders should exercise care in bidding equivalent items.

Complete descriptive literature must accompany equivalent bids. Samples will be requested if necessary.

2. Permitting is the responsibility of the bidder. Inspection coordination is the responsibility of the bidder.

3. All bids shall be exclusive of applicable taxes. Exemption forms will be executed when necessary.

4. Delivery date is part of the bid and must be submitted on the bid form at the time of bidding.

5. All bids shall be submitted in sealed envelopes clearly marked with the words “Bid Opening”, the date and time of bid opening, the bid and the name of the bidder.

6. All bids shall be submitted as per the RFP. Additional time will not be granted to any single vendor; however, additional time may be granted to all vendors when the District determines that circumstances warrant it (e.g., an “act of God”). The information contained in bids submitted for the District's consideration will be held in confidence until the public bid opening. At that time, the bids will be opened in public and the prices will be read aloud.

mailto:omalson@cgresd.net

7. In the event of discrepancies between the unit price and extension, the unit price shall prevail.

8. Manufacturer’s written guarantee shall accompany each bid. Bidders may state in writing additional guarantees which will become a part of the bid and considered in making awards.

9. Where applicable, service facilities and convenience of service will be considered as part of the bid. When necessary, bidders shall submit evidence of ability to install adequately, service or supply the required items, and that the sale or provision of such items or services is a substantial, regular and continuous part of the bidder’s business.

10. Where applicable, bidders shall certify that all relevant Federal, State, and local laws have been complied with.

11. All necessary insurance certificates shall be supplied only when specifically requested.

12. No order awarded under these specifications, or any part thereof, shall be sublet or assigned without the written approval of the Superintendent.

13. The bidder acknowledges that by submitting a bid, the specifications and other instructions are in the bidder’s opinion, appropriate and adequate for the intended purpose.

14. The bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process.

15. Any exceptions to the terms and conditions contained in this RFP or any other special consideration or condition requested or required by the Bidder shall be enunciated by the Bidder and be submitted as part of its bid, together with an explanation of the reason such terms and conditions cannot be met. Each Bidder shall be required and expected to meet the RFP requirements, in its entirety, except to the extent exceptions are expressly noted in the bid and accepted by the District as part of the award agreement and documented accordingly.

16. It is the responsibility of the Bidder to inquire about any requirement of this RFP that is not understood. All questions should be in the form of E-mail whenever possible. During the bidding period, Bidders may be furnished written addenda to clarify or supplement the RFP.

The information included in these addenda is to be included in the bid and will become part of the contract. Before submitting a bid, each Bidder should determine that they have received all addenda issued and should indicate on the bid form each of the addenda they received. The District will not be bound by oral responses to inquiries or written responses other than the addenda.

17. The Clare-Gladwin RESD Board of Education reserves the right to:

A. reject any and all bids without assigning any reason therefore, B. be the sole judge of equivalency, and

C. waive any bid requirement in accepting or rejecting bids.

18. Required affidavits are attached.

Questions should be directed to: Or, if not available:

Owen Malson, Facilities and Maintenance Director 4041 E Mannsiding Rd Clare, MI 48617 omalson@cgresd.net Phone: 989-386-3851 x 8706

Ken Chinavare, Director of Operations Clare-Gladwin RESD 4041 E Mannsiding Rd Clare, MI 48617 kchinavare@cgresd.net Phone: 989-386-3851 x 8627 Fax: 989-386-3238

All questions must be received by 4:00 p.m. EDT on 02-23-2024. This deadline is to enable the RESD to share the questions and answers with all vendors by 02-27-2024 so the Bidders can include this information in their 03-6-2024 bid submission.

mailto:omalson@cgresd.net

Affidavit of Bidder – Familial Relationships Form

The undersigned, the owner or authorized officer of (the “Bidder”), pursuant to the familial disclosure requirement provided in the Clare-Gladwin Regional Education Service District’s (the “RESD”) RFP, hereby represent and warrant, except as provided below, that no familial relationships exist between the Bidder or any employee of the above mentioned RESD, and any member of the Boards of Education of the District or the Superintendents of the RESD.

List any Familial Relationships:

BIDDER: ___________________________________

By: ___________________________________

Its: ___________________________________

STATE OF ___________________)

COUNTY OF__________________)

This instrument was acknowledged before me on the______ day of ________________20__, by

_________________________________, Notary Public

_______________________________County, ___________

My Commission Expires: _________________________

Acting in the County of: _________________________

Affidavit of Bidder - Compliance with School Safety Initiative Legislation The undersigned, the owner or authorized officer of (the “Bidder”), certifies to Clare-

Gladwin Regional Education Service District (the “RESD”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any RESD property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1 The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any RESD property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within three (3) business days to the RESD when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the RESD if that person is subsequently convicted, pled guilty or pled no contest to that crime.

BIDDER: _____________________________________

By: _____________________________________

Its: ____________________________________

STATE OF ___________________ )

COUNTY OF__________________ )

_______________________________County, ____________

Acting in the County of: _________________________ 1The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act (SORA), MCL 28.722 2MCL.380.1535a(1). 50

AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of (the “Bidder”), certifies to Clare-Gladwin Regional Education Service District (the “RESD”), that any and all persons who will work directly or indirectly for the Bidder, is not an "Iran Linked Business" within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the "Act"), and that in the event Bidder is awarded a Contract as a result of the aforementioned Request for Proposal, the Bidder will not become an "Iran Linked Business" at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the RESD's investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date that it is determined that the person has submitted the false certification.

BIDDER: _____________________________________

By: _____________________________________

Its: ____________________________________

STATE OF ___________________)

COUNTY OF__________________)

_______________________________County, ____________

Acting in the County of: ________________________