HVAC PWS BPA.pdf

HEATING, VENTILATION, AIR CONDITIONING REFRIGERATION SERVICES

FOR

DYESS AFB, TX

14 August 14, 2025

1. GENERAL: The work covered by this Blanket Purchase Agreement (BPA) consists of, but is not limited to, the furnishing of all plant, labor, services, tools, materials, equipment, transportation, supervision and all miscellaneous requirements needed to perform all operations in conjunction with the effort to accomplish the performance identified within this BPA below. The term, Contractor, shall be interpreted to mean the prime contractor and all its subcontractors. The term, Contracting Officer (CO), shall mean the Contracting Officer and/or designated representatives. The contractor shall limit his work and forces under his control to those areas of work as defined by the BPA and calls’ document. Where government is stated in this scope, refer all requests and correspondence to contracting officials.

Authorized funding and method of payment is the Government Purchase Card (GPC) NTE $25K per BPA Call.

2. GENERAL WORK PERFORMANCE STANDARDS:

2.1 Response: The Contractor shall respond to all BPA calls within four (4) hours of notification by telephone or email to the requestor. The Contractor shall respond within 24 hours to perform HVAC/ R services. All calls will come only from 7th Civil Engineering Squadron (CES) personnel on the Authorized caller list, who have verified the need for the service/repair. A quote must be provided to the personnel from the 7th CES HVAC shop on the authorized caller list or other authorized 7CES personnel before any and all service/repairs will be approved.

2.2 Workmanship: The Contractor shall at all times take necessary precautions to maintain the work site in a condition that will prevent damage or injury to person or property, government or otherwise.

2.3 Damages: The Contractor shall be responsible for any damages caused by their actions. The Contractor shall protect all Government property, during the performance of this BPA. The Contractor shall immediately report any damage to Government property to the CO. The Contractor shall repair or replace all damage to government property, as approved by the CO, at no additional expense to the Government. All damage(s) by the Contractor shall be repaired or replaced within five (5) workdays by the Contractor with materials of the same type, quality, and finish. All work will be performed by skilled craftsman of the trades involved. The Contractor shall be bonded and insured.

2.4 Cleanup: The Contractor shall remove all debris, waste and by-products generated by this requirement and disposed of in strict compliance with all applicable state, local and federal environmental statutes and regulations.

2.5 Inspection and Acceptance: Inspection and acceptance will be made by Dyess AFB/CES and/or Contracting Officer Representative assigned to 7 Civil Engineer Squadron receiving the HVAC/R service.

2.6 Quality Assurance Inspection/Acceptance: According to the BPA’s inspection of services clause, the Government will evaluate the Contractor’s performance under this BPA/call orders. The Contracting Officer Representative (COR) is a representative of the CO and will participate in the administration of this BPA. Any matter concerning a change to the scope, prices, terms, or conditions of this BPA shall be referred to the CO. All services to be performed by the Contractor during the period of this BPA will be subject to review by the CO or COR.

1235296698C Highlight

2.7 Performance Evaluation Meetings: The Contract Manager may be required to meet with Government CO and the COR during the performance period of this contract. Meetings will be as often as necessary thereafter as determined by the CO. The written minutes of all performance evaluation meetings may be prepared by the government and signed by the contract manager, CO, and COR. Should the Contractor non-concur with the minutes; the Contractor shall state any areas of non-concurrence in writing to the CO within ten (10) calendar days of receipt of the signed minutes.

The minutes will be included in the agreement file. Unsatisfactory Performance. Unsatisfactory performance will result in re-performance by the Contractor at no additional cost to the government.

2.8 Government Furnished Property: All HVAC/R related tools and parts will be Contractor furnished.

3.0 Provision of Contracting Officer’s Authority: No person other than the Contracting Officer (CO) shall have the authority to modify the terms of this BPA. In the event the contractor, or any subcontractor, effects any change to the terms and conditions of this BPA at the direction of any person other than the CO, the change will be considered to have been made without authority and no increase in cost or price will be made to the call amount.

4.0 INSTRUCTIONS FOR HVAC/R SERVICES

4.1 Contractor shall make repairs and maintain a variety of large commercial and industrial refrigeration and air conditioning systems and supporting equipment with complex problems and extensive repairs requiring judgment to locate malfunctions. Systems include those with a variety of compressors and a variety of refrigerant controls. Systems use a variety of complicated motor controls and other controls to protect against overload or overheating. Calculates air flow and pressure-temperature characteristics. Maintenance includes dismantling, repairing, reassembling, and testing units such as pumps, impellers, compressors, chillers, receivers, condensers, and evaporators

4.2 Contractor shall plan, lay out, and install a variety of large complex commercial and industrial systems and supporting equipment used to condition air in warehouses, shops, hangars, hospitals, and large office buildings.

Complexes contain special requirements such as communication centers, electronic data processing centers, operating rooms, laboratories, clean rooms, link training rooms, and other areas with sensitive equipment

4.3 Contractor shall troubleshoot a variety of large commercial and industrial refrigeration and air conditioning systems and supporting equipment. Checks elements which control low and high side pressure; the temperature of the cooling units, liquid and suction lines, and the running time of various mechanisms. Checks for the probability of leaks by visual and audible examination of equipment, by application of prescribed test procedures and equipment, and by exploration of probable reasons for equipment failure. Tests refrigeration, air conditioning, ventilation, and related control systems and equipment. Analyzes and isolates system malfunctions. Tests pressure and temperature of refrigeration and distribution systems. Tests system operation and detects component malfunctions. Inspects and calibrates controls and gauges.

4.4 The mechanic independently plans and completes work following the full range of accepted trade practices.

Works from work orders, building plans, shop sketches, blueprints, and oral assignment instructions with little or no check during progress. Completed work may be spot-checked for timeliness, accepted trade practices, and customer satisfaction.

4.5 Utilizes established safety practices, rules, regulations, and procedures to maintain a safe and clean work environment. Uses and assures proper fit of required safety equipment and clothing such as safety shoes, glasses, ear protection, face masks, and/or hard hats. Uses and maintains tools. Maintains records and documents actions.

4.6 The employee lifts, carries, and handles equipment up to 50 pounds unassisted and over 50 pounds with assistance. Works from ladders, scaffolding platforms, or cramped areas where equipment, parts, or tools are hard to reach. Work requires frequent stooping, stretching, bending, kneeling, and working in tiring, uncomfortable positions for long periods. In addition, work involves frequent movement and maneuvering of large, heavy equipment using hoists, holders, and pulleys as required.

4.7 Skilled and Knowledgeable mechanics required for each task

4.7.1 Knowledge of principles and theories including the refrigeration cycle, temperature measurement, and the properties of several refrigerants. Knowledge of pressure and temperature relationships and refrigerant tables.

4.7.2 Knowledge of the design and operating characteristics of a variety of large industrial and commercial refrigeration and air conditioning systems.

4.7.3 Skill in troubleshooting complex problems and in installing and making extensive repairs on large systems.

4.7.4 Skill in using hand tools, portable power tools, and a wide variety of test equipment including special tools such as acetylene torch, ammeters, refrigeration gauges, electronic leak detectors, control devices, vacuum pump, hydraulic press, and micrometers.

4.7.5 Skill in reading schematics, blue prints, and technical manuals.

4.7.6 Knowledge of electrical wiring and a variety of types of controls (electrical, electronic, pneumatic) sufficient to find replace, and make limited repairs to defective equipment, and run test circuits from outside disconnect box to the system.

4.7.7 Knowledge of related electrical, sheet metal, welding, insulating, and carpentry installation and fabrication tasks.

5. All Technicians require CFC/NCFC Certification (universal) as required by 40 CFR Part 82, Subpart

F., EPA

7. LANGUAGE: There shall be at least one English speaking supervisor at the work site while work is being performed.

8. UTILITIES SERVICE: The Contractor may access available utilities (electricity and water) at the work sit

9. RECYCLING & DEMOLITION WASTES: The Contractor shall separate and handle all hazardous wastes according to the Environmental Protection Statement. All remaining non-hazardous and non-water soluble waste shall be considered demolition waste. The Contractor will then be responsible for providing recycling containers and contacting the recommended agencies for pickup or delivery.

9.1 Non-recyclables: In the event that the waste cannot be recycled, the waste becomes the property of the Contractor and may be disposed in accordance with all applicable state, federal and local statutes, regulations, and executive orders in effect at the time of disposal.

10. CONTRACTOR INFORMATION:

10.1 Contractor Manager: The Contractor shall provide the name of the person and any alternate(s) who shall act for the Contractor when the manager is absent and shall be designated in writing to the CO within two (2) calendar days after BPA award. The Contractor shall provide telephone numbers of the contract manager and alternate(s) where they can be reached 24 hours a day, seven (7) calendar days a week. The Contract Manager or alternate shall have full authority to act for the Contractor on all matters relating to operation of this agreement at Dyess AFB. The Contract Manager or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss any issues. The Contractor shall provide a Contract manager who can read, write, speak, and understand English fluently.

10.2 Contractor Employees: Contractor shall not employ persons for work on this agreement if such well- being, or operational mission of the installation and its population. Where reading, understanding, and discussing safety and environmental warnings are an integral part of a contract employee’s duties, that employee must be able to understand, read, write, and speak the English language fluently. The speaking skill is not required where a contractor employee is hearing or speaking impaired.

11. Contractor’s employees shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. Contractor’s employees shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence. Contractor’s employees shall identify themselves in meetings by adding the word “contractor” by their names on sign-in sheets.

11.1 The Contractor shall ensure all employees shall have current and valid driver’s license before assigning employees to operate a Contractor-owned vehicle on Dyess AFB. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Dyess AFB per AFI 31- 218(I), Motor Vehicle Traffic Supervision.

12. Security Requirements: The Contract manager or alternate shall complete a “Request for Identification Credential (AFMC Form 496) for each employee of the contractor requiring access to Dyess AFB. (Request shall be submitted to Pass and Registration). Upon approval, the Government will provide a Defense Biometric Identification System (DBIDS) identification card for individual contract personnel who shall be entitled entry to a DoD installation. Upon completion or termination of this BPA, the Contractor shall surrender all government issued identification or passes to Security Forces at the Visitor Control Center.

12.1 Contract personnel shall be required to wear and display their issued identification badge on the outside of their clothing to appropriately identify them while performing contract services on Dyess AFB.

12.2 Contractor will submit an Entry Access List (EAL) and Vehicle Entry Access List to the CO and COR or BPA Caller to gain access to the base.

13. The contractor shall be required to comply with all security regulations and directives as identified herein and other security requirements as are shown elsewhere in this agreement. The contractor shall comply with DD Form 254, DoD Contract Security Classification Specification. Identification badges shall be surrendered to Security Forces upon demand for the purpose of identification, abuse, misuse or for any other reason necessary. All identification cards are required to be returned to Security Forces upon the card expiration date.

13.1 Lost or Stolen Credentials: It is the responsibility of the card holder to immediately notify local installation authorities (Security Forces) to appropriately inform them of a lost or stolen credential. All individuals will be assessed a charge of $50.00 for each Identification Credential lost, willfully damaged or not surrendered to Pass and Identification. (This shall also include badges that have expired). Contract personnel shall report to Accounting and Finance Receivable Unit and complete a DD Form 1131, Cash Collection Voucher, and hand carried to Pass and Identification prior to issuing a replacement identification card. If for any reason the identification credential is confiscated by Security Forces personnel for other than expiration, a receipt will be issued to the individual to preclude a $50.00 charge. Individuals shall not be charged for a replacement card due to normal wear.

13.2 Employee Training: The Contractor shall ensure that all personnel are trained in proper handling procedures and qualified to operate specialized vehicles/equipment. Contractor employees shall report any observation that could be detrimental to Dyess AFB personnel, facilities, property, or environment to the CE personnel immediately.

The Contractor shall ensure all employees shall have current and valid driver’s license before assigning employees to operate a Contractor-owned vehicle on Dyess AFB. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Dyess AFB per AFI 31-218(I), Motor Vehicle Traffic Supervision. 14.

Tobacco Use on Dyess AFB: AFI 40-102 and its supplements prohibit the use of smokeless and smoking tobacco in the work place at Dyess AFB. Unless a “Designated Smoking Area” sign is posted, all areas on base are considered to be “no smoking” areas. AFI 40-102 further specifies that smoking in areas such as bathrooms, halls, offices, pit areas, break rooms, and aboard Air Force and contract aircraft, shall not be permitted. The Contractor and all employees, Subcontractors and lower tier subcontractors shall comply with the above AFI regulation. Contractor personnel shall not smoke atop buildings or in areas where such action is not authorized; in no instance within 50 feet of liquid fuel storage locations or parked aircraft or in any other area that would constitute a fire and/or explosion hazard. Violation could result in the Contractor being removed from Dyess AFB permanently.

14.1. Cell Phone Use: Vehicle operators on Dyess AFB shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. Using a cell phone while driving without a hands-free device is considered a "primary offense," meaning that violators can be stopped solely for this offense.

14.2 Emergency Evacuation Procedures. Contractor employees shall follow the direction of Government employees in regards to emergency evacuation procedures, i.e. fire, tornado, bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergency for their employees. It is the Contractor responsibility to account for their employees following an emergency evacuation.

15. Heightened Security and Force Protection Conditions: During periods of heightened security and Force Protection Conditions (FPCONs), the Contractor shall still be responsible for meeting the same contractual water and/or fire restoration services schedule unless notified by the owning squadron or a designated representative that restoration service has been temporarily suspended or restricted. During times of heightened security, delays at the entry gates should be expected; also, movement on to and around the site will be significantly restricted.

15.1 Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Dyess AFB.

16. OZONE DEPLETING CHEMICALS: The Contractor shall not use any Class I Ozone Depleting Substances (ODS) as identified in AF policies in the performance of this contract, nor shall the Contractor deliver any Class I ODS in any item or as a part of any service. If the Contractor determines that Class I ODS’s will be required under this contract, advance approval from the CO must be obtained before use.

17. HAZARDOUS MATERIAL MANAGEMENT: The contractor shall not store chemical/HAZMAT on Dyess AFB. All chemicals/HAZMAT must be approved prior to being transported on base for the use by any contractor.

The Contractor shall prepare and submit to the Government COR or BPA Caller one (1) Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and Safety Data Sheet (SDS) for each product, material and substance proposed to be used in performance of this BPA. The Government representatives shall forward the Contractor’s completed AF Form 3952s for approval.

18. The Contractor shall not transport or use any product, material or substance on Dyess AFB before written approval is provided by Dyess CE. Contractor shall maintain copies of SDSs for all products being used during the performance of a call orders on Dyess AFB. The SDSs must match the manufacturer, product and material being used. (NOTE: SDS refers to manufacturer SDS.)

19. VOLUNTARY PROTECTION PLAN (VPP): Under the Occupational Safety and Health Act (OSHA) Voluntary Protection Plan (VPP). VPP impacts all "applicable contractors" meaning they are working on Dyess AFB for a minimum of one thousand hours in three (3) months under the same contract. It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The Contractor shall follow all safety and health rules of VPP). Dyess AFB is in the process of pursuing VPP recognition and/or has already been recognized the installation. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

20. The Contractor shall provide their Total Case Incidence Rate (TCIR), their Days Away Restricted and/or Transfer Case Incident rate (DART) rates and their OSHA Form 300A annually to the CO and the COR for consolidation and submission as part of the installation's annual VPP Self and Health management report. TCIR and DART rates are due by the 15th of January of each year.

21. The Contractor is responsible for compliance with the OSHA (Public law 91-596). The Contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the contracting officer ten (10) work days after contract award date. The Contractor's Health and Safety plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and uncontrolled hazards in the Contractor work areas.

http://www.osha.gov/dcsp/vpp/index.html