HVAC Design RFQ FY2026 Final (1).pdf

Iron Mountain Public Schools - Request for Qualifications and Fee Proposal

Legal Notice Request for Proposals: Architectural and Engineering Services for the following Repairs, Renovations, and/or Replacement: HVAC, Fire Protection, Exterior Closures, and Building

Purpose

Notice is hereby given that, Iron Mountain Public Schools (IMPS) is Requesting Qualifications (RFQ) from qualified Architectural / Engineering (A/E) firms to provide professional services either in partnership or individually to execute the HVAC, Fire Protection, Building Enclosures, and Building Repairs, Renovation, and/or Replacement project plans (The Projects). The Professional Service Contractor (PSC) selected to design the renovations of the following projects, must provide the full range of architectural and engineering capabilities for the entire scope of work:

● IM-K Community Education (East Elementary Building) - HVAC

● Central Middle School Addition (Grade 4-5 Building) - HVAC

● North Elementary - HVAC

● North Elementary - Fire Protection

● IM-K Community Education (East Elementary Building) - Exterior Closures

● Industrial Arts Building - Renovation

Successful design and construction of the Projects may also require the use of specialists in, but not necessarily limited to, civil engineering; landscape architecture; structural engineering; interior design;

mechanical, plumbing and electrical engineering; acoustics; energy efficiency; security; and technology. The school district seeks the best consulting firms from our region to work collaboratively with our schools, communities, and administration.

Project Scope IMPS is issuing this RFQ in the process to obtain Architectural/Engineering design and production services for The Projects. There are six scopes in total that are being considered for this project. Up to six scopes will be awarded to the selected vendor.

Scope 1 - IM-K Community Education (East Elementary) - HVAC The following items were identified in need of repair, renovation, and/or replacement during a recent site evaluation:

● Exhaust Fans - 5 units were identified as being inoperable.

● Air Handling Unit - Gymnasium.

● Make up Air Handling Unit - Kitchen.

● Unit Heaters - two unit heaters in the mechanical room and storage room.

● Unit Heaters - Two convection heaters in the bathrooms .

● Cooling system - Computer lab room.

Scope 2 - Central Middle School (Grade 4-5 Building) - HVAC The following items were identified in need of repair, renovation, and/or replacement during a recent site evaluation:

● Air handling units (AHU) - Three units in total; two feed the gym and one feeds the kitchen.

● Rooftop units (RTU), large - The Make Up Air unit is for the kitchen.

● Unit vents (UV’s) - The unit vents in the Central Addition that feed the classrooms.

Scope 3 - North Elementary - HVAC The following items were identified in need of repair, renovation, and/or replacement during a recent site evaluation:

● Cooling Generating System (condensing unit) that feeds the main offices (through the Air Handler).

● Cooling Generating System (condensing unit) that feeds the univent in the computer lab room on the lower level.

● Exhaust Fans - 2 units were identified as being damaged.

● Air handling unit - 3 air handlers exist in the building and are original to the construction of North

Elementary (three separate units main offices, gymnasium, and library).

● Rooftop unit (RTU), large - Make Up Air unit for North Elementary’s kitchen.

● Unit vents (UV) - Unit Vents for the 18 classrooms.

● Controls & Instrumentation - All equipment except boilers {and associated pumps} run on pneumatic controls.

Scope 4 - North Elementary - Fire Protection The following items were identified in need of repair, renovation, and/or replacement during a recent site evaluation:

● Fire Alarm System - Main panel and strobes appear to be original to the building when it was constructed or shortly thereafter.

○ The Fire Alarm System does have a monitoring system in the pump building which is located down the hill from the main building of North Elementary; wires are presumed to be fed via conduit to that building.

Scope 5 - IM-K Community Education (East Elementary) - Exterior Enclosures The following items were identified in need of repair, renovation, and/or replacement during a recent site evaluation:

● Exterior Windows - approximately 2,000 square feet total of windows (both on the addition (circa 1994) and the original portion of the building (circa 1960).

Scope 6 - Industrial Arts - Building Renovation IMPS is seeking to renovate the Industrial Arts Building (IA) to modernize the building and enable new program capabilities in that building. The Industrial Arts Building is approximately 12,798 square feet in size. The selected PSC will be asked to include working with District Academic and Facilities staff to develop and finalize the building design in accordance with needs that the district identifies for this building.

Issuing Office This RFQ has been issued by Iron Mountain Public Schools. The primary point of contact for this document is as follows:

Benjamin Reath Director of Non-Instructional Services Iron Mountain Public Schools 217 Izzo Mariucci Way Iron Mountain, MI 49801 rfp@imschools.org

Contract Award Contract award will be undertaken by IMPS with the Professional(s) whose qualifications and fee proposal the issuing office determines to be in the District’s best interest.

Submission Requirements There are two sections required for all submissions:

● Section 1 - Request for Qualifications - Technical Qualifications

● Section 2 - Fee Proposal

You must first provide your notice of intent to submit to: rfp@imschools.org.

The submission requirements are:

● Three (3) copies of Section 1 - Request for Qualifications - Technical Qualifications, in a sealed, labeled envelope.

● Two (2) copies of Section 2 - Fee Proposal, in a separate, sealed envelope.

● Mail and hand deliver to:

Iron Mountain Public Schools ATTN: Benjamin Reath, Director of Non-Instructional Services 217 Izzo Mariucci Way Iron Mountain, MI 49801 mailto:rfp@imschools.org

● In addition to hard copies, provide an electronic copy of the Section 1 submission to rfp@imschools.org.

● Qualifications submission is due no later than: November 5, 2026 at 1:00 PM Central Standard Time.

Submissions must be signed by an official authorized to bind the professional to its provisions. Submissions shall also include all IMPS forms (signed and notarized). The required forms are:

1. DTMB Demographics, Statistics and Certification

2. DTMB Certification of a Michigan-Based Business

3. Sworn Statement of Familial Relationship

4. Iran Business Relationship Affidavit

5. Criminal Background Affidavit

6. Non-Collusive Affidavit

7. Debarment and Suspension Certification

Your submission will be considered a contract document. Submissions must remain valid for a minimum of sixty (60) days.

Rejection of Submissions IMPS reserves the right to reject any and/or all submissions, in whole or in part, received as a result of this Request for Qualifications and Fee Proposal.

Incurring Costs IMPS is not liable for any cost incurred by the professional prior to issuance of a contract. Costs for the preparation of the proposals in response to this solicitation are the sole responsibility of the Architect/Engineer and/or parties responding.

Inquiries Questions that arise as a result of this RFQ must be submitted in writing to the rfp@imschools.org email address. All questions must include the following information:

● Project:

● Company:

● Name:

● Phone:

● Email:

● Date:

● Question:

Questions are due by November 2, 2026 at 2:00 PM Central Standard Time.

Addenda to the Request for Qualifications In the event that it becomes necessary to amend any part of this Request for Qualifications, addenda will be provided via email to all firms who receive the Request for Qualifications.

Pre-Submission Meeting Voluntary Pre-Submission Meeting to be held at the following location:

Iron Mountain High School - Conference Room 117 on B Floor 300 W. B St.

Iron Mountain, MI 49801

This Voluntary Pre-Submission Meeting will be held on the following date and time: October 27, 2026 at 9:00 AM Central Daylight Savings Time.

Response Date To be considered, submissions must arrive at the Iron Mountain Public Schools Administration Building, 217 Izzo Mariucci Way, Iron Mountain, MI 49801 on or before date and time noted in the Submissions Requirement section.

Prime Professional Service Contract Responsibilities The PSC shall be required to assume responsibility for all services offered in the submission whether or not they possess them within their organization, and all support services necessary to provide a full and complete built project. Further, Iron Mountain Public Schools District will consider the professional to be the sole point of contact with regard to contractual matters, including payment for any and all charges resulting from the contract.

Selection Process Iron Mountain Public Schools will form an ad-hoc committee to review the submissions. This committee will select at a minimum one qualified firm to schedule and perform an interview. IMPS reserves the right to reject any and/or all proposals, waive irregularities, and to accept the proposal that in their opinion is in the best interest of the organization.

Project timeframe Scopes 1 through 5 are funded at least in part by grants. The associated construction projects for Scopes 1 - 5 must be completed by August 30, 2028.

Sworn Statement of Familial Relationship

AFFIDAVIT OF ______________________________

(name of affiant)

STATE OF MICHIGAN

COUNTY OF ___________________

___________________ makes this Affidavit and states as follows:

1. I am a/the ⬚ President ⬚ Vice-President ⬚ Chief Executive Officer ⬚ Member ⬚ Partner ⬚ Owner ⬚ Other (please specify) _____________________________

Of _____________________________________________, a bidder on a construction project for:

(insert name of contractor)

(insert name of School District) that involves, at least in part, construction of a new school building or an addition to or repair or renovation of an existing school building.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employee(s) of the aforementioned contractor and the school district’s superintendent and/or board members

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(Signature of affiant)

Dated ______________

Subscribed and sworn before me in _________________ County, Michigan, on the _______ day of _____________________, 20__

____________________________________________ (signature)

______________________________________________ (printed)

Notary public, State of Michigan, County of __________________

My commission expires on _______________________________

Acting in the County of __________________________________

Iran Business Relationship Affidavit Effective April 1, 2013, all bids, proposals, and/or qualification statements received in the State of Michigan must comply with the “Iran Economic Sanctions Act”. The following certification is to be signed and included at time of submittal.

Certification

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran linked business” as the term is defined in the Act.

Signature

Title

Company

Date

Criminal Background Affidavit The undersigned, the owner or authorized officer of the below-named Firm, pursuant to the criminal background compliance certification requirements of Iron Mountain Public Schools (the “School District”) hereby represents and warrants that the Firm has performed and/or will perform sufficient criminal background checks, including at a minimum, an Internet Criminal History Tool (“ICHAT”) check, for all of its owners, employees, agents, representatives, contractors and/or other personnel who will be on any School District premises to carry out the services contemplated by the Contract Documents. The Firm further hereby certifies that no owner, employee, agent, representative, contractor and/or other personnel of the Firm will be on any School District premises if they are a registered criminal sexual offender under the Sex Offenders Registration Act, Public Act 295 of 1994, or have been convicted of “Listed Offense” as defined under Section 722 of the Sex Offenders Registration Act, MCL 28.722.

The Firm further acknowledges that if it is found to have submitted a false certification or otherwise fails to comply with the requirements of this certification, the School District may immediately terminate the Contract.

FIRM:

Name of FIRM

By: _________________________

Its: _________________________

STATE OF ____________)

)ss.

COUNTY OF __________)

This instrument was acknowledged before me on the _____ day of _____, 20__, by ________________. , Notary Public

______________ County _________, My Commission Expires: _________

Acting in the County of: __________

Non-Collusive Affidavit

STATE OF MICHIGAN )

) SS

COUNTY OF ________)

______________________ , being duly sworn, deposes and says that:

1. The proposal has been arrived at by the consultant independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with, any other vendor of materials, supplies, equipment, or services described in the request for proposals, designed to limit independent bidding or competition; and,

2. The contents of the proposal have not been communicated by the consultant or its employees or agents to any person not an employee or agent of the consultant or its surety on any bond furnished with the proposal and will not be communicated to any such person prior to the official opening of the proposal.

Signature of Consultant

STATE OF ___________________)

)SS.

COUNTY OF __________ )

This instrument was acknowledged before me on the ______ day of _____, 20__, by ________________.

_________________, Notary Public

_________ County ____________, My Commission Expires: _________

Acting in the County of: __________

Debarment and Suspension Certification The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:

● Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;

● Has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;

● Does not have a proposed debarment pending; and,

● It is not presently indicted for or otherwise criminally or civilly charged by a governmental entity

(Federal, State or Local) in any matter involving fraud or official misconduct within the past 3 years.

If there are any exceptions to this certification, insert the exceptions in the following space:

Exceptions will not necessarily result in denial or award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Bid. Signing this document on the signature portion thereof shall also constitute signature of this Certification.

Signature

Title

Company

Date