HVAC Controls Award Synopsis for DMVA Solicitation 260000001170.pdf

Michigan.gov/MiProcurement

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AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000566

Notice of Intent to Award Date: 6/15/2025

The Department of Military and Veterans Affairs Procurement Office has completed the evaluation of RFP# 260000001170 for HVAC controls maintenance, repair, and programming services for DMVA properties, and has recommended an award to JB Electric LLC in the amount of $200,000.00.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.

The Solicitation Manager may be contacted as follows:

Timothy Cole, Solicitation Manager ColeT7@Michigan.Gov 517-256-2399

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide HVAC controls maintenance, repair, and programming services for DMVA properties across Michigan. The term of this contract is (4) years. with up to (2) 1-year renewal options.

Bidders:

The RFP was posted in SIGMA VSS on Tuesday, May 12, 2026. The following bidders submitted proposals:

Bidder Address, City, State, Zip Code SDVOB* GDBE** JB Electric LLC 4506 S Schomberg Rd., Cedar, MI 49621 No No

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise mailto:ColeT7@Michigan.Gov

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EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

II. Evaluation Method

PASS/FAIL – contract award to lowest price PASS bidder.

The full evaluation process is stated in the RFP Proposal Instructions.

III. Evaluation Members

Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with the subject matter expert team, which consisted of the following individuals:

1. Ben Kopietz, DMVA Design and Construction Engineer

2. Randon Gould, DMVA Construction and Facilities Program Manager

IV. Evaluation Results

The evaluators reviewed the proposals and made the following determinations related to the published specifications:

Bidder Evaluation Overall Determination

JB Electric LLC

This Bidder showed great attention to the whole proposal document and took care to provide articulate answers. The "responsive & responsible" bar has been met. This Bidder’s pricing is also very reasonable. After discussion with Randon and Ben, we are all in agreement that JB Electric LLC, as the sole bidder, should receive this award. Ben and Randon saw no issues with the bid and have total confidence in this Bidder’s ability to perform all the required activities outlined in the RFP.

Pass

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V. Pricing Summary

Pricing was evaluated for the bidders who received a PASS rating and is summarized below:

Location / Bidder 4yr Cost Determination

JB Electric LLC $200,000.00 JB Electric LLC was the sole bidder, and their proposed pricing is highly competitive.

VI. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to JB Electric LLC in the amount of $200,000.00, pending State Administrative Board approval, if applicable.