Huntsville Center_RFQ How To Guide.pdf

RFQ How-To Guide

REQUIREMENTS

EXAMPLES &

CHECKLISTS

Huntsville Center, Centralized Furnishings Program

Table of Contents Purpose of the RFQ How To Guide:

Submitting a RFQ Technical Response:

Technical Response Submittal Map for Bookmarking

Check Your Submittal

Cover Page:

Item Number Product Data Sheet:

Plan Views:

Plan Views - Electrical / Data:

Checklist - Elevation Views – Segmented Panel Details:

Isometric Views, includes Electrical / Data:

FID Item Number Compliance Documentation:

Construction and quality Compliance Documentation:

Testing Documentation:

Environmental Documentation:

Warranty Documentation:

Cover Page

Purpose:

Required Usage:

What Information Should Be Noted on the Cover Page?

Checklist - Cover Page:

Example – Cover Page

Item Number Product Data Sheets

Purpose:

What FID Items Require Item Number Product Data Sheets?

What Information Should Be Noted on the Item Number Product Data Sheet?

Checklist - Item Number Product Data Sheet:

Tips to Avoid Common Mistakes:

Scenario - Wood Casegoods

Example – Item Number Product Data Sheet

Drawing(s) –Plan Views

Purpose:

What FID Items Require Plan Views?

Plan Views:

Plan Views - Electrical / Data:

What Information Should Be Noted on Drawings?

Checklist - Plan Views:

Checklist - Electrical / Data Plan Views:

Tips to Avoid Common Mistakes:

Scenario - Panel Supported Workstations

Example – Overall Cluster Plan View:

Example – Typical Plan View:

Examples – Typical Electrical / Data View:

Drawing(s) – Elevation View - Segmented Panel Detail(s)

Purpose:

What FID Items Require Elevation Views?

What Information Should Be Noted on Elevations?

Checklist - Elevation Views – Segmented Panel Details:

Tips to Avoid Common Mistakes:

Scenario - Panel Supported Workstations

Example – Segmented Panel Detail – Typical(s):

Example – Elevation View - Segmented Panel Detail – Typical(s):

Drawing(s) - Isometric Views

Purpose:

What FID Items Require Isometric Views?

What Information Should Be Noted on Isometric Views?

Checklist – Isometric Views, includes Electrical / Data:

Tips to Avoid Common Mistakes:

Scenario - Panel Supported Workstations

Example - Isometric View – Overall Cluster:

Example - Isometric View – Typical(s):

Example - Isometric View – Interior:

Examples – Isometric Views – Exterior:

FID Line Item Compliance Documentation

Purpose:

What FID Items Require Compliance Documentation?

What Information Should Be Included for FID line item Compliance Documentation?

Checklist –FID Line Item Compliance Documentation:

Tips to Avoid Common Mistakes:

Scenario – Wood Casegoods

Example – Compliance Documentation - Catalog Sheet:

Example – Compliance Documentation – Catalog Sheet, Cont’d.:

Example – Compliance Documentation – Components List:

Construction and Quality Requirements Documentation

Purpose:

What FID Items Require Construction and Quality Compliance Documentation?

What Information Should Be Included for Compliance Documentation?

Checklist – For Construction and Quality Compliance Documentation:

Tips to Avoid Common Mistakes:

Scenario – Wood Casegoods

Example– Construction and Quality Compliance Documentation:

Example– Construction and Quality Compliance Documentation Cont’d.:

Testing Documentation

Purpose:

What FID Items Require Testing Documentation?

What Information Should Be Included in Testing Documentation?

Checklist – Testing Documentation:

Tips to Avoid Common Mistakes:

Scenario – Ergonomic Task Seating

Example – Test Report:

Example – Accreditation Certificate:

Environmental Documentation

Purpose:

What FID Items Require Environmental Documentation?

What Information Should Be Included in Testing Documentation?

Checklist – Requirements for Environmental Documentation:

Tips to Avoid Common Mistakes:

Scenario – Ergonomic Task Seating

Example – Third Party Certificate:

Warranty Documentation

Purpose:

What FID Items Require Warranty Documentation?

What Information Should Be Included in Warranty Documentation?

Checklist – Requirements for Warranty Documentation:

Tips to Avoid Common Mistakes:

Scenario – Ergonomic Task Seating

Construction and Quality Requirements- Warranty Requirements:

Example – Warranty:

What is a RFQ?

An RFQ is a request for quote by a contracting entity.

Purpose of the RFQ How To Guide:

This guide is offered by the Centralized Furnishings Program to help vendors understand the types of documentation and describe the format in which the documentation should be provided in a RFQ Technical Response Submittal.

Submitting a RFQ Technical Response:

Vendors interested in submitting a RFQ response shall follow all instructions provided within the RFQ contract requirements and Attachment 2, Furniture Item Description (FID), FID Submittal Requirements in Section 1.0. Questions should be directed to the Contracting Specialist POC in order to receive guidance.

Within this guide, examples of various types of supporting documentation are simulated to illustrate the general format technical reviewers expect to be included in a submittal to satisfy FID requirements.

Be organized and consistent. Technical responses shall be organized and bookmarked by FID item numbers. Under each FID item number, bookmark the supporting documentation such as drawings, line item description, construction and quality compliance requirements, testing, environmental, and warranty documentation. Create clear references to a FID item by annotating and/or highlighting the supporting documentation. In the event documentation is applicable to more than one item number, documentation can be located under the first item number where the documentation is required. All item numbers that apply to the documentation shall be clearly indicated on the supporting documentation.

Be searchable and compact. Technical responses shall be formatted using Adobe Acrobat Portable Document File (.PDF). When converting and inserting files to a .pdf, the vendor should verify information has been bookmarked per the order outlined in the FID Submittal Requirements in Section 1.0. One electronic file is preferred but it is understood some vendors may have limits for transmitting file over a certain size. We kindly request the submittal response be compacted to as few files as possible to save the vendor time in formatting and organizing and to save the reviewer time during technical review.

Be accurate and specific. Technical response documents shall be fully coordinated with all required documents in the submittal. Product information in the response should match and support the information entered into the Attachment #1. Provide only supporting documentation that specifically indicates your submittal satisfies the FID requirements. Additional unnecessary information adds time to a vendor’s submittal preparation and to the overall review process.

Technical Response Submittal Map for Bookmarking Cover Page Table of Contents – Optional Item Number - Product Data

Product Data Supporting Documentation Drawings Line Item Compliance Documentation:

Construction and Quality Compliance Documentation:

Testing Documentation:

Environmental Documentation:

Warranty Documentation:

Check Your Submittal Please use this as a tool for a final quality check for your response. This list of items is consolidated from each section of the How- To Guide as a quick reference tool to assist vendors in quality checks prior to submitting their response. It is not a substitute for any requirement outlined in the guide or identified in the RFQ and its attachments.

Cover Page:

Solicitation Number Project Name Project Number Project Location Technical Response Submittal Round: i.e, Initial Submittal, 1st Round, 2nd Round, etc.

Date

Item Number Product Data Sheet:

Data Sheet for each Line Item Number Item Number Item Description Manufacturer Product Line Model number(s) for each item and its components or bookmark a separate list included within section Product Description Overall Dimensions Product Image or bookmark a separate larger or detailed image included within section Proposed Fabric(s) and Finish(es) quoted and/or bookmark finish cards included within section Fabric Grade or bookmark finish cards identifying grade included within section

Plan Views:

Item Number Item Description Plan of Overall Cluster Detail Plan of Each Typical Label the required components of each typical, CADD graphic tags may be used to identify required components and dimensions Dimension overall cluster Dimension overall typical(s) Turn off unnecessary tags to ensure plan is legible Provide electrical / data components on a separate drawing

Plan Views - Electrical / Data:

Item Number Item Description Detail Electrical / Data Plan of each typical in a cluster Label required components of electrical / data components, CADD graphic tags may be used to identify required components and dimensions Indicate location (baseline / beltline) if possible. This may be shown on elevation as well Dimension overall cluster Dimension overall typical(s) Turn off unnecessary tags to ensure electrical / data notes and locations are legible Provide cluster/typical components on a separate drawing

Checklist - Elevation Views – Segmented Panel Details:

Item Number Item Description Segmented Panel Details of each side of each typical in cluster Details show location of components, such as tile locations, alignment of panel frames, power/data locations at all raceways Provide details as a separate drawing(s). These drawings may be submitted on the same page with other drawings as long as the graphics and text are legible Include labels or key notes to indicate required vertical components of typical/cluster. CADD graphic tags may be used identified required components Turn off unnecessary tags to ensure plan is legible

Isometric Views, includes Electrical / Data:

Item Number Item Description Detail Isometric of overall workstation cluster Detail Isometric of each typical in cluster Detail Exterior and Interior Views locating vertical locations of components, such as alignment of panel frames, electrical/data locations at beltline and base raceways; multiple views as required

Provide an isometric view as a separate drawing. These drawings may be submitted on the same page with other drawings as long as the graphics and text are legible

Include labels or key notes to indicate required vertical components of typical/cluster. CADD graphic tags may be used identified required components

Turn off unnecessary tags to ensure plan is legible

FID Item Number Compliance Documentation:

Annotated Item Number(s) Manufacturer’s product information as described above with quoted model numbers and features annotated and/or highlighted.

Annotation Notes and/or Highlights shall identify required salient features, specific model numbers, quoted options, dimensions, and any dimensional ranges.

Fabric/Finish Selection Cards, if not provided on Item Number Product Data Sheet.

Bookmark or key annotations / notes specific to an item number, if multiple items are referenced.

Drawings are keyed to parts or components list.

Construction and quality Compliance Documentation:

Annotated Item Number(s) Manufacturer’s product information as described above with quoted model numbers and features annotated and/or highlighted.

Annotation Notes and/or Highlights shall identify required Construction and quality technical specifications and construction for the item number quoted Bookmark or key annotations / notes specific to an item number, if multiple items are referenced

Testing Documentation:

Item Number(s) Item Description Actual Test Reports for the required standard shall include the following components:

Test Standard and Edition Date (i.e., X5.5-2008) Manufacturer Product Tested Model Number Date(s) Tested Test Procedures / Description Observations Acceptance Levels (Functional / Proof Loads) Results Photographs, optional Test Equipment, optional Verifiable digital signature containing encryption or handwritten signature, date, and title of the company official accepting technical responsibility for testing Statement testing and certification apply to the product offered and that products offered meet all applicable test requirements (Note: This statement is a component of an actual test report and is not intended to be submitted in lieu of an actual report.)

Lab Accreditation Documentation containing include (1) of the following methods of documentation for testing results:

Lab accreditation number and certificate number for facility type.

Documentation of 3rd party certification of test results.

If one of the above is not available, provide photographs of actual testing processes that demonstrate the methodology used is in compliance with BIFMA guidelines.

Environmental Documentation:

Item Number(s) Item Description Manufacturer Name Product Name Third Party Certificate Environmental Compliance Statement has been checked – Refer to RFQ Attachment 7

Warranty Documentation:

Item Number(s) Manufacturer Warranty Coverage Period for quoted item Manufacturer’s Letter of Warranty Expansion to meet FID Section 2.0 warranty requirements, if standard warranty does not satisfy requirements.

Cover Page

Purpose:

Introduce information submitted in the technical response by vendor.

Required Usage:

Provided at the front of Technical Response Submittal.

What Information Should Be Noted on the Cover Page?

Checklist - Cover Page:

Solicitation Number Project Name Project Number Project Location Technical Response Submittal Round: i.e, Initial Submittal, 1st Round, 2nd Round, etc.

Date

Graphics may be used to create a distinctive presentation of submittal information. Cover page shall contain all required information listed in the checklist above.

Example – Cover Page

Item Number Product Data Sheets

Purpose:

Present required product information for specific FID item number in an organized and consistent format for efficient technical review.

What FID Items Require Item Number Product Data Sheets?

All items listed in FID sections and on should have an Item Number Product Data Sheet.

What Information Should Be Noted on the Item Number Product Data Sheet?

Checklist - Item Number Product Data Sheet:

Data Sheet for each FID section item FID Section Number Item Number Item Description Manufacturer Product Line Model number(s) for each item and its components or bookmark a separate list included within section Product Description Overall Dimensions Product Image or bookmark a separate larger or detailed image(s) included within section Proposed Fabric(s) and Finish(es) quoted and/or bookmark finish cards included within section Fabric Grade or bookmark finish cards identifying grade included within section

Tips to Avoid Common Mistakes:

Use data sheet as technical specification document to verify item requirements are provided. Data sheet should summarize supporting compliance documentation provided for an item; it cannot be accepted as a compliance document.

Coordinate product information within the submittal and with the Attachment #1 documentation. Inconsistencies with product information listed on the data sheet and product priced (such as dimensions, product line, model numbers, etc.) must be resolved prior to receiving technical acceptance on an item.

Scenario –

Wood Casegoods

4.3 Item No. D-1: Freestanding L-Shaped Desk, Wood Veneer, Executive III

Overall Dimensions: 6’-0”W x 6’-6”D

Contractor shall:

*Confirm handedness in field.

*Coordinate layout with existing windows, wall-mounted data boxes, etc., as applicable.

Components:

a. 72”W x 36”D Rectangular desk with overhang

i. 30”D Box/Box/File pedestal with pencil tray and drawer dividers for each box drawer

ii. Center drawer

iii. Full height modesty panel

b. 42”W x 24”D Rectangular return

i. 24”D File/File pedestal

ii. Partial height modesty panel

c. Grommets with covers on all work surfaces

d. Cable trays and/or clips for wire management below all work surfaces

e. Locks at all drawers, keyed alike

Finish:

a. Wood Veneer: Manufacturer’s standard selection, shall include cherry or walnut, dark brown stain

b. Pulls: Manufacturer’s standard selection

c. Fabric: Manufacturer’s standard mid-grade fabric selection

Example – Item Number Product Data Sheet

ITEM NUMBER ITEM DESCRIPTION

4.3 D-1: Freestanding L-Shaped Desk, Wood Veneer, Executive III

MANUFACTURER:

XYZ Furniture Maker

PRODUCT LINE:

Awesome Contemporary Casegoods

MODEL NUMBER(S) including required options:

DS7236; CD1621; PT1409; LKA, WMT; RL4224

PRODUCT DESCRIPTION: Use manufacturer’s description in pricing catalog;

72”W X 36”D Single Pedestal Desk with Center Drawer and Box/Box/File; 42”W X 24”D Return with File/File Pedestal

OVERALL DIMENSIONS:

6’-6” X 6’-0”

REFERENCES / NOTES:

Provide a components list and description of what is being provided in Section 3.0 Compliance Documentation

FINISHES/FABRICS PROPOSED: Finish cards may be referenced in lieu of images of finishes.

Finish: Medium Cherry Pulls: Brushed Nickel

PRODUCT IMAGE

Provide a photo quality graphic or line drawing image of the quoted item

FINISH IMAGE with applicable grade or Bookmark finish selection card in

Section 3.0 Compliance

FINISH IMAGE with applicable grade or Bookmark finish selection card in

Section 3.0 Compliance

FINISH IMAGE with applicable grade or Bookmark finish selection card in

Section 3.0 Compliance

Drawing(s) –Plan Views

Purpose:

The plan drawing provides a visual “top view” depiction of the required item. Plans are reviewed in comparison to the written FID requirements and contract drawings, as well as other documentation and drawings within the vendor’s submittal to ensure the item is accurately quoted to meet FID requirements.

Every FID Item may not require plan or electrical / data drawings, but vendors may provide them to clarify salient features.

What FID Items Require Plan Views?

Plan Views:

Drawings should be provided for the following FID section items, including but not limited to:

Panel supported work stations Metal laminate desks Freestanding integrated desking Metal furniture, including files, towers, cabinets, and bookcases Wood casegoods Wood conference tables Laminate casegoods Laminate tables, including training tables Work benches

Plan Views - Electrical / Data:

If electrical /data components are specified, a separate drawing from the plan view shall be provided to detail electrical and data for FID Section items, including but not limited to:

Panel supported work stations Integrated desking systems Wood conference tables Laminate tables, including training tables Work benches

What Information Should Be Noted on Drawings?

Checklist - Plan Views:

Item Number Item Description Plan of Overall Cluster Detail Plan of Each Typical Label the required components of each typical, CADD graphic tags may be used to identify required components and dimensions Dimensions overall cluster Dimension overall typical(s) Turn off unnecessary tags to ensure plan is legible Provide electrical / data components on a separate drawing

Checklist - Electrical / Data Plan Views:

Item Number Item Description Detail Electrical / Data Plan of each typical in a cluster Label required components of electrical / data components, CADD graphic tags may be used to identify required components and dimensions Indicate location (baseline / beltline) if possible. This may be shown on elevation as well Dimensions overall cluster Dimension overall typical(s) Turn off unnecessary tags to ensure electrical / data notes and locations are legible Provide cluster/typical components on a separate drawing

Tips to Avoid Common Mistakes:

All tags are left on components and make the drawing cluttered and illegible. Heavy line weights, blurred images, and images that are too small to decipher make plans illegible.

Combination of electrical / data plans with drawings with the above problems make it almost impossible to determine the locations in a work station.

Heavy line weights, manufacturer tags, etc, that overlap the electrical data symbols make it difficult for the technical reviewer to find.

Cluster Drawings and Typical Plan Drawings may be submitted on the same page as long as the graphics and text are legible when enlarged.

Scenario –

Panel Supported Workstations

ITEM

NUMBER

ITEM DESCRIPTION

2.1 Item No. CL-4: Panel Supported Work Stations, Cluster of 6

TYP-01: Panel Supported Work Station

Individual Work Station Dimensions: 7’-6”W x 5’-0”D *Dimensions do not include panel thickness

Contractor shall:

*Confirm handedness in field.

*Coordinate layout with existing windows, wall-mounted data boxes, etc., as applicable.

*Provide all electrical connections, i.e. base feeds, power poles, and accessory items as needed.

Individual Workstation Components:

a. 60”W x 30”D Rectangular work surface

b. 36”W x 18”D Rectangular work surface

c. 30”D Box/Box/File pedestal with (1) pencil tray and (2) drawer dividers for each box drawer

d. 18”D Box/Box/File pedestal with (1) pencil tray and (2) drawer dividers for each box drawer

e. 60”W Overhead storage bin with flipper doors

i. Doors shall open over the case

ii. Overhead storage bin shall have dividers or bookends that attach securely to the bin

iii. Provide energy efficient task lighting with vertical cord manager and power cord long enough to reach power source

f. 24”W x 18”D Hybrid storage tower:

i. (1) Adjustable shelf with file/file below, one side

ii. Full height storage cabinet with coat rod, other side

g. 64-68”H Segmented, acoustical, tackable panels

i. Minimum of 3 tackable tiles

ii. Interior Tiles: All segments shall be tackable acoustical fabric

iii. Exterior tiles:

a. Bottom tile: Laminate

b. Middle Tile: Tackable acoustical fabric

c. Top Tile: Tackable acoustical fabric

h. 50-54”H Segmented, acoustical, tackable panels

i. Minimum of 2 tackable tiles

ii. Interior Tiles: All segments shall be tackable acoustical fabric

iii. Exterior tiles:

a. Bottom tile: Laminate

b. Top Tile: Tackable acoustical fabric

i. (5) Duplex receptacles located in the base raceway, beltline (above the work surface), and technology tile

i. (3) Duplex outlets shall be located in base raceways

ii. (1) Duplex outlet shall be located in beltline (above the work surface)

iii. (1) Technology tile shall include the following: (2) locations for cutouts each shall include; (1) duplex outlet

j. Duplex receptacles shall be evenly distributed across all work surfaces

k. (4) Punch outs for data/comm. located in the base raceway, beltline (above the work surface), and technology tile. Refer to provided plans for locations

i. (2) Punch outs for data/comm. shall be located in base raceways

ii. (1) Punch out for data/comm. shall be located in beltline (above the work surface)

iii. (1) Technology tile shall include the following: (2) locations for cutouts each shall include; (1) punch out for (1) data; (1) voice

l. Slatwall organizer shall include:

i. Paper management accessories: (1) pencil cup, (1) diagonal paper sorter

m. Grommets with covers and/or scallops on all work surfaces

n. Cable trays and/or clips for wire management below all work surfaces

o. Locks at all drawers and doors

i. Item shall be keyed to match adjacent furnishings within the workstation

p. All work surfaces shall be laminate. Storage cases and supports shall be metal

Finish:

a. High Pressure Laminate: Manufacturer’s standard selection

b. Edge: Manufacturer’s standard selection

c. Metal: Manufacturer’s standard powder coat paint selection

d. Pulls: Manufacturer’s standard selection

e. Panel Fabric: Manufacturer’s standard mid-grade fabric selection

f. Top Cap and Trim: Manufacturer’s standard metal selection

TYP-02: Panel Supported Work Station

Individual Work Station Dimensions: 5’-6”W x 5’-0”D *Dimensions do not include panel thickness

Contractor shall:

*Confirm handedness in field.

*Coordinate layout with existing windows, wall-mounted data boxes, etc., as applicable.

*Provide all electrical connections, i.e. base feeds, power poles, and accessory items as needed.

Individual Workstation Components:

a. 60”W x 30”D Rectangular work surface

b. 36”W x 18”D Rectangular work surface

c. 30”D Box/Box/File pedestal with (1) pencil tray and (2) drawer dividers for each box drawer

d. 18”D Box/Box/File pedestal with (1) pencil tray and (2) drawer dividers for each box drawer

e. 60”W Overhead storage bin with flipper doors

i. Doors shall open over the case

ii. Overhead storage bin shall have dividers or bookends that attach securely to the bin

iii. Provide energy efficient task lighting with vertical cord manager and power cord long enough to reach power source

f. 64-68”H Segmented, acoustical, tackable panels

i. Minimum of 3 tackable tiles

g. (2) Duplex receptacles located in the base raceway and technology tile

i. (1) Duplex outlet shall be located in base raceways

ii. (1) Technology tile shall include the following: (2) locations for cutouts each shall include; (1) duplex outlet

h. Duplex receptacles shall be evenly distributed

i. (2) Punch outs for data/comm. located in the base raceway and technology tile. Refer to provided plans for locations

i. (1) Punch outs for data/comm. shall be located in base raceways

ii. (1) Technology tile shall include the following: (2) locations for cutouts each shall include; (1) punch out for (1) data; (1) voice

j. 12-16”H Privacy screen shall attach securely to the worksurface, see cluster descriptions for locations

k. Slatwall organizer shall include:

i. Paper management accessories: (1) pencil cup, (1) diagonal paper sorter

l. Grommets with covers and/or scallops on all work surfaces

m. Cable trays and/or clips for wire management below all work surfaces

n. Locks at all drawers and doors

o. All work surfaces shall be laminate. Storage cases and supports shall be metal

b. Edge: Manufacturer’s standard selection

c. Metal: Manufacturer’s standard powder coat paint selection

d. Pulls: Manufacturer’s standard selection

e. Panel Fabric: Manufacturer’s standard mid-grade fabric selection

f. Privacy screen: Manufacturer’s standard selection shall include a frosted finish

g. Top Cap and Trim: Manufacturer’s standard metal selection

2.1 Item No. CL-4: Panel Supported Work Stations, Cluster of 6 Overall Dimensions: 15’-6”W x 15’-3”D

*Coordinate layout with existing windows, wall-mounted data boxes, fire extinguishers, thermostats, radiators etc., as applicable.

Cluster Components:

a. (2) TYP-01, (4) TYP-02; refer to TYP-01 and TYP-02 for specific requirements

b. Privacy screens shall be a nominal dimension of 66”W and be located between workstation typicals

c. Refer to provided floor plans for cluster layout and shared panel configurations

Example – Overall Cluster Plan View (Example of what the vendor shall provide)

ITEM

NUMBER

ITEM DESCRIPTION

Image - Overall Cluster Drawing

NOTE: Drawing is shown for illustration purposes only and may not include all elements required for a technically acceptable cluster drawing. This representative image excludes information to prevent communication of non-proprietary information.

Example – Typical Plan View: (Example of what the vendor shall provide)

ITEM

NUMBER

Image – Typical Plan Drawing required for a technically acceptable typical drawing. This representative image excludes information to prevent communication of non-proprietary information.

*Typicals Drawing(s) should include a key plan or correspond to a components list which defines the tagged part numbers.

Examples – Typical Electrical / Data View: (Example of what the vendor shall provide)

ITEM

NUMBER

Image – Typical Electrical / Data Drawing required for a technically acceptable electrical / data typical drawing. This representative image excludes information to prevent communication of non-proprietary information.

Drawing(s) – Elevation View - Segmented Panel Detail(s)

Purpose:

Elevational views depict a vertical view of the panel and tile locations. Reviewed in comparison to written FID requirements, contract drawings, as well as other documentation and drawings within the vendor’s submittal, to ensure item is accurately quoted to meet all the FID requirements.

What FID Items Require Elevation Views?

Drawings shall be provided to clarify components located on the vertical plane for the following the FID Section items:

Panel supported work stations

What Information Should Be Noted on Elevations?

Checklist - Elevation Views – Segmented Panel Details:

Item Number Item Description Segmented Panel Details of each side of each typical in cluster Details show location of components, such as tile locations, alignment of panel frames, power/data locations at all raceways Provide details as a separate drawing(s). These drawings may be submitted on the same page with other drawings as long as the graphics and text are legible Include labels or key notes to indicate required vertical components of typical/cluster. CADD graphic tags may be used identified required components Turn off unnecessary tags to ensure plan is legible

Tips to Avoid Common Mistakes:

Tags are left on components and make the drawing cluttered and illegible. Heavy line weights, blurred images, and images that are too small to decipher.

Heavy line weights, manufacturer tags, etc, that overlap the electrical data symbols.

Details are not submitted in technical response.

Scenario - Panel Supported Workstations

ITEM

NUMBER

ITEM DESCRIPTION

2.1 Item No. CL-4: Panel Supported Work Stations, Cluster of 6

Excerpt from Plan View Scenario (TYP-01: Panel Supported Work Stations):

a. 64-68”H Segmented, acoustical, tackable panels

i. Minimum of 3 tackable tiles

ii. Interior Tiles: All segments shall be tackable acoustical fabric

iii. Exterior tiles:

a. Bottom tile: Laminate

b. Middle Tile: Tackable acoustical fabric

c. Top Tile: Tackable acoustical fabric

b. 50-54”H Segmented, acoustical, tackable panels

i. Minimum of 2 tackable tiles

ii. Interior Tiles: All segments shall be tackable acoustical fabric

iii. Exterior tiles:

a. Bottom tile: Laminate

b. Top Tile: Tackable acoustical fabric

c. (5) Duplex receptacles located in the base raceway, beltline (above the work surface), and technology tile

i. (3) Duplex outlets shall be located in base raceways

ii. (1) Duplex outlet shall be located in beltline (above the work surface)

iii. (1) Technology tile shall include the following: (2) locations for cutouts each shall include; (1) duplex outlet

d. Duplex receptacles shall be evenly distributed across all work surfaces

e. (4) Punch outs for data/comm. located in the base raceway, beltline (above the work surface), and technology tile. Refer to provided plans for locations

i. (2) Punch outs for data/comm. shall be located in base raceways

ii. (1) Punch out for data/comm. shall be located in beltline (above the work surface)

iii. (1) Technology tile shall include the following: (2) locations for cutouts each shall include; (1) punch out for (1) data; (1) voice

*Tagged plan shown to coordinate with detail drawing examples on the following page.

Example – Segmented Panel Detail – Typical(s): (Example of what the vendor shall provide)

ITEM

NUMBER

Image – Segmented Panel Detail – Typical(s) required for a technically acceptable detail drawing. This representative image excludes

Example – Elevation View - Segmented Panel Detail – Typical(s): (Example of what the vendor shall provide)

ITEM

NUMBER

Image – Segmented Panel Detail – Typical(s) required for a technically acceptable detail drawing. This representative image excludes information to prevent communication of non-proprietary information.

*Workstation components and accessories are not shown.

Drawing(s) - Isometric Views

Purpose:

Isometric drawing provides a visual “3-D” depiction of required item and are reviewed in comparison to the written FID requirements, contract drawings, as well as other documentation and drawings within vendor’s submittal, to ensure item is accurately quoted to meet all FID requirements.

Every FID Item does not require isometric drawing(s) but may be provided to clarify vertical locations of components of item.

What FID Items Require Isometric Views?

Drawings shall be provided for the following FID Section items:

Panel supported work stations Metal laminate desks Metal furniture, including files, towers, cabinets, and bookcases Wood casegoods Laminate casegoods Laminate training tables, if powered Seating, if detailed photograph image is not available Workbenches or technical workstations

What Information Should Be Noted on Isometric Views?

Checklist – Isometric Views, includes Electrical / Data:

Item Number Item Description Detail Isometric of overall workstation cluster Detail Isometric of each typical in cluster Detail Exterior and Interior Views locating vertical locations of components, such as alignment of panel frames, electrical/data locations at beltline and base raceways; multiple views as required

Provide an isometric view as a separate drawing. These drawings may be submitted on the same page with other drawings as long as the graphics and text are legible

Include labels or key notes to indicate required vertical components of typical/cluster. CADD graphic tags may be used identified required components

Turn off unnecessary tags to ensure plan is legible

Tips to Avoid Common Mistakes:

Isometrics of Interior/Exterior views are not included.

Components are included in all isometrics.

Unnecessary tags are left on components making drawing cluttered and illegible. Heavy line weights, blurred images, and images that are too small to decipher.

Cluster Drawings and Typical Plan Drawings may be submitted on the same page as long as graphics and text are legible when enlarged.

All FID Items do not require a drawing but may be provided to communicate salient features of item.

Scenario - Panel Supported Workstations

ITEM

NUMBER

ITEM DESCRIPTION

2.1 Item No. CL-4: Panel Supported Work Stations, Cluster of 6

TYP-01: Panel Supported Work Station

Individual Work Station Dimensions: 7’-6”W x 5’-0”D *Dimensions do not include panel thickness

Contractor shall:

*Confirm handedness in field.

*Coordinate layout with existing windows, wall-mounted data boxes, etc., as applicable.

*Provide all electrical connections, i.e. base feeds, power poles, and accessory items as needed.

Individual Workstation Components:

a. 60”W x 30”D Rectangular work surface

b. 36”W x 18”D Rectangular work surface

c. 30”D Box/Box/File pedestal with (1) pencil tray and (2) drawer dividers for each box drawer

d. 18”D Box/Box/File pedestal with (1) pencil tray and (2) drawer dividers for each box drawer

e. 60”W Overhead storage bin with flipper doors

i. Doors shall open over the case

ii. Overhead storage bin shall have dividers or bookends that attach securely to the bin

iii. Provide energy efficient task lighting with vertical cord manager and power cord long enough to reach power source

f. 24”W x 18”D Hybrid storage tower:

i. (1) Adjustable shelf with file/file below, one side

ii. Full height storage cabinet with coat rod, other side

g. 64-68”H Segmented, acoustical, tackable panels

i. Minimum of 3 tackable tiles

ii. Interior Tiles: All segments shall be tackable acoustical fabric

iii. Exterior tiles:

a. Bottom tile: Laminate

b. Middle Tile: Tackable acoustical fabric

c. Top Tile: Tackable acoustical fabric

h. 50-54”H Segmented, acoustical, tackable panels

i. Minimum of 2 tackable tiles

ii. Interior Tiles: All segments shall be tackable acoustical fabric

iii. Exterior tiles:

a. Bottom tile: Laminate

b. Top Tile: Tackable acoustical fabric

i. (5) Duplex receptacles located in the base raceway, beltline (above the work surface), and technology tile

i. (3) Duplex outlets shall be located in base raceways

ii. (1) Duplex outlet shall be located in beltline (above the work surface)

iii. (1) Technology tile shall include the following: (2) locations for cutouts each shall include; (1) duplex outlet

j. Duplex receptacles shall be evenly distributed across all work surfaces

k. (4) Punch outs for data/comm. located in the base raceway, beltline (above the work surface), and technology tile. Refer to provided plans for locations

i. (2) Punch outs for data/comm. shall be located in base raceways

ii. (1) Punch out for data/comm. shall be located in beltline (above the work surface)

iii. (1) Technology tile shall include the following: (2) locations for cutouts each shall include; (1) punch out for (1) data; (1) voice

l. Slatwall organizer shall include:

i. Paper management accessories: (1) pencil cup, (1) diagonal paper sorter

m. Grommets with covers and/or scallops on all work surfaces

n. Cable trays and/or clips for wire management below all work surfaces

o. Locks at all drawers and doors

p. All work surfaces shall be laminate. Storage cases and supports shall be metal

b. Edge: Manufacturer’s standard selection

c. Metal: Manufacturer’s standard powder coat paint selection

d. Pulls: Manufacturer’s standard selection

e. Panel Fabric: Manufacturer’s standard mid-grade fabric selection

f. Top Cap and Trim: Manufacturer’s standard metal selection

TYP-02: Panel Supported Work Station

Individual Work Station Dimensions: 5’-6”W x 5’-0”D *Dimensions do not include panel thickness

Contractor shall:

*Confirm handedness in field.

*Coordinate layout with existing windows, wall-mounted data boxes, etc., as applicable.

*Provide all electrical connections, i.e. base feeds, power poles, and accessory items as needed.

Individual Workstation Components:

a. 60”W x 30”D Rectangular work surface

b. 36”W x 18”D Rectangular work surface

c. 30”D Box/Box/File pedestal with (1) pencil tray and (2) drawer dividers for each box drawer

d. 18”D Box/Box/File pedestal with (1) pencil tray and (2) drawer dividers for each box drawer

e. 60”W Overhead storage bin with flipper doors

i. Doors shall open over the case

ii. Overhead storage bin shall have dividers or bookends that attach securely to the bin

iii. Provide energy efficient task lighting with vertical cord manager and power cord long enough to reach power source

f. 64-68”H Segmented, acoustical, tackable panels

i. Minimum of 3 tackable tiles

g. (2) Duplex receptacles located in the base raceway and technology tile

i. (1) Duplex outlet shall be located in base raceways

ii. (1) Technology tile shall include the following: (2) locations for cutouts each shall include; (1) duplex outlet

h. Duplex receptacles shall be evenly distributed

i. (2) Punch outs for data/comm. located in the base raceway and technology tile. Refer to provided plans for locations

i. (1) Punch outs for data/comm. shall be located in base raceways

ii. (1) Technology tile shall include the following: (2) locations for cutouts each shall include; (1) punch out for (1) data; (1) voice

j. 12-16”H Privacy screen shall attach securely to the worksurface, see cluster descriptions for locations

k. Slatwall organizer shall include:

i. Paper management accessories: (1) pencil cup, (1) diagonal paper sorter

l. Grommets with covers and/or scallops on all work surfaces

m. Cable trays and/or clips for wire management below all work surfaces

n. Locks at all drawers and doors

o. All work surfaces shall be laminate. Storage cases and supports shall be metal

b. Edge: Manufacturer’s standard selection

c. Metal: Manufacturer’s standard powder coat paint selection

d. Pulls: Manufacturer’s standard selection

e. Panel Fabric: Manufacturer’s standard mid-grade fabric selection

f. Privacy screen: Manufacturer’s standard selection shall include a frosted finish

g. Top Cap and Trim: Manufacturer’s standard metal selection

Overall Dimensions: 15’-6”W x 15’-3”D

*Coordinate layout with existing windows, wall-mounted data boxes, fire extinguishers, thermostats, radiators etc., as applicable.

Cluster Components:

a. (2) TYP-01, (4) TYP-02; refer to TYP-01 and TYP-02 for specific requirements

b. Privacy screens shall be a nominal dimension of 66”W and be located between workstation typical

c. Refer to provided floor plans for cluster layout and shared panel configurations

Example - Isometric View – Overall Cluster: (Example of what the vendor shall provide)

ITEM

NUMBER

Image –Isometric View – Overall Cluster required for a technically acceptable isometric cluster drawing. This representative image excludes information to prevent communication of non-proprietary information.

Example - Isometric View – Typical(s): (Example of what the vendor shall provide)

ITEM

NUMBER

Image – Isometric View – Typical(s) required for a technically acceptable isometric typical drawing. This representative image excludes information to prevent communication of non-proprietary information.

Image – Isometric - Interior View(s)

Example - Isometric View – Interior: (Example of what the vendor shall provide)

ITEM

NUMBER

required for a technically acceptable isometric detail drawing. This representative image excludes information to prevent communication of non-proprietary information.

*Workstation components and accessories are not shown.

Examples – Isometric Views – Exterior: (Example of what the vendor shall provide)

ITEM

NUMBER

Image – Isometric - Exterior View(s) required for a technically acceptable isometric detail drawing. This representative image excludes information to prevent communication of non-proprietary information.

*Workstation components and accessories are not shown.

FID Line Item Compliance Documentation

Purpose:

Provide published documents that identifies the existence of and confirms required salient features of items in the manufacturer’s quoted price.

What FID Items Require Compliance Documentation?

All line items listed in the FID require manufacturer’s documentation to confirm the components and salient features of the item are provided.

What Information Should Be Included for FID line item Compliance Documentation?

Verifiable documentation should be provided for each item and consists of a manufacturer’s product information as published on the manufacturer’s website and/or in printed media customarily distributed to the A/E design industry.

Product information includes, but is not limited to, product pricing pages, specification guides/sheets, cut sheets, brochures, and provides all information to verify the construction, salient features, dimensions, model numbers, and model options for the item required in FID line item documentation.

Checklist –FID Line Item Compliance Documentation:

Annotated Item Number(s) Manufacturer’s product information as described above with quoted model numbers and features annotated and/or highlighted.

Annotation Notes and/or Highlights shall identify required salient features, specific model numbers, quoted options, dimensions, and any dimensional ranges.

Fabric/Finish Selection Cards, if not provided on Item Number Product Data Sheet.

Bookmark or key annotations / notes specific to an item number, if multiple items are referenced.

Drawings are keyed to parts or components list.

Tips to Avoid Common Mistakes:

To reduce the size of the submittal and streamline documentation, vendors may provide one annotated document that satisfies requirements for multiple FID Section Line Item Numbers. The document shall have notes and/or annotations to distinguish all applicable item numbers.

Non-verifiable documentation cannot be accepted Highlighting helps locate the required information.

Do not provide only a brochure as FID Compliance documentation. Brochures do not typically provide a complete representation of an item.

Documentation is provided but is not annotated or highlighted.

Quoted product information must match information entered in the Attachment 1 Do not copy FID Line item description in lieu of providing documentation.

Never create a document for the quote submittal to be presented as technical specification information. Documentation created for the sole purpose of responding to submittal requirements cannot be verified.

Avoid submitting documents not labeled with the item(s) they support.

Avoid submitting documents that do not visually indicate, with notes or annotations, the specific component, finish, part, etc., priced from among the many choices presented in the pricer, statement of line, or other published documentation.

Avoid stating “See BOM” on Attachment 1 instead of providing model numbers, without including model numbers from the BOM or the entire BOM.

Avoid submitting a BOM for an item but not including spec sheets, drawings, and published documents showing specific items being quoted.

Avoid omitting technical documents showing what individual components, such as risers and the number and height of drawers, will be provided.

Avoid submitting an entire pricing catalog without any annotations, bookmarks or highlights identifying what product is being quoted.

Scenario – Wood Casegoods

ITEM

NUMBER

9.1 Item No. D-1: Freestanding L-Shaped Desk, Wood Veneer, Executive III

Overall Dimensions: 6’-0”W x 6’-6”D

Contractor shall:

i. 30”D Box/Box/File pedestal with pencil tray and drawer dividers for each box drawer

ii. Center drawer

iii. Full height modesty panel

b. 42”W x 24”D Rectangular return

i. 24”D File/File pedestal

ii. Partial height modesty panel

c. Grommets with covers on all work surfaces

d. Cable trays and/or clips for wire management below all work surfaces

e. Locks at all drawers, keyed alike

Finish:

a. Wood Veneer: Manufacturer’s standard selection, to include cherry or walnut, dark brown stain

b. Pulls: Manufacturer’s standard selection

c. Fabric: Manufacturer’s standard mid-grade fabric selection

Example – Compliance Documentation - Catalog Sheet: (Example of what the vendor shall provide)

ITEM

NUMBER

Single Pedestal Desks

Dimensions Model Number

72 x 36 x 29 DS7236

6” overhang

Full modesty

30” B/B/F

66 x 30 x 29 DS6630

6” overhang

24” B/B/F

60 x 30 x 29 DS6030

6” overhang

24” B/B/F

Standard Features:

(2) Grommets

Drawer divider for each box drawer

Locks keyed randomly

Options:

CD1621 Center Drawer

PT1409 Pencil Tray

LKA Locks Keyed Alike

WMT Wire Management Tray

Finishes: Natural Cherry, Light Cherry, Medium Cherry, Dark Cherry, Medium Walnut, Dark Walnut, Natural Maple and Light Maple, Pulls: Brushed Nickel or Black

PRODUCT

IMAGE

NOTE: The above example is shown for illustration purposes only and may not include all elements required for technical acceptance. This representative image excludes information to prevent communication of non-proprietary information. This document is demonstrating example of acceptable highlighting of a catalog sheet.

Example – Compliance Documentation – Catalog Sheet, Cont’d.: (Example of what the vendor shall provide)

ITEM

NUMBER

Single Pedestal Returns

Dimensions Model Number

60 x 24 x 29 RL6024

Partial modesty

24” F/F

48 x 24 x 29 RL4824

Partial modesty

24” F/F

42 x 24 x 29 RL4224

Partial modesty

24” F/F

Standard Features:

(2) Grommets Drawer divider for each box drawer

Locks keyed randomly

Options:

LKA Locks Keyed Alike

WMT Wire Management Tray

Finishes: Natural Cherry, Light Cherry, Medium Cherry, Dark Cherry, Medium Walnut, Dark Walnut, Natural Maple and Light Maple, Pulls: Brushed Nickel or Black information to prevent communication of non-proprietary information. This document is demonstrating example of acceptable highlighting of a catalog sheet.

Example – Compliance Documentation – Components List: (Example of what the vendor shall provide)

ITEM

NUMBER

Item Mfg Product Line Model

Number Qty Description Cost Total Cost

XYZ

Furniture

Maker

Awesome Contemporary Casegoods DS7236 1

72"W x 36"D Single Pedestal Desk $500 $500

30" Box/ Box/ File

Full height modesty panel

2 *Finishes: CD1621 1 Center Drawer $50 $50

*Veneer: Medium Cherry PT1409 1 Pencil Tray $15 $15

4 *Pulls: Brushed Nickel LKA Locks Keyed Alike $30 $30 5 WMT 2 Wire Management Tray $10 $20

XYZ

Furniture

Maker

Awesome Contemporary Casegoods RL4224 1

42"W x 24"D Single Pedestal Return $425 $425

24" File/File

Partial height modesty panel

7 *Finishes: LKA Locks Keyed Alike $30 $30

*Veneer: Medium Cherry WMT 2 Wire Management Tray $10 $20

*Pulls: Brushed Nickel Total $1,070 all elements required for a technically acceptance. This representative image excludes

Construction and Quality Requirements Documentation

Purpose:

Provide published documentation that identifies and confirms the required construction and technical specifications that are included in a manufacturer’s quoted price.

What FID Items Require Construction and Quality Compliance Documentation?

All items listed in FID section require manufacturer’s documentation to confirm the construction and technical specifications of the item are provided.

Ancillary items are excluded, such as:

Industrial shelving, work benches and mail room equipment Appliances Keyboard Platforms Waste / Recycling Containers Visual Communication Products

What Information Should Be Included for Compliance Documentation?

Verifiable documentation should be provided and is a manufacturer’s product information as published on the manufacturer’s website and/or in printed media customarily accessible by the A/E design industry.

Construction and quality compliance information includes, but is not limited to:

specification guides/sheets engineering specifications product pricing pages and cut sheets brochures which provide all information necessary to verify the construction details Construction quality and technical specifications of furniture components as required in the FID’s compliance section for the items described in FID description sections.

It is acknowledged the manufacturer’s proprietary technical documentation, such as engineering specifications, may not be formatted in the same manner or be customarily accessible by the A/E design industry. If proprietary documentation is submitted to address FID’s compliance section, the manufacturer should identify it as such. All response documentation, proprietary or non-proprietary, presented to confirm FID requirements within a submittal is treated as confidential.

Non-verifiable documentation cannot be accepted.

Checklist – For Construction and Quality Compliance Documentation:

Annotated Item Number(s) Manufacturer’s product information as described above with quoted model numbers and features annotated and/or highlighted.

Annotation Notes and/or Highlights shall identify required number of technical specifications and construction for the item number quoted Bookmark or key annotations / notes specific to an item number, if multiple items are referenced

Tips to Avoid Common Mistakes:

To reduce the size of the submittal and streamline documentation, a vendor may provide one annotated document that satisfies the requirement for specific FID items numbers with common construction and specifications. The document should have notes and/or annotations to indicate all applicable item numbers.

Do not copy the FID construction and quality…