Combined Synopsis - RFQ - W912DY26QA083 - MCAS Beaufort - Bldg. 1247.pdf

MCAS Beaufort - Bldg. 1247 Bicycle Lockers

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO Subpart 12.2 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of RFO Part 12.201-1 Simplified Acquisition Procedures.

The requirement is to procure bicycle lockers that will be used in a government facility. The combined synopsis/solicitation/Request For Quote (RFQ) number is W912DY-26-Q-A083. This number shall be referenced by contractors in their quotes and related correspondence. This RFQ is full and open competition. The NAICS code is 337126. Contractors must be registered in the System of Award Management (SAM) with no exclusions in order to be considered for award.

The website for SAM is: https://www.sam.gov/portal/public/SAM/.

Contractor is required to sign this document and return 1 copy to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified.

Signature of offeror/contractor:

Name and Title of Signer:

Quotes must be sent to Contract Specialist, Fantasha McNair – Fantasha.Mcnair@usace.army.mil. No later than 15 June 2026 - 10:00 AM, Central Standard Time.

Please submit questions NLT, 21 May 2026 - 10:00AM, Central Standard Time.

The contract will be a Firm Fixed Price (FFP) with the CLIN structure as reflected below.

CONTRACT LINE ITEMS:

***Please submit quotes valid for 120 days*** Freight On Board (FOB): Destination Furniture Installation Start Date (FISD): 04 January 2027 Furniture Installation Completion Date (FICD): 15 January 2027 Furniture Installation Location: MCAS Beaufort, South Carolina

Item No Supplies Services Quantity Unit Unit Price Amount

0001 Furnishings: MCAS Beaufort - Bldg. 1247 1 Unit

Item No Supplies Services Quantity Unit Unit Price Amount

0002 Storage: MCAS Beaufort - Bldg. 1247 6 Months

The following attachments are included in this RFQ:

(1) Attachment 1, Line-Item Pricing Spreadsheet (Excel Format) - To be completed by contractor and returned to the Government POC listed above.

(2) Attachment 2 - Furniture Item Description (FID)

(3) Attachment 3 - Statement of Work (SOW)

(4) Attachment 4 – Contractor Performance Evaluation Form

(5) Attachment 5 – Accident Prevention Plan (APP) Worksheet

(6) Attachment 6 – Order Completion Statement Form

(7) Attachment 7, Technical Document Checklist - To be completed by contractor and returned to the Government POC listed.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The successful contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price. The following factors shall be used to evaluate offers:

(1) Price;

(2) Past Performance;

(3) Technical capability of the item(s) offered to meet the Government requirement;

(4) Schedule

Amendments to this RFQ will be provided in the same manner as the initial RFQ, which is by public notice on https://sam.gov/.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 effective 22 April 2024. Full text versions of clauses can be found at https://www.acquisition.gov/. The following provisions and clauses apply to this acquisition.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-2 Certificate of Independent Price Determination APR 1985 52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions on Subcontractor Sales To The Government OCT 1995

(Jun 2020) -- Alternate I

52.203-11 Certification and Disclosure Regarding Payments To SEP 2007 Influence Certain Federal Transactions

52.203-12 Limitation On Payments To Influence Certain Federal Transactions JUN 2020 52.203-18 Prohibition on Contracting With Entities That Require Certain JAN 2017

Internal Confidentiality Agreements or Statements--Representation 52.204-7 System for Award Management FEB 2026 52.204-13 System for Award Management Maintenance FEB 2026 52.204-19 Incorporation by Reference of Representations and Certifications. DEC 2014 52.209-6 Protecting the Government's Interest When Subcontracting with FEB 2026

Contractors Debarred, Suspended, or Proposed for Debarment

52.212-1 Instructions to Offerors--Commercial Items FEB 2026 52.212-1 (Dev) Instructions to Offerors - Commercial Items. FEB 2026

(DEVIATION 2018-O0018)

52.212-4 Contract Terms and Conditions—Commercial Products and FEB 2026 Commercial Services

52.217-4 Evaluation of Options Exercised at the Time of Contract Award FEB 2026 52.217-5 52.222-90

Evaluation of Options Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

FEB 2026

APR 2026

52.229-6 Taxes-Foreign Fixed-Price Contract FEB 2013 52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014 52.229-3 Federal, State and Local Taxes FEB 2013 52.232-1 Payments APR 1984 52.232-17 Interest MAY 2014 52.232-18 Available Funds APR 1984 52.232-23 Assignment of Claims MAY 2014 52.232-39 Unenforceability JUN 2013 52.233-1 Disputes FEB 2026 52.242-13 Bankruptcy JUL1995 52.243-1 Changes—Fixed Price FEB 2026 52.244-6 Subcontracts for Commercial Products and Commercial Services FEB 2026 52.246-15 Certificate of Conformance APR 1984 52.246-16 Responsibility for Supplies APR 1984 52.253-1 Computer Generated Forms FEB 2026 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7002 Requirements to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident OCT 2016

Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support MAY 2016 252.209-7004 Subcontracting with Firms that are owned or controlled by the MAY 2019

252.211-7003 Government of a Country that is a State Sponsor of Terrorism Item Unique Identification and Valuation MAR 2016

252.223-7006

252.225-7001

Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous SEP 2014 Materials Buy American and Balance of Payment Program—Basic DEC 2017

252.225-7002 Qualifying Country Sources as Subcontractors Preference DEC 2017 252.225-7012 For Certain Domestic Commodities DEC 2017 252.225-7021 Trade Agreements—Basic SEP 2019 252.225-7036

252.225-7048

Buy American—Free Trade Agreements—Balance of Payments DEC 2017 Program—Basic Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payments Requests and Receiving Reports DEC 2018 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.247-7022 Representation of Extent of Transportation by Sea JUN 2019 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (FEB 2026)

(a) (1) The Offeror certifies, to the best of its knowledge and belief, that—

(i) The Offeror and/or any of its Principals–

(A) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have ( ) have not ( ), within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209-7, if included in this solicitation);

(C) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) Have ( ), have not ( ), within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds the threshold at 9.104-5(a)(2) for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. § 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. § 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. § 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has ( ) has not ( ), within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) "Principal," for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity

(e.g., general manager; plant manager; head of a division or business segment; and similar positions).

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror’s responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2026)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision

252.225-7000 BUY AMERICAN—BALANCE OF PAYMENTS PROGRAM CERTIFICATE—

BASIC (FEB 2024)

(a) Definitions. “Commercially available off-the-shelf (COTS) item,” “component,” “critical component,” “critical item,” “domestic end product,” “foreign end product,” “qualifying country,” “qualifying country end product,” and “United States,” as used in this provision, have the meanings given in the 252.225-7001, Buy American and Balance of Payments Program— Basic clause of this solicitation.

(b) Evaluation. The Government—

(1) Will evaluate offers in accordance with the policies and procedures of Part 225 of the Defense Federal Acquisition Regulation Supplement; and

(2) Will evaluate offers of qualifying country end products without regard to the restrictions of the Buy American statute or the Balance of Payments Program.

(c) Certifications and identification of country of origin.

(1) For all line items subject to the Buy American and Balance of Payments Program—Basic clause of this solicitation, the Offeror certifies that—

(i) Each end product, except those listed in paragraphs (c)(2) or (3) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c)(4) of this provision contains a critical component or a critical item; and

(ii) For end products other than COTS items, components of unknown origin are considered to have been mined, produced, or manufactured outside the United States or a qualifying country.

For those end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select “no”.

(2) The Offeror certifies that the following end products are qualifying country end products:

(Country of Origin) (Line Item Number)

(3) The following end products are other foreign end products, including end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select “no”.

Line Item Number Country of Origin Exceeds 55% Domestic Content (yes/no)

(4) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component or a critical item (see Federal Acquisition Regulation 25.105).

Domestic end products containing a critical component or a critical item:

Line Item Number

List as necessary

Alternate I. As prescribed in 225.1101 (1) and (1)(ii), use the following provision, which adds “South Caucasus/Central and South Asian (SC/CASA) state” and “South Caucasus/Central and South Asian (SC/CASA) state end product” in paragraph (a), and replaces “qualifying country end products” in paragraphs (b)(2) and (c)(2) with “qualifying country end products or SC/CASA state end products”:

BUY AMERICAN—BALANCE OF PAYMENTS PROGRAM CERTIFICATE—ALTERNATE

I (FEB 2024)

(a) Definitions. “Commercially available off-the-shelf (COTS) item,” “component,” “critical component,” “critical item,”“domestic end product,” “foreign end product,” “qualifying country,” “qualifying country end product,” “South Caucasus/Central and South Asian (SC/CASA) state,” “South Caucasus/Central and South Asian (SC/CASA) state end product,” and “United States,” as used in this provision, have the meanings given in the 252.225-7001, Buy American and Balance of Payments Program—Alternate I clause of this solicitation.

(1) Will evaluate offers in accordance with the policies and procedures of part 225 of the Defense Federal Acquisition Regulation Supplement; and

(2) Will evaluate offers of qualifying country end products or SC/CASA state end products without regard to the restrictions of the Buy American statute or the Balance of Payments Program.

(c) Certifications and identification of country of origin.

(1) For all line items subject to the Buy American and Balance of Payments Program—Alternate I clause of this solicitation, the Offeror certifies that—

(i) Each end product, except those listed in paragraphs (c)(2) or (3) of this provision, is a domestic end product and that each domestic end product listed in paragraph ( c)(4) of this provision contains a critical component or a critical item; and

(ii) For end products other than COTS items, components of unknown origin are considered to have been mined, produced, or manufactured outside the United States or a qualifying country.

For those end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed

252.225-7020 TRADE AGREEMENTS CERTIFICATE—BASIC (NOV 2014)

(2) The Offeror certifies that the following end products are qualifying country end products or SC/CASA state end products:

(Line Item Number) (Country of Origin)

(3) The following end products are other foreign end products, including end products manufactured in the United States that do not qualify as domestic end products . For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed

Line Item Number Country of Origin Exceeds 55%

Domestic Content (yes/no)

(4) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component or a critical item (see Federal Acquisition Regulation 25.105).

Domestic end products containing a critical component or a critical item: Line Item Number

List as necessary

(a) Definitions. “Designated country end product,” “nondesignated country end product,” “qualifying country end product,” and “U.S.-made end product” as used in this provision have the meanings given in the Trade Agreements—Basic clause of this solicitation.

(1) Will evaluate offers in accordance with the policies and procedures of Part 225 of the Defense Federal Acquisition Regulation Supplement; and

(2) Will consider only offers of end products that are U.S.-made, qualifying country, or designated country end products unless—

(i) There are no offers of such end products;

(ii) The offers of such end products are insufficient to fulfill the Government’s requirements; or

(iii) A national interest waiver has been granted.

(c) Certification and identification of country of origin.

(1) For all line items subject to the Trade Agreements—Basic clause of this solicitation, the offeror certifies that each end product to be delivered under this contract, except those listed in paragraph (c)(2) of this provision, is a U.S.-made, qualifying country, or designated country end product.

(2) The following supplies are other nondesignated country end products:

Alternate I. As prescribed in 225.1101 (5) and (5)(ii), use the following provision, which uses different paragraphs (a), (b)(2), and (c) than the basic provision:

TRADE AGREEMENTS CERTIFICATE—ALTERNATE I (NOV 2014)

(ii) The following are other nondesignated country end products:

(a) Definitions. “Designated country end product,” “nondesignated country end product,” “qualifying country end product,” “South Caucasus/Central and South Asian (SC/CASA) state,” “South Caucasus/Central and South Asian (SC/CASA) state end product,” and “U.S.-made end product,” as used in this provision, have the meanings given in the Trade Agreements—Alternate I clause of this solicitation.

(1) Will evaluate offers in accordance with the policies and procedures of part 225 of the Defense Federal Acquisition Regulation Supplement; and

(2) Will consider only offers of end products that are U.S.-made, qualifying country, SC/CASA state, or designated country end products unless—

(i) There are no offers of such end products;

(ii) The offers of such end products are insufficient to fulfill the Government’s requirements; or

(iii) A national interest waiver has been granted.

(c) Certification and identification of country of origin.

(1) For all line items subject to the Trade Agreement—Alternate I clause of this solicitation, the offeror certifies that each end product to be delivered under this contract, except those listed in paragraph (c)(2)(ii) of this provision, is a U.S.-made, qualifying country, SC/CASA state, or designated country end product.

(2)(i) The following supplies are SC/CASA state end products:

ATTACHMENT #1

Attachment 1 - MCAS Beaufort - Building 1247, Casegoods

When completing this form, do not delete or alter any columns or workbook tabs.

Nominal Dimensions For Information Only

Provide dimensions in

Inches

HNC Unit Cost

HNC Total Cost

Qty

FID

Para.

FID Item Code / Description

Vendor Quoted

Product Line

Quoted

Model Quoted

W D H 1 15 2.1 EF10: Bike Locker $0.00

Furniture Subtotals: HNC Cost: $0.00

Installation & Shipping:

Shipping (CONUS)

Tariffs

Installation - Includes new and existing items, if applicable, in accordance with SOW

GRAND TOTAL:

$0.00

Do not alter any formulas in shaded cells

Attachment 2 MCAS Beaufort – Building 1247, Bike Lockers

Attachment 2 Page 1 of 4

Furniture Item Descriptions (FID)

Housing Furnishings Program

Attachment 2 Page 2 of 4

TABLE OF CONTENTS PAGE NO.

1.0 GENERAL

1.1 Cut Sheets

2.0 RECREATIONAL & EXTERIOR FURNITURE

2.1 EF10: Bike Locker

Attachment 2 Page 3 of 4

1.0 GENERAL

1.1 Cut Sheets

Cut sheets are required for all items in this RFQ. A blanket statement that FID requirements are met shall be unacceptable. Cut sheets shall conform to the following requirements to be considered acceptable for this RFQ:

a. Shall be legible with highlighted model numbers, dimensions, warranty information, and all salient features required.

b. Cut sheets which have more than one model, size, type, or which show statement of line options shall be clearly marked or highlighted to show the model, size, type, and all salient features proposed.

c. Shall clearly state all required features that have been provided. List all the features if printed literature is not available. The features shall be listed on the cut sheet with the name, phone number, and company of the person who is providing the information.

d. Shall clearly state FID item number, name brand, and model numbers for all items quoted.

e. Shall include line drawings or images that address all required features.

f. Shall include color photographs of all fabric selections being submitted for approval.

Include fabric content, flame resistance, warranty, and testing.

g. Shall be provided in 1-3 searchable PDF documents or other type of searchable documents. PDFs created using scanned documents shall use text recognition, e.g., OCR, to ensure search functions are enabled.

h. Shall be assembled and labeled in numerical order based on the FID section number.

i. Label each PDF file with the pages contained within, e.g., Vendor’s cutsheets pgs. 1-

10, Vendor’s cutsheets pgs. 11-25, etc.

j. Products shall be manufactured in a TAA compliant country, where applicable.

2.0 RECREATIONAL & EXTERIOR FURNITURE

2.1 EF10: Bike Locker

a. Shall be minimum 32”W x 75”D x 45”H.

b. Shall be freestanding, 2 bike unit.

c. Shall have a diagonal divider with a door at each end.

d. Unit shall be constructed of minimum 18 gauge steel.

e. Doors shall have the following properties:

i. Perforations or louvers for ventilation

ii. Pop out T-handle with 3 master keys per lock

iii. Internal locking bar system

iv. Minimum of 3 hinges or continuous piano hinge

v. Number plate

f. Locker shall anchor in all four corners through base flanges using anchors appropriate

Attachment 2 Page 4 of 4 for concrete.

g. Finish shall be powder coated black.

h. Shall provide minimum 1 year warranty.

END OF FID

Attachment 3

Attachment 3 Page 1 of 15

Statement of Work (SOW)

Installation of Casegoods

Housing Furnishings Program

Attachment 3 Page 2 of 15

TABLE OF CONTENTS PAGE NO.

1.0 GENERAL

2.0 DELIVERY

3.0 RECEIVE AND UNLOAD

4.0 PLACE AND INSTALL

5.0 ASSEMBLY

6.0 PROTECTION OF PROPERTY

7.0 PRODUCT DOCUMENTATION

8.0 CLEANUP

9.0 EXCESS ITEMS

10.0 SAFETY

11.0 AT-OPSEC

TABLE 1: Project Information

Attachment 3 Page 3 of 15

1.0 GENERAL

1.1 The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to (1) coordinate delivery; (2) load and unload; (3) place/install in designated rooms; (4) assemble items as required; (5) secure and store, as designated and; (6) properly dispose of all associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e., electrical power including, but not limited to, voltage, hertz, amperage and outlets, at each building.

1.3 The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4 The Contractor shall provide a digital color board of all furniture, finishes, and fabrics to the TR for reference, prior to manufacturing.

2.0 DELIVERY

DELIVERY TYPES:

Staged Delivery – This type of delivery is selected for occupied buildings whereby the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each workday. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

Non-Staged Delivery – This type of delivery is selected typically for empty buildings whereby the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

2.1 The Contractor shall contact the TR at least 15 working days prior to shipping to ensure that the building is ready. The Contractor shall coordinate item delivery from all sub-contractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall also ensure they fully understand all security regulations for the installation and have started any required procedures so as to minimize the impact on the installation personnel.

Attachment 3 Page 4 of 15

2.2 In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall immediately notify the Contracting Officer and Project Manager for further direction.

2.3 The Contractor shall provide the TR with a minimum of 48-hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to:

furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the

Delivery Order (DD Form 1155) for the items being delivered in order to gain entry to the facility.

2.5 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Shipping Label shall read as specified in Table 1 of this document.

2.7 Items shall be labeled with the building number(s) provided in Contract Line Item

(CLIN) 0001, unless otherwise noted in this paragraph.

3.0 RECEIVE AND UNLOAD

3.1 Contractor shall start assembling and installing items in rooms upon delivery between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

3.2 If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the workday, the contractor will transport those items to a location designated by the TR for storage until the next workday. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

3.3 The Contractor shall verify and inspect all items. Any deficiencies

(damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

3.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR on a daily basis.

Attachment 3 Page 5 of 15

3.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

3.6 Additional items identified in Table 1 shall be picked up from location specified in

Table 1, on the date and time specified by the TR, and installed. If these items have been picked up, but not installed, they must be handled in accordance with paragraph 3.2. above. If no items are identified in Table 1, then there are no items in storage that must be installed under this contract.

3.7 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from the location specified by the TR and install in accordance with this Statement of Work.

4.0 PLACE AND INSTALL

4.1 Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

Items shall be placed in the rooms in accordance with the drawings attached to this Statement of Work. If no drawings are provided herein, the furniture shall be placed as directed by the TR. Information about the building may be found in Table 1.

4.2 The Contractor shall complete installation of furnishings under this Statement of

Work in the time period specified in Table 1.

4.3 The contractor shall clean and polish all items that have been installed.

4.4 The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract as well as ensure they are in working order.

4.5 The Contractor shall remove all protective coverings off of electronics such as protective film on the microwaves, TVs, and lamp shades, etc.

4.6 The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

4.7 The Contractor shall ensure that items which require batteries have been provided with new alkaline batteries, and that they are working properly.

4.8 If recreational equipment is provided in this procurement, the Contractor shall install the recreational equipment. In addition, the Contractor shall be responsible for providing equipment, material, and expertise needed to place, assemble, and level pool tables, soccer tables, table tennis, and dart boards as identified in the contract.

Attachment 3 Page 6 of 15

4.9 If electric appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the ice machines, refrigerators, electric ranges, microwaves, clothes washers, and electric dryers as identified in the contract. The contractor shall provide power cords for all electrical items, which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and/or other accessories required to have a fully functioning unit. Vendor is not responsible for connecting gas appliances to the gas supply.

4.10 If artwork is provided in this procurement, the Contractor shall install the artwork.

In addition, the Contractor shall be responsible for providing equipment and material needed to install artwork in TV rooms, dayrooms, game rooms, etc. of each building as identified in the contract. The TR will provide locations for placement of artwork. Mount artwork at standing eye-level height of 5’-6” on center above finished floor or at seated eye-level height of 4’-4” on center above finished floor, per direction from TR.

4.11 If floor cleaning equipment is provided in this procurement, the Contractor shall uncrate, assemble, and provide all materials and equipment necessary to ensure the buffer, shampooers, and vacuum cleaners are in operational condition, and locate equipment within the building per direction from the TR.

4.12 The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in Table 1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

4.13 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from the location specified by the TR and install in accordance with this Statement of Work.

5.0 ASSEMBLY

5.1 The Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

5.2 All furniture, equipment and accessories shall be level, plumb, square, and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

5.3 The Contractor shall inspect to ensure that the furniture is free of surface dirt and defects, that the installation is complete, and the furniture is ready to use.

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5.4 If required, the Contractor shall reverse doors and handles on the refrigerators in sleeping rooms.

6.0 PROTECTION OF PROPERTY

6.1 The Contractor shall perform an inspection of the buildings and grounds with the TR prior to starting work. The Contractor shall protect all items from damage during both removal and installation. The Contractor shall take precaution against damage to the building, grounds, and other furnishings. The Contractor shall perform a final inspection of the buildings and grounds after completing work. A corrective action plan shall be provided by the Contractor that details type, source, and schedule of repairs.

6.2 The Contractor shall repair or replace any items, building components, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work. All repairs beyond simple surface cleaning require concurrence of the TR before the Contractor or anyone other than the facility construction contractor (or its subcontractors) may perform any significant repair work. Use of the facility construction contractor (or appropriate subcontractor) is required for all significant repairs so that the building warranty is maintained.

6.3 The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the TR upon completion of work.

6.4 Material-handling equipment shall have rubber wheels.

7.0 PRODUCT DOCUMENTATION

7.1 The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation.

7.2 The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings and turn them over to the TR.

8.0 CLEANUP

8.1 The Contractor will be responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance of the furniture (Technical Representative

Attachment 3 Page 8 of 15 signing acceptance on Delivery Order/contract), from the contractor will not occur until all trash connected with the furniture installation is removed from the site.

8.2 Recyclable cardboard products shall be disposed of in accordance with Table 1.

8.3 Packing materials will not be stored in the buildings for any period exceeding 24 hours.

8.4 Personal trash (food wrappers, drinks, etc.) shall be removed from the site on a daily basis by the contractor.

9.0 EXCESS ITEMS

9.1 Once equipment is installed as shown on the furniture layout, the Contractor shall coordinate with the TR as to where any excess items are to be stored. Contractor will be responsible for delivery of excess items to storage area designated by TR.

10.0 SAFETY

10.1 Safety Compliance Requirements. Contractor shall comply with FAR 52.236-13 Accident Prevention and execute all work in accordance with (IAW) the latest version of Safety Manual EM 385-1-1 per base contract.

10.2 Site Visit Accident Prevention Plan (SVAPP). A SVAPP is required if an APP with a site/survey activity hazard analysis (AHA) has not been provided and accepted by the furnishings program CEHNC KO in coordination with (ICW) CEHNC Safety and Occupational Health Office (SOHO). The SVAPP is intended and necessary for any site visit not covered by an APP and these site visits shall be for visual inspection/observation or office type work only. If work must be performed (i.e., metering, work on energized equipment), an Accident Prevention Plan (APP) must be submitted and accepted.

10.3 Accident Prevention Plan. The APP shall follow the minimum requirements of EM

385-1-1 Chapter 2-7 and this PWS. Follow the mandatory ENG Form 6293 (Accident Prevention Plan Worksheet). The APP must be submitted and accepted by the CEHNC KO ICW CEHNC SOHO prior to starting any work at the site. The contractor is responsible for preparing an APP per EM 385-1-1 for all work that goes beyond the scope of a site. The completed APP shall be submitted to the KO Furnishings Invoice box at least thirty (30) business days prior to field work performance. Field work shall not take place until the APP has been submitted, reviewed, and accepted by the CEHNC Safety Office.

10.4 Contractor shall verify with the controlling installation, the applicability, and requirements for emergency procedures, permit required work procedures, and

Attachment 3 Page 9 of 15 hazardous environments and waste disposal. These findings shall be incorporated into the APP.

10.5 Activity Hazard Analysis (AHA). All AHAs shall be written in accordance with section 6 in each applicable chapter in EM 385-1-1. The identification and proof of qualification for competent/qualified persons (e.g., Confined Space, Electrician, Crane Operator, etc.) and proof of qualification shall be included IAW EM 385-1-1 Chapter 2-6. d(4)(g). Define the steps to be performed for the activity/task/DFOW and the work sequences (for example, site conditions, materials, personnel) needed. Job steps should be detailed so that the reader clearly understands how that job will be accomplished (for example, how the part will be installed or removed, anticipated voltages, quantities of chemicals utilized, equipment utilized to accomplish the task, heights being accessed).

10.6 Site-Specific Addendum (SSA). SSAs are required for each site if work will be conducted on two or more distinct sites. The SSAs shall be submitted to the KO Furnishings invoice box for review and acceptance by the CEHNC Safety Office prior to work starting. Each SSA shall contain detailed site-specific information only applicable to a specific location. It shall be attached to the APP as an appendix and be readily available on the jobsite.

10.7 Safety document resubmittal shall include the original local SOHO comments with detailed responses (Form 7 or 4025) and highlight all changes.

10.8 Any Proposals, Change Orders, and Contract Modifications shall be verified that they are covered under the current accepted APP. If the pending work effort is NOT covered under the initial task order APP, the contractor shall submit, for government review and acceptance, an addendum to the APP.

10.9 Notifications and Reports. All accidents and near misses will be reported in accordance with EM 385-1-1 Table 2-1. Most current version of the ENG Form 3394 Aug 2021 shall be used for all reporting measures. Failure to comply with these requirements will be reflected on CPARS (If applicable).

10.10 Monthly Exposure Hours Report. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractors. Hours associated with administrative activities such as payroll, human resource, service order managers/technicians, etc., are not counted. Exposure hours shall be submitted to HNC Contracting Office (CT). The data must be posted/submitted not later than 10 calendar days after the end of each month. Exposure data consists of man-hours expended in direct performance of the work performed on the jobsite. The monthly submission shall be broken down by Contract and identify exposure hours for each Contract. If no hours are worked on the project/task, a report showing zero (0) is required. Contractors should report

Attachment 3 Page 10 of 15 monthly exposure hours by using the Excel Exposure Hour Report via email to *either contract specialist or PgM.

10.11 Prime Contractor Corporate Safety Official / Corporate Official (CSO/CO). This contract requires a minimum of one Corporate Safety Official / Corporate Official to manage and oversee the implementation of the Prime Contractor’s Safety Program. The CSO or CO shall conduct roles and responsibilities listed in EM 385-1-1 (2024) Chapter 2-4. f.

10.12 Site Safety and Health Officer (SSHO). No work shall be conducted at the site of the work until an SSHO (L2 / L3) is present as described and EM 385-1-1 (2024) Chapter 2-8. b. L2s are required for this project that include work that includes LOTO (208V or above), Fall Protection, Confined Space, Use of LHE, Scaffolding, or any other higher hazard activity. L3 is acceptable for any phases of work outside of what is listed above to include office work, providing furniture/equipment support, the receiving and unloading of materials/furniture, or any other low hazard activities. L2/L3 are only permitted on projects with a residual risk of low or medium.

10.13 The SSHO on site must be employed by the prime contractor unless otherwise approved by the KO/COR ICW CEHNC SOHO. If a subcontractor employee is allowed, SSHOs must work under direction of the prime contractors CSO or CO equivalent (CSO or CO does not need to be onsite) from the Prime Contractor.

The APP shall include discussion as to how the CSO or CO will ensure the L2 and/or L3 is/are implementing the requirements of the prime contractor’s safety program, EM 385-1-1, OSHA, consensus standards, any additional local laws and regulations, and all accepted safety plans. This shall include but is not limited to the review of site documentation, site audits, training, meetings, and accident reports.

10.14 After Hours Work/Multiple Shifts. Planned after hours work or multiple shifts like dual shifts or scheduled work designed to not impact the customer is considered normal shift operations and shall still ensure that an SSHO, as required by scope of work, is on-site while work is being performed.

10.15 Multiple sites / Locations outside of 45 minutes: shall still ensure that an L2 is on the main site while work is being performed but would additionally need an L3 or L2 (depending on scope of work) for each location, however processes and procedures must be identified in the APP how communication and reporting will be established between the L3 and L2 for these evolutions.

11.0 AT-OPSEC

11.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the

Attachment 3 Page 11 of 15 prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

11.2 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See

Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

11.3 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all…