hudson Opportunity__Bid_8077_Electrical_Svc_-Set-Aside_2026-09-11_115100.pdf

DSON COUN

NEW IERSE

DIVISION OF PURCHASING

JOHN INAGAKI, QPА

Acting Purchasing Agent

COUNTY OF HUDSON, NEW JERSEY

Administration Annex

567 Pavonia Avenue, 3rd Floor

Jersey City, NJ 07087

NOTICE TO BIDDERS

BID NO. 8077

Phone Number: (201)-795-6280

Email: questions.purchasing@hcnj.us

Notice is hereby given that sealed bids will be received by the County of Hudson, State of New Jersey at the Hudson

County Division of Purchasing, 567 Pavonia Avenue, 3rd Floor, Jersey City, New Jersey 07306 on September 29, 2026 by 10:30 a.m. prevailing time, and at that time and place publicly opened and read the following:

ELECTRICAL SERVICE AND CAPITAL IMPROVEMENTS FOR VARIOUS HUDSON COUNTY

DEPARTMENTS (SET-ASIDE BID)

Please note that this is designed as a "Set-Aside Contract" and the County intends to award this bid pursuant to N.J.S.A.

40A:11-41, et. Seq. & Ordinance No. 243-4-2016, a copy of which is available on www.hudsoncountynj.org/about-omwbe/. The following groups checked below are able to bid on this project:

Qualified Women's Business Enterprise

✗ Qualified Small Business Enterprise

Qualified Minority Business Enterprise

Qualified Veteran Business Enterprise

Any bids received by a person or entity not indicated above will be rejected by the County of Hudson as not being responsive to the bid.

Specifications and bid forms must be obtained online at www.hudsoncountynjprocure.org. Interested vendors must register and download the bid from the portal. Bids shall be submitted on the forms provided and shall be in accordance with the specifications contained in the specifications and other bidding documents. There is no cost to register on the portal or to download the specifications.

Questions must be submitted in writing via EMAIL only no later than September 16, 2026 by 3:00 p.m, to

John Inagaki, Acting Purchasing Agent at QUESTIONS.PURCHASING@HCNJ.US. No further questions will be accepted after this time. Any bid addenda (which includes the answers to all questions) will be issued on the County

Purchasing portal and advertised as required by N.J.S.A. 40A:11-23(c)(1) by 4:00p.m. on September 21, 2026. All interested bidders should check the website from now through the bid opening. Vendors who have downloaded the bid will automatically be notified that an addendum has been issued. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement. Failure to include the Acknowledgement of an Addenda if issued will be cause for the bid to automatically be deemed non-responsive.

Bids may be submitted by hand delivery or courier service, including, but not limited to, UPS, Federal Express, DHL or U.S. Express Mail. The bids must arrive prior to the scheduled bid opening time/deadline. VENDOR

BEARS FULL RESPONSIBILITY FOR THE TIMELY DELIVERY OF YOUR BID AT THE BID OPENING

TIME.

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.

and all other requirements set forth in the General Conditions and Instructions to Bidders. Bidders are required to use the statement forms contained in the General Conditions and Instructions to Bidders.

The County of Hudson reserves the right to reject any or all bids, to waive any informalities or to accept a bid which, in its judgment, best serves the interest of the County as provided by law. No bids may be withdrawn for a period of sixty (60) days after the date and time set for the opening of the bids.

By: John Inagaki, Acting Purchasing Agent

For: Cheryl G. Fuller, Director Dept. of Finance & Administration

Adv. 9/11/26

TABLE OF CONTENTS

I. GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS 5-13

П. ТECHNICAL SPECIFICATIONS 27

I. ВID PRICE CALCULATION FORMS

IV. FAIR AND OPEN COUNTY FORMS

26-89

IMPORTANT NOTE:

PLEASE RETURN ALL ORIGINAL DOCUMENTS WITH BID.

DO NOT ALTER OR MAKE ANY ADDITIONS TO THE BID SPECIFICATIONS. IF ANY CHANGES

ARE MADE THE BID WILL AUTOMATICALLY BE DEEMED NON-RESPONSIVE.

PROPOSAL CHECKLIST: ATTENTION ALL BIDDERS:

The following is a checklist which has been compiled to assist you in successfully completing your bid submission. All items identified below are to be included with your bid, unless otherwise noted. Specifically bold faced items with an asterisk are mandatory and must be submitted, fully completed, with the bid. Failure to do so will automatically deem your bid non-responsive. Certain items in the list are statutorily required to be submitted prior to award. Those items will indicate that next to them.. Non-bolded items without additional direction next to them are requested to be submitted with the bid but must be submitted after notification of award but prior to the execution of the Contract. Please check off and initial each item as it is read and/or completed:

Page 13 Bid Bond or Deposit (Required) See N.J.S.A. 40A:11-21

Page 14 Consent of Surety (Required) See N.J.S.A. 40A:11-22

Page 14 Performance Bond (Required of successful bidder-to be provided after award)

Page 15 Public Works Contractor Registration/Subject to Prevailing Wage/ Certified Payrolls (REQUIRED)

Page 16 Proof of New Jersey Business Registration Certificate

Page 18 Anticipated Employment List

Page 24 Bid Proposal Form

Page 28 Bid Price Calculation Form

Page 30 Non-Collusion Affidavit Form (This must be notarized)

Page 31 Statement of Ownership Disclosure

Page 32 Vendor's Acknowledgment Form

Page 33 Vendor's Lobbyist/Consultant Disclosure Statement Form

Page 40 Form W-9 Department of Treasury Internal Revenue Service

Page 46 County Ordinances 429-7-2025 & 364-6-2014

Page 61 Affirmative Action Compliance

Page 66 Investment Activities In Iran Certification (prior to award)

Page 68 Acknowledgment of Receipt of Changes to Bid Documents (Required if there is an Addenda)

Page 69 Certification of Non-Involvement in Prohibited Activities In Russia or Belarus (prior to award)

Page 71 Federal Forms- Certification of Non-Debarment, Lobbyist Disclosure Form, Federal Addendum

Page 89 Set-Aside Program Certification Form

Bidder Name:

Authorized Representative Signature:

Print Name and Title:

Date:

Contract Information Sheet

This form is to provide information to the County if a Contract is awarded to your company. This is the information that will be used for the Contract to be sent. Please ensure this form is included with your bid.

Individual Contract should be Emailed to:

Title of Individual Contract will be emailed to:

Email Address of Contact:

Phone Number of Contact:

Certification Information (for informational purposes only)

If the Vendor is Certified as any of the following by the State of New Jersey or Port Authority please provide said certification if possible. The certification is not a requirement nor will having a certification give any preference.

This is just for County informational purposes.

Small Business Enterprise;

Minority/Woman Owned Business Enterprise;

Veteran/Disabled Veteran Owned Business Enterprise;

Lesbian, Gay, Bisexual, Transgender, Queer, Questioning+ Owned Business Enterprise; and

Socially and Economically Disadvantaged Business Enterprise

If the Vendor is Certified by any other entity the County would be interested in that information as well.

GENERAL CONDITIONS AND INSTRUCTIONS TO BDDERS

I. GENERAL INFORMATION

1. It is the purpose of these General Conditions and Instructions to establish an understanding of the intent of the County of Hudson to procure the following goods or services:

ELECTRICAL SERVICE AND CAPITAL IMPROVEMENTS FOR VARIOUS HUDSON COUNTY

DEPARTMENTS (SET-ASIDE BID)

FOR THE CONTRACT PERIOD:

Begin: Notice to Proceed Through: Two (2) Years

2. Bidders shall be responsible to carefully examine the specifications enclosed herewith as well as the conditions of the bid. Failure to comply with any section of this invitation/notice may been deemed just cause for rejection of the bid as being non responsive.

3. Bidders may submit written questions by email to the Hudson County Purchasing Agent at questions.purchasing@hcnj.us. The Hudson County Purchasing Agent will respond to all questions that are submitted by the deadline. All questions about the meaning or intent of this Bid and all interpretations and clarifications will be responded to by Addenda, by email, to all parties recorded as having received the Bid.

Only comments and questions responded to by formal written Addenda will be binding. Oral interpretations, statements, or clarifications are without legal effect.

4. Plans and specifications must be acquired and downloaded at the Hudson County Purchasing Portal at www.hudsoncountynjprocure.org. All addenda, clarifications, etc. will be posted only on the Purchasing

Portal. All addenda will be advertised as required by the Local Public Contracts Law. It is prudent that all vendors check the Purchasing Portal for the issuance of any addenda or clarifications.

5.

6.

7.

Sealed bids will be received in accordance with public advertisement as required by law, a copy of said notice being attached hereto and made a part of these specifications. The sealed bids will be received at the location and on the date and time stated in the Notice to Bidders, and at that time opened and publicly read aloud. No Bids will be accepted beyond the time specified. No exceptions will be made. Though bids may be received by hand delivery, U.S. Express Mail, or other courier services, the County takes no responsibility for the loss, non-delivery, late delivery or physical condition of the bids so sent. PLEASE DО

NOT SEND BIDS VIA USPS AS ALL ITEMS SENT VIA USPS ARE SENT TO A CENTRAL

LOCATION AND THEY DO NOT COME DIRECTLY TO THE PURCHASING DIVISION.

In the event that bids are postponed due to circumstances beyond our control, the new date will be within five (5) days of the postponement.

The County reserves the right to reject any and all bid proposals in accordance with the Local Public

Contracts Law.

8. The bidder shall fill in all blank spaces in the bid form using ink or computer and sign same in ink. Erasures or other changes in the bid must be explained or noted over the signature of the bidder. Bids containing any conditions, omissions, unexplained erasures or alterations, or any item not called for in the proposal, or irregularities of any kind, may be cause for rejections by the County.

9. Each bid proposal form must give the full business address, business phone, e-mail, the contact person of the bidder, and be signed by an authorized representative as follow:

a. Bids by partnerships must be signed in the partnership name by one of the members of the partnership or by an authorized representative followed by the signature and designation of the person signing.

b. Bids by corporations must be signed in the legal name of the corporation, followed by the name of the State in which incorporated and must contain the signature and designation of the president, secretary or other person authorized to bind the corporation in the matter.

c. Bids by sole-proprietorship shall be signed by the proprietor.

d. When requested, satisfactory evidence of the authority of the officer signing shall be furnished.

10. Conditional Bids shall not be accepted. In addition, by submitting a bid, vendor is accepting all of the terms and conditions contained within these specifications. The County will not accept any changes to the specifications as written.

11. Time to Award Contract: bids are to remain firm for a period of not less than sixty (60) days from the due date. Award or rejection of bids will be made within this period. If the County is unable to award within that time period, a written request will be made to all vendors to extend their bid for additional time.

12. Award of Bid: The County will award the bid to the entity or entities submitting the lowest responsive, responsible bid for the items as described in this document. In some instances, this may vary (i.e. a percentage off bid).

13. Challenge to Bid Specification: Any challenge to bid specifications must be made, no later than three (3) business days prior to the bid opening. All challenges must be made in writing and received in the office of the Purchasing Agent, 567 Pavonia Ave., 3rd Floor, Jersey City, NJ, no later than three (3) days prior to bid opening. Challenges may be sent via email, hand delivered, or through courier service.

14. Any bid may be withdrawn on written request received from a bidder prior to the time fixed for the bid opening. No right to withdraw a bid shall exist after the time specified for opening of bids has arrived, or for

(60) sixty days thereafter. The written request shall be signed by the bidder.

15. Comparison of Bids- Bidders must submit the bid in accordance to the unit listed on the pricing sheet.

This must also include all costs with include, but are not limited to, insurance, possible bonding required, shipping, or any other charges incidental to the work or delivery. The County will not pay extra for shipping/freight. Please take that into consideration when putting your bid together. The charge of shipping should be calculated into your bid.

16. Tax Exemption- Prices quotes in all bids shall include delivery (FOB: Hudson County) and exclusive of all

Federal, State, or local taxes for which the County is exempt.

17. Contract Period: the Contract period shall be for a period of two years.

18.

Service Contracts Only- Pursuant to N.J.S.A. 40A:11-15, the contract can also be extended for one two-year or two one-year extensions at the sole discretion of the County of Hudson.

N.J.S.A. 40A:11-15 Duration of Certain Contracts

a. The contract shall be awarded by resolution of the governing body upon a finding by the governing body that the services are being performed in an effective and efficient manner;

b. No such contract shall be extended so that it runs for more than a total of five consecutive years;

c. Any price change included as part of an extension shall be based upon the price of the original contract as cumulatively adjusted pursuant to any previous adjustment or extension and shall not exceed the change in the index rate for 12 months preceding the most recent quarterly calculation available at the time the contract is renewed; and d. The terms and conditions of the contract remain substantially the same."

**PLEASE READ AND TAKE NOTE OF THE FOLLOWING SECTIONS-Estimates Provided: The quantity of the hours and or items listed in the technical section of this document are just estimates based upon prior ordering history. These estimates, to the best of the County's knowledge, are accurate and concise. However, the County makes no no representation that these are the exact quantities required during the period of the contract. At no point will the County be required to order a minimum order of items.

Take note as to the length of the contract. The estimates are for the DURATION of the contract time frame.

19. **Ordering- The end user departments will be ordering items AS NEEDED, At no point will the County be required to order a minimum amount of items per purchase order. Please take this into consideration when putting your bid together. There is no specified schedule for when items will be ordered.

20. Change in pricing- During the Initial Term of the Contract, vendors will not be allowed any change in pricing of their bid submission under any circumstances. Vendor should take any possible inflation into consideration when putting together their bid pricing. For service contracts only- if the County choses to extend the contract for a one or two year period as allowed by N.J.S.A. 40A:11-15, any possible increase must adhere to the change in the index rate for the twelve months preceding the most recent quarterly calculation.

21. U.S. Manufactured Products- In accordance with N.J.S.A. 40A: 11-18, only products manufactured or farmed in the United States, wherever available, shall be used in connection with this contract, if applicable.

22. Substitutions- In order to establish standard of quality, the County may have in the detailed specifications, referred to certain products by brand name. This procedure is not to be construed as eliminating from consideration other products of equal or better quality by other manufacturers where fully suitable by design.

All substitution item(s) proposed by a bidder as "approved equal" shall be considered and evaluated by the

County, however the burden of proving to the County the equivalency of a product other than the product specified shall be assumed by the bidder. Should the bidder elect to prove such equality and to substitute, the bidder shall document his/her submittal which shall include but is not limited to, submitting on their letterhead, a full and detailed written comparison, listing in detail each and every variation, referring to the paragraph and specification to which the variation will apply; and shall also supply a sample and descriptive data. The Contractor is made aware that a general exception cannot be taken for any paragraph or item.

Failure by the Contractor to submit the above information may be grounds for rejection of the bid.

23. Travel Time- the County will not be billed, or pay, for travel time.

24. Time for Executing Contract & Liquidated Damages for Failure to Enter Into Contract.

a. Any bidder whose Proposal is accepted will be required to execute one (1) copy of the contract and furnish satisfactory bonds, and insurance certificates to the County within ten (10) days after notice of acceptance.

b. The successful bidder, upon failure or refusal to execute and deliver the signed contract, bond and insurance certificates required, within (10) days after receipt of contract shall forfeit the certified check, cashier's check or bid bond to the County as liquidated damages for such failure or refusal.

c. The damages to the County for breach as above provided will include loss from interference with its program and other items whose accurate amount will be difficult or impossible to compute. The amount of the bid guarantee accompanying the proposal of such bidder shall be retained by the

County, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal has been accepted shall fail, refuse to execute the contract as hereinbefore provided, the

Board of Commissioners may, at its option, determine that such bidder has abandoned the contract and thereupon the proposal and the acceptance thereof shall be null and void, and the County shall be entitled to liquidated damages as above provided. In addition, the County may chose to default the vendor for failure to comply.

d. The rights and obligations provided for in this contract shall become effective and binding upon the parties only with its formal execution by the County. Any services delivered prior to said execution of contract shall be at the bidder's risk.

25. Laws, Ordinances, and Regulations- The contractor shall keep fully informed of all federal, state, local laws, ordinances, safety codes, regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority, which in any manner affect those engaged or employed in the services, or which an any way affect the services. The contractor and all the employees of the contractor shall at all times observe and comply with all such laws, ordinances, safety codes, regulations, orders or decrees. The contractor must secure all insurance, licenses and pay any inspection in accordance with provisions as set forth in laws, ordinances and resolutions by all governmental agencies affecting the work at the bidder's own expense. The successful bidder shall be solely responsible for any damage resulting from neglect to obey all laws, regulations, rules and ordinances. Ignorance regarding such requirements shall in no way serve to modify

26.

the provisions of the contract.

Safety Manuals, Instructions, Videos and Technical Specifications(If Applicable) In addition to any other materials called for in any part of these specifications, the successful bidder shall furnish to the County at the time of delivery, all safety and operating manuals, instructions, instructional videos, and technical specifications relative to the item or items provided. The successful bidder shall continue to be obligated to deliver all modifications, additions, and supplements to any materials delivered including any recall notices issued relative to the item or items provided.

27. On Site Safety and Operating Instruction (If Applicable) The successful bidder shall provide to personnel selected by the County, operating and safety instructional sessions relative to the proper care and use of the item or items delivered. These instructions shall be conducted by the successful bidder at a location or locations to be selected by the County. The sessions shall be provided by persons who are expert at the care and operation of the item or items delivered.

28. Technical Questions- All technical questions should be emailed to John Inagaki, Acting Purchasing Agent by

September 16, 2026 via questions.purchasing@hcnj.us no later than.

29. Bid Calculation- The County mandates that all prospective contractors complete the Bid Price Calculation

Form(s). The failure to complete this form (in its entirety) will be the basis for the rejection of the bid.

30. Bid Award- The County reserves the right to choose either in whole or in part in awarding this contract.

31. Multiple Bids Not Accepted- More than one bid from an individual, a firm or partnership, a corporation or association under the same or different names shall not be considered.

32. Discrepancies in Bids- If the amount shown in words and its equivalent figures do not agree, the written words shall be binding. Ditto marks are not considered writing or printing and shall not be used. In the event that there is a discrepancy between the unit prices and the extended totals, the unit price shall prevail. In the event there is an error of the summation of the extended totals, the computation by the County of the extended totals shall govern.

33. Brand names and or descriptions used in this bid are to acquaint bidders with the type of commodity desired and will be used as a standard by which alternate or competitive materials offered will be judged.

Competitive items must be equal to the standard described and be of the same quality of work.

34. Delivery of Items: All items must be delivered (FOB: Hudson County), within a reasonable amount of time after the receipt of a purchase order is issued. If for any reason a delay in delivering the item should arise, vendor must immediately notify the County and provide an estimated date of delivery.

35. Non-Denoted Items- In some instances there may be items required by the County that are not included in the attached list, but fall under the same commodity code. In such instances, the successful bidder will provide the County, if available, such items at a price equal to acquisition cost plus up to a 10% markup (proof of acquisition cost shall be required). The successful bidder will supply documentation as to the vendor cost of these items.

36. Certification of the Availability of Funds (N.J.A.C. 5:30-5.3)- this contract is contingent on the availability of County and/or other sources of funds.

37. Duty to Monitor Contract- Successful bidder(s) shall not exceed the contract amount authorized by the Board of Commissioners. The successful bidder must monitor the amount of the orders being made by the County on the contract. When the orders placed by the County total eight percent (80%) of the authorized contract amount, the successful bidder must notify the County Purchasing Agent in writing of that amount. The

County Purchasing Agent has no authority to pay any amount billed by the successful bidder that exceeds the authorized contract amount. It is also the responsibility of the vendor to not send goods or accept an order prior to a Purchase Order being issued.

38. Contract Termination-

If, through any cause, the contractor shall fail to fulfill in a timely manner obligations under the contract or if the contractor shall violate any of the requirements of the contract, the County shall there upon have the right to terminate the contract by giving written notice to the contractor of such termination and specifying the effective date of termination. Such termination shall relieve the County of any obligation for balances to the contractor of any sum or sums set forth in the contract. Hudson County will pay for goods and services accepted prior to termination.

Notwithstanding the above, the contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the contract by the contractor and the County may withhold any payments to the contractor for the purpose of compensation until such time as the exact amount of the damage due the County from the contractor is determined.

The contractor agrees to indemnify and hold the County harmless from any liability to subcontractors/suppliers concerning payment for work performed or goods supplied arising out of the lawful termination of the contract by the County under this provision.

In case of default by the contractor, the County may procure the goods and services from other sources and hold the contractor responsible for any excess cost.

Continuation of the terms of the contract beyond the fiscal year is contingent upon availability of funds in the following year's budget. In the event of unavailability of such funds, the County reserves the right to cancel the contract.

It is understood by all parties that if, during the life of the contract, the contractor disposes of his/her business concern by acquisition, novation, merger, sale and/or transfer or by any means convey his/her interest(s) to another party, all obligations are transferred to the new party. In this event, the new owner(s) will be required to submit all documentation/legal instruments that were required in the original bid/contract. Any changes shall be approved by the County.

The contractor will not assign any interest in the contract and shall not transfer any interest in the same without the prior written consent of the County.

The County may terminate the contract for convenience by providing sixty (60) calendar days advanced notice to the contractor.

The contractor shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be available to the

New Jersey Office of the State Comptroller upon request.

For contracts that exceed one year, each fiscal year payment obligation of the County is conditioned upon the availability of Hudson County funds appropriated or allocated for the payment of such an obligation. If funds are not allocated and available for the continuance of any services performed by the bidder awarded the contract (contractor) hereunder, whether in whole or in part, the County at the end of any particular fiscal year may terminate such services. The County will notify the contractor in writing immediately of any services that will be affected by a shortage of appropriated funds. This provision shall not be construed so as to permit the County to terminate the contract during the term, or any service hereunder, merely in order to acquire identical services from another contractor.

Neither party shall be responsible for any resulting loss or obligation to fulfill duties as specified in any of the terms or provisions of a contract if the fulfillment of any term or provision of the contract is delayed or prevented by any revolutions, insurrections, riots, wars, acts of enemies, national emergencies, strikes, floods, fires, acts of God, or by any cause not within the control of the party whose performance is interfered with which by the exercise of reasonable diligence such party is unable to prevent. Additionally, if the fulfillment of any of the terms and provisions of the contract is delayed or prevented by any court order, or action or injunction or other such agreement, the contract shall become voidable by Hudson

County by notice to the parties.

35.

39. Open Ended/Unit Bids-

The County intends to award an "open ended contract", and award shall be made to the lowest responsible, fully responsive bidder, with the lowest bidder being determined by the lowest per unit cost on any given item (unless otherwise stated). The County may award this contract in whole, or in part. Quantities listed below are for the purposes of estimates only, and the County notes that, during the course of the contract, the

County may or may not meet the entire estimate and may award a contract in a lower total amount based upon the County's budgetary restrictions. The issuance of purchase orders pursuant to an open-ended contract shall be considered to be the carrying out of the contract and not a change order, subject to the provisions of N.J.A.C. 5:30-11.10.

For these bids, items and/or services (unless otherwise stated in the technical specifications) will be ordered on an "as needed" basis. The County cannot and will not provide an estimate or timeline on when items/services will be needed.

34. Indemnification and Insurance Requirements

A. Indemnification- The Vendor and/or Supplier hereby agree to indemnify and hold harmless the County of Hudson, Board of Commissioners, Insurance Fund Commission, their Employees, Agents and Servants from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees (including attorney's fees) or other expenses or liabilities including the investigation and defense of any claims, arising out of or resulting from the performance of the

Vendor's and/or Supplier's work or the completed operations provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of the use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the Vendor and/or Supplier, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable (including a claim by an employee of the Vendor and/or

Supplier) regardless of whether it is caused in part by a party indemnified hereunder.

In any and all claims against the County of Hudson, the Board of Commissioners, their Employees, Agents and Servants by any employees of the Vendor and/or Supplier, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under this Agreement shall not be limited in any way by any Vendor and/or Supplier under worker's compensation acts, disability benefit acts or other employee benefit acts.

Please sign to show you have read and agree

B. Insurance Requirements

WILL BE ATTACHED TO THE BID SPECIFICATIONS

CONTINUITY OF SERVICES- In the event the services are scheduled to end either by contract expiration or by termination, it shall be incumbent upon the Contractor to continue the services or accept reauthorized services if requested by the County until new services can be completely operational. At no time shall this period extend more than one hundred and eighty (180) days beyond the expiration date of the contract. The Contractor will be reimbursed for this service at the rate in effect when this clause is invoked by the County.

36. Authority to Audit or Review Contract Records- N.J.A.С. 19:70-1.6

(a) Relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).

(b) "The Contractor shall maintain all documentation related to products, transactions, or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the

New Jersey Office of the State Comptroller upon request."

37. Рayment of Interest by Contracting Unit (N.J.S.A. 40:11-19.1) A contracting unit, as defined in N.J.S.A. 40A:11-2, shall pay interest on the amount due a business concern pursuant to a properly executed invoice, when required, if the required payment is not made on or before the required payment date.

Unless otherwise provided for in the contract, the required payment date shall be 60 calendar days from the date specified in the contract or if no request payment is specified in the contract, then the required payment date shall be 60 calendar days from the receipt of a properly executed invoice, or 60 calendar days from the receipt of goods or services, whichever is later. Interest shall not be paid unless goods and services are rendered.

Interest on amounts due shall be paid to the business concern for the period beginning on the day after the required payment date and ending on the date on which the check for payment is drawn.

Interest may be paid by separate payment to a business concern, but shall be paid within 30 days of the late payment.

A contracting unit may waive the interest payment for a delinquency due to circumstances beyond the control of the contracting unit, including, but not limited to a strike or natural disaster.

As used in this section, "business concern" means any person engaged in trade or business, including a private nonprofit entity operating as an independent Respondent, providing goods or services directly to a contracting unit or to a designated third party and operating pursuant to a contract with a contracting unit which requires either a single payment or multiple payments, but shall not include a "public entity" as defined in R.S. 48:2- 13.

Vendor Acknowledge with a check mark

II. SUBMISSION OF BIDS

I.

1. Bids must be hand delivered either by the vendor or by delivery/courier service.

i. This includes, but is not limited to: UPS, Federal Express, DHL, or US Express Mail. These bids MUST arrive prior to the scheduled bid opening time. The County does not bear any responsibility if the bid arrived after the designated deadline.

ii. Bids that arrive after the deadline will be returned to vendor unopened.

iii. Please be advised: the County highly suggests that bids are NOT sent via USPS as mail submitted by USPS is delivered to a central county location prior to being delivered to each department. As a result, the delivery time to the Division of Purchasing may be unknown.

iv. **Unless otherwise indicated, along with one (1) original hard copy of the bid, each bid package should be accompanied by one digital (USB) copy with a complete secure copy of the bid in PDF or Microsoft Word. All submitted digital media shall become property of the County of Hudson. If there is any discrepancy between the written bid and the digital bid, the information in the written bid will be presumed to be the accurate information.

2. Labeling of Bid:

i. All bids must be submitted in a sealed envelope.

ii. Bids must be addressed as follows:

Hudson County Division of Purchasing

567 Pavonia Avenue, 3rd Floor Administration Annex

Jersey City, NJ 07306

Attn: John Inagaki, Acting Purchasing Agent

iii. Bids should bear the name, address, and phone number of the bidder on the outside.

iv. Bid should include the BID NO. and title of the bid on the outside.

3. Time for Receipt of Bids

i. All bids must be delivered so that they arrive by the scheduled bid opening.

ii. No bids will be accepted if they arrive after the deadline

iii. Pursuant to Local Public Contracts Law at N.J.S.A. 40A:11-23, bid openings shall not be scheduled for any Monday or any day directly following a State or Federal Holiday.

iv. The County reserves the right to postpone the opening of bids and will give verbal or written notice by posting information regarding the postponement to each prospective bidder via the

Hudson County Purchasing Portal as required by law at N.J.A.C. 5:34-9.3. In the event of a bid cancellation, bidders will be given similar notice by the same means.

v. Bid Opening:

At the time fixed, bids will be opened and read publicly. All bidders or their authorized representatives are invited to be present.

Hour: 10:30 A.M.

Date: 9/29/2026

Place: Hudson County Purchasing Department

567 Pavonia Avenue, 3rd Floor

Jersey City, New Jersey 07306

III. DOCUMENTS REQUIRED (FORMS INDICATED BY AN ASTERISK MUST BE INLCUDED AND

PROPERLY COMPLETED WITH YOUR BID SUBMISSION. FAILURE TO DO SO WILL DEEM YOUR

PROPOSAL NON-RESPONSIVE. VENDOR IS HIGHLY ENCOURAGED TO INCLUDE ALL

PAPERWORK WITH THEIR BID SUBMISSION)

1. BID SECURITY

The following provisions, if indicated by an x or filled in box, shall be applicable to this bid and be made part of the bidding documents:

A.X BID GUARANTEE *(REQUIRED)

Bidder shall submit with the bid a certified check, cashier's check or bid bond in the amount of ten percent (10%) of the total price bid, but not in excess of $20,000, payable unconditionally to the County.

When submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond from a surety company authorized to do business in the State of New Jersey and acceptable to the County.

The check or bond of the unsuccessful bidder(s) shall be returned as prescribed by law. The check or bond of the bidder to whom the contract is awarded shall be retained until a contract is executed and the required performance bond or other security is submitted.

The check or bond of the successful bidder shall be forfeited if bidder fails to enter into contract pursuant to statute. Failure to submit required guarantee shall be cause for rejection of the bid.

2.

B.X CONSENT OF SURETY *(REQUIRED)

Bidder shall submit with the bid a Certificate (Consent of Surety) with Power of Attorney for full amount of bid price from a Surety Company authorized to do business in the State of New Jersey and acceptable to the County stating that it will provide said bidder to whom the contract is awarded will furnish Performance and Payment Bonds from an acceptable surety company on behalf of said bidder, in performance security equal to the total amount of the contract, pursuant to statute.

Failure to submit this shall be cause for rejection of the bid.

C.X PERFORMANCE BOND* (REQUIRED)

Successful bidder shall simultaneously with the delivery of the executed contract, submit an executed bond in the amount of one hundred percent (100%) of yearly amount of the bid as security for the faithful performance of this contract. Vendor shall provide a new performance bond yearly to the County for

100% of the years amount, ** PLEASE BE AWARE YOU MUST TAKE THE COST OF THE BOND

INTO CONDSIDERATION WHEN PUTTING YOUR BID TOGETHER AS THE COUNTY WILL NOT

REIMBURSE THE VENDOR FOR THE COST OF THE BOND.

The performance bond provided shall not be released until final acceptance of the whole work and then only if any liens or claims have been satisfied. The surety on such bond or bonds shall be a duly authorized surety company authorized to do business in the State of New Jersey pursuant to N.J.S.A.

17:31-5. For multi-year contracts, the Performance Bond may be resubmitted each year on the Contract

Anniversary Date for the amount remaining on the contract.

Failure to submit this with the executed contract shall be cause for declaring contract null and void pursuant to N.J.S.A. 40A:11-22.

D. LABOR AND MATERIAL (PAYMENT) BOND

The successful bidder shall with the delivery for the performance bond submit an executed payment bond to guarantee payment to laborers and suppliers for the labor and material used in the work performed under the contract.

Failure to submit a labor and material bond with the performance bond shall be cause for declaring the contract null and void.

E. MAINTENANCE BOND

Upon acceptance of the work by the County, the contractor shall submit a maintenance bond (N.J.S.A.

40A:1-16.3) in an amount not to exceed 100% of the project costs guaranteeing against defective quality of work or materials for the period of:

NEW JERSEY PREVAILING WAGE ACT (APPLICABLE) N.J.S.A. 34:11-56.25 et seq.

Pursuant to N.J.S.A. 34:11-56.25 et seq, contractors on projects for public work shall adhere to all requirements of the New Jersey Prevailing Wage Act. The contractor shall be required to submit a certified payroll record to the owner within ten (10) days of the payment of wages. The contractor is also responsible for obtaining and submitting all subcontractors' certified payroll records within the aforementioned time period. The contractor shall submit said certified payrolls in the form set forth in

N.J.A.C. 12:60-6.1(c). It is the contractor's responsibility to obtain any additional copies of the certified payroll form to be submitted by contacting the New Jersey Department of Labor and Workforce

Development, Division of Workplace Standards .Additional information is available at https://www.nj.gov/labor/wagehour/wagerate/wage_rates.html. As of August 2023, per P.L. 2023, c.138

(S1442 2R), certified payrolls for public works projects must be submitted online via the New Jersey

Wage Hub.

If awarded a Public Works Contract with the County, please contact the Public Agency Compliance

Office, Elizabeth Demetriades-Harnett (edemetriades@hcnj.us) for compliance tracking and help.

3. PAYMENT OF PREVAILING WAGE (APPLICABLE)

4.

Attached hereto and incorporated herein is (are) the Department of Labor and

Workforce Development prevailing wage determination(s) for the locality and craft(s) that will be employed in the performance of work under this contract. It is hereby stipulated that each individual who performs work under this contract shall be paid not less than the prevailing wage rate to which that worker is entitled under the New Jersey Prevailing Wage Act, as reflected in the appropriate Department of Labor and Workforce

Development prevailing wage determination.

In the event it is found that any worker employed by the contractor or any subcontractor covered by this contract has been paid a rate of wages less than the prevailing wage rate required to be paid by this contract, the public body, the lessee to whom the public body is leasing a property or premises or the lessor from whom the public body is leasing or will be leasing a property or premises may terminate the contractor's or subcontractor's right to proceed with the work, or such part of the work as to which there has been a failure to pay required wages, and to prosecute the work to completion or otherwise. The contractor and his sureties shall be liable to the public body, any lessee to whom the public body is leasing a property or premises, or to any lessor from whom the public body is leasing or will be leasing a property or premises for any excess costs occasioned by the termination of the contractor's or subcontractor's right to proceed with the work, or such part of the work as to which there has been a failure to pay required wages.

THE PUBLIC WORKS CONTRACTOR REGISTRATION ACT-N.J.S.A. 34:11-56.48 et seq. (APPLICABLE)

N.J.S.A. 34:11-56.48 et seq. requires that a general or prime contractor and any listed subcontractors named in the contractor's bid proposal shall possess a certificate at the time the bid proposal is submitted. After bid proposals are received and prior to award of contract, the successful contractor shall submit a copy of the contractor's certification along with those of all listed subcontractors. All non-listed subcontractors and lower tier sub-subcontractors shall be registered prior to starting work on the project. It is the general contractor's responsibility that all non-listed sub-contractors at any tier have their certificate prior to starting work on the job.

Under the law a "contractor" is "a person, partnership, association, joint stock company, trust, corporation or other legal business entity or successor thereof who enters into a contract" which is subject to the provisions of the New Jersey Prevailing Wage Act (N.J.S.A. 34: 11-56.25, et seq.) It applies to contractors based in

New Jersey or in another state.

The law defines "public works projects" as contracts for "public work" as defined in the

Prevailing Wage statue (N.J.S.A. 34:11-56.25(5)). The term means:

"Construction, reconstruction, demolition, alteration, or repair work, or maintenance work, including painting and decorating, done under contract and paid for in whole or in part out of the funds of a public body, except work performed under a rehabilitation program.

"Public work" shall also mean construction, reconstruction, demolition, alteration, or repair work, done on any property or premises, whether or not the work is paid for from public funds..."

"Maintenance work" means the repair of existing facilities when the size, type or extent of such facilities is not thereby changed or increased. While "maintenance" includes painting and decorating and is covered under the law, it does not include work such as routine landscape maintenance or janitorial services.

To register, a contractor must provide the State Department of Labor and Workforce Development with a full and accurately completed application form. The form is available online at https://www.nj.gov/labor/wagehour/regperm/pw_cont reg.html.

N.J.S.A. 34:11-56.55 specifically prohibits accepting applications for registration as a substitute for a certificate or registration.

5.

6.

7.

New Jersey Business Registration Requirements ** When providing the BRC to the County vendor should submit a BRC downloaded from the

Website within the month previous to the bid submission.

Pursuant to N.J.S.A. 52:32-44, County of Hudson is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and

Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the County of Hudson with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the County of Hudson prior to the time of contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

(1) The contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

(2) The contractor shall maintain and submit to the County of Hudson a list of subcontractors and their addresses that may be updated from time to time.

(3) The contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the

Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.)

on all sales of tangible personal property delivered in the State. Any questions in this regard can be directed to the Division of Taxation at (609) 292-6400. Form NJ-REG can be filed online at www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the County of Hudson a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with the County of Hudson.

Emergency Purchases or Contracts

For purchases of an emergent nature, the contractor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods or services, whichever is earlier.

NON-COLLUSION AFFIDAVIT - N.J.S.A. 52:34-15

The Non-Collusion Affidavit, which is part of these specifications, shall be properly executed and submitted intact with the proposal.

NEW JERSEY ANTI-DISCRIMINATION - N.J.S.A. 10:2-1

There shall be no discrimination against any employee engaged in the work required to produce the goods and services covered by any contract resulting from this bid, or against any applicant to such employment because of race, religion, sex, national origin, creed, color, ancestry, age, marital status, affectional or sexual orientation, familial status, liability for service in the Armed Forces of the United States, or nationality. This provision shall include, but not be limited to the following: employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The contractor shall insert a similar provision in all subcontracts for services to be covered by any contract resulting from this bid.

8. VENDORS ACKNOWLEDGEMENT FORM

9.

10.

VENDORS LOBBYIST DISCLOSURE STATEMENT FORM (This Form Must Be Notarized)

*ACKNOWLEDGEMENT OF RECEIPT OF CHANGES TO BID DOCUMENTS*- N.J.S.A. 40A:11-

23(C)

The Acknowledgement of Receipt of Changes to Bid Documents (sometimes referred to Acknowledgement of

Receipt of Addendum) is required to be fully completed and included with your bid document OR arriving to the

County via hand delivery or courier service no later than the deadline for bid submission. Failure to do so will deem the submission immediately non-responsive. This form(s) will be partially completed and uploaded onto the

Hudson County Purchasing Portal at www.HudsonCountyNJprocure.org on the date any addendum is issued

(which will also be advertised in the newspaper as required by law). It is the responsibility of the vendor to check the portal for the issuance of all possible addendum.

11. *PRICE CALCULATION SHEET

Bidders shall be required to include the Price Calculation Sheet with their bid submission.