LRC90003 Q&A.doc

1) Q: In section A. Background information it mentions 35-40 percent of collection being discarded and rest of materials being shifted. The numbers dont seem to match up, could you please clarify this. Your rest of collection you have stated is 40600 shelves and it states that 35-40 percent of shelving is 1400 shelves.

A: Correction, there is a total of approximately 4,200 shelves on our second floor (NOT 42,000 or 40,600), and we are discarding approximately 1,400 shelves worth of journals.

2) Q: In section B. project scope, it mentions that there are some floor plans attached and I cannot seem to locate them, could you please forward to me or tell me where I can find them at.

A: The floor plans have been posted to the combined solicitation.

3) Q: Is the number of wooden shelves approximately 1260 shelves ?

A: The number of wooden shelves being emptied (by discarding and shifting journals) and physically moved from the west end to the center area is between 600 and about 700, depending on whether we actually need the short sections along the balcony or not. Three or four additional rows of wooden shelving (each 7 sections long or 84 shelves per row) will be emptied of journals and discarded entirely, along with about 10 rows of metal shelving.

4) Q: Are we required to have an electrician onsite for the relocation of the study carrels ?

A: The carrells to be dismantled do have electrical wiring, so yes, we assume the contractors will need an electrician. Presumably our own Facilities people will need to be involved to disconnect the electricity.

5) Q: For disposal of materials will there be an area for us to drop a dumpster if need be ?

A: Yes, right outside the LRC, assuming there is no objection to that from Facilities, Security, etc. The contractor might even be able to place a chute from the end of our second-floor outside balcony to the dumpster, so that the journals do not even need to be brought downstairs on the elevator.

6) Q: Will this project qualify for a small business set aside?

A: This will not be a small business set aside.

7) Q: There seems to be a discrepancy in the amount of shelves involved in the effort. In the "Background Information" section, it states that "Approximately 35-40% of the collection (approximately 1,400 shelves) will be discarded and the rest of the materials (approximately 40,600 shelves) will be shifted to the east end and center area. The numbers do not work as stated. Please clarify the correct amount.

A: The total is 4,200 shelves, not 40,600.

8) Q: We have not been able to access any floor plans although the synopsis/solicitation states that there are plans attached. Can USUHS please send the plans?

A: The floor plans have been posted to the combined solicitation.

9) Q: The dismantling of the study carrels involves disconnection and reconnection of power. Is this a simple unplug/replug or is hard wiring involved? If so, do we provide the electrician or does USUHS?

A: You will need an electrician.

10) Q: In regards to the March - June time frame, is that the total project time (for all trades) or is that the amount of time that will be allowed to the successful bidder?

A: The period of performance applies to the statement of work.

11) Q: Is the library open to the public that we may be able to look at some of the logistics on the move?

A: The library is not open to the public.

12) Q: Is there a complete inventory of what needs to be moved so that we may prepare a quote since we can not participate in the walkthrough tomorrow....or is there still an opportunity to still see the facility?

A: A list of items to be discarded has been posted. This list will be updated and a final list is anticipated at the end of the month. There will be no other site visits.