Final Round 1 Questions and Answers_SRTS Kuwait_HTC711-24-R-R001.pdf

QUESTION

DATE

RECEIVED

PROSPECTIVE VENDOR'S QUESTION DATE OF REPLY GOVERNMENT'S RESPONSE

1 8-Mar-24 Sec 4.2.1.3 makes reference to cancellation cut off times. What are the cancellation cut off times? Who is going to establish these cut off times?

4.2 Ordering Services. The USG shall establish written procedures in advance for ordering all longshoring and/or stevedoring services. The MSDDC shall also set cut off times, on or before which we may cancel ordered services and/or equipment free of charge and without liability of any kind. The Government and contractor will meet within 2 days after contract award to establish cut off times and procedures.

2 8-Mar-24

6.5.2.2 states the contractor has to prepare and take AK302 forms to the host nation.

How is the contractor compensated for this service taking into account that all of the AK302 are prepared for carriers where the contractor does not handle the cargo operations so it is not covered under any of the commodity rates.

6.5.2.5 The Contractor is responsible for performing all customs clearance procedures at the port to ensure the accomplishment of daily port operations. The customs clearance process shall be performed in compliance with all applicable customs requirements for temporary storage operations within the port area. Compensation for services defined in this paragraph are included in the commodity rates established in SOR. Any DTS cargo received or dispositioned by the contractor and not associated with commodity rate listed on the SOR shall be compensated based on Schedule 2 of the SOR with COR approval.

3 8-Mar-24 Currently the contractor is expected to provide updated reports for PN1, PN2 and PN4 every 8 hours, as the 3PL component of the operation has been removed, can it be assumed that the contractor is not required to provide any of the 3PL reports.

When the contractor is required/requested to provide 3PL services, the contractor is expected to report on these services per PWS 6.15, 6.15.3 6.10.1 Documentation services. The Contractor shall accurately prepare all cargo and freight documentation required for the accounting of cargo and freight. Compensation for services defined in this paragraph are included in the commodity rates established in SOR. 6.11.2 Daily Operational Reports. Daily operational reports shall be provided to the COR by the Contractor with the inventory of cargo on hand, received or shipped, upon completion of any cargo movement. We will add this in paragraph 6.4 of the PWS 6.15 THIRD PARTY LOGISTICS. Documentation services - The Contractor shall accurately prepare all cargo and freight documentation required for the accounting of cargo and freight. Compensation for services defined in this paragraph are “included” in the commodity rates established in SOR. Also, PWS

6.7.10 Truck Asset Tracking Log

8-Mar-24 As there is no 3PL component can it also be assumed that the contractor is not expected to have any personnel at the SPOD outside of the COR request times?

Yes, per the following PWS paragraphs, the Contractor shall expected to man those areas within the port.

6.11.2 Commercial Shipping Operations. The Contractor responsibilities for the Commercial Shipping operations at Port of Shuaiba (PN4), Shuwaikh Port (PN1), and Kuwait Naval Base KNB (PN4) will vary depending on the overall scope and guidance provided by the Command Group.

6.7.1.1 Yard management is defined as deployment, redeployment, and staging operations to include receipt of cargo, disposition of cargo, intra-terminal transfer of cargo, tallying & checking, force protection walls, segregating frustrated cargo, marking, and tagging of export cargo and all associated in-transit visibility. Unless otherwise approved by the COR, labor and MHE utilized for yard management shall immediately commence operations as cargo enters the port. The yard management is required to be there at all times (24/7/365).

SOLICITATION Q&A LOG

S&RTS Port Operations & Related Transportation Services (Kuwait)

HTC711-24-R-R001

UPDATED:

8-Mar-24

As there is no 3PL reporting required, can it be assumed the contractor does not have to track cargo going through PN1 or PN2. Contractor does not deal with cargo going through PN1 or PN2 so the cost of tracking and reporting is not covered in any of the commodity rates.

3PL reporting is required when those services are used. The geographic locations for requirements are Port of Shuaiba (PN4), Shuwaikh Port (PN1), and Kuwait Naval Base KNB (PN4) therefore the contractor shall be required to provide reporting.

6.4.1.4 In special instances requiring an expedited response time, the Contractor must be prepared to support operations relating to the requested service within 2 hours performed at Port of Shuaiba and within 6 hours of services performed at the Port of Shuwaikh and KNB before operations start time. 6.11.2 Commercial Shipping Operations. The Contractor responsibilities for the Commercial Shipping operations at PN2 (Commercial Shuaiba), PN3 (Kuwait Naval Base), PN4 (Military Shuaiba) will vary depending on the overall scope and guidance provided by the Command Group. They are required at these 3 ports within 24 hour notice after notification the contractor must man/staff these ports.

8-Mar-24 6.7.1.2 Yard management states the minimum expected cargo movement is 2000 a month. Can the contractor price the contract based on this average cargo movement?

per the PWS, this is an average, and therefore will fluctuate from month to month 6.7.1.2 Yard management shall include the handling and management of an average throughput of 2,000 pieces of cargo per month. This primarily includes rolling stock (~60% of workload), containers (~30%) and tracked vehicles (~10%). Compensation for services defined in this paragraph are “included” in the commodity rates established in schedules 1B3 and 1B4.

8-Mar-24

6.7.1.2 - What if the contractor prices the contract based on 2000 average cargo movement and the actual month average cargo movement is only 300 a month or less?

All the prices will become inaccurate. What level of average cargo handling should the contractor assume to price the contract?

Based on Historical data over the last 5 year PoP, it was ESTIMATED that 2000 pieces of cargo would be processed through the port, to include import/export.

8-Mar-24

6.7.1.1 includes transferring of cargo between yards but there is no compensation for this? For example cargo is transferred to the helo yard and the operation is cancelled.

The COR requests the contractor to transfer the cargo back to the Reno yard and then transfer it back to Helo yard at a later date. How is the contractor supposed to charge for this type of movement?

The Commodity rate for loading/discharging trucks 1B3 & 1B4 the contractor shall handle the cargo once, if the cargo is moved at another date/time then the contractor is entitled to extra labor schedule 2 for the actual time spent, with COR approval.

6.7.1.1 Yard management is defined as deployment, redeployment, and staging operations to include receipt of cargo, disposition of cargo, intra-terminal transfer of cargo, tallying & checking, force protection walls, segregating frustrated cargo, marking, and tagging of export cargo and all associated in-transit visibility. Unless otherwise approved by the COR, labor and MHE utilized for yard management shall immediately commence operations as cargo enters the port.

6.7.1.2 Yard management shall include the handling and management of an average throughput of 2,000 pieces of cargo per month. This primarily includes rolling stock (~60% of workload), containers (~30%) and tracked vehicles (~10%). Compensation for services defined in this paragraph are “included” in the commodity rates established in schedules 1B3 and 1B4.

8-Mar-24 How much notice will the contractor be provided for operations to ensure adequate MHE and personnel are available for work at the SPOD? How early will the contractor be notified for all commodity operations?

Per PWS paragraph 6.7.1.1 the contractor is required pervade MHE/Labor labor and MHE utilized for yard management shall immediately commence operations as cargo enters the port. 6.7.1 The Contactor shall provide adequate labor and MHE to handle yard management at up to four staging yards in the Port of Shuaiba on a 24-hour/7-day schedule. See PWS paragraph 6.4.1 Notice of Operations

8-Mar-24

Is the contractor expected to keep any MHE or personnel at the SPOD or any of the ports if there is no request from the COR?

The contractor is required to meet the requirements of the USG, and have labor and MHE available to utilize for port/yard management shall immediately commence operations as cargo enters the port. See PWS 6.7 Yard Operations and Management paragraph 6.7.2

8-Mar-24

Inland transportation demurrage has been limited to 8 hours. If the trucks are stuck for 72 hours, is the contractor to assume only 8 hours of demurrage can be charged?

Yes, the USG will pay her hour up to 8 hours and a max of 8 hours for demurrage, however the USG shall consider circumstances beyond the contractors control for additional demurrage charges.

6.4.3 Demurrage. The Contractor shall not incur, or cause to be incurred, by their fault or negligence, demurrage on any mode of transportation against the Government. The Contractor shall maintain sufficient records to reflect the extent and causes of any demurrage incurred. 6.7.10.1 The Contractor will be responsible for recording all pertinent data and facilitating empty commercial container pick-up: the Contractor shall provide email notification to the carrier of empty containers ready for pick-up to ensure no detention or demurrage fees are incurred.

8-Mar-24 If the COR requests MHE and the operation is delayed by 24 hours. The COR stops the contractor from removing the MHE and keeps it on standby, can the contractor charge the hourly rental rate in this situation.

If operations are delayed by 24 hours and the COR instructs the contractor to leave the MHE on standby, the contractor can charge for those additional hour agreed upon with the COR approval.

4.2.1.3 No compensation is applicable to the Contractor for services ordered and cancelled prior to the established cancellation cut-off time(s). The USG shall only compensate the Contractor for services, ordered and cancelled after the established cancellation cut-off times only where written labor agreements are established prior with the USG. The USG will not compensate the Contractor for CFE. See PWS paragraph 4.9

13 8-Mar-24 Can the contractor charge for duplicate work that is not its fault?

Yes, if the contractor provides services once and the USG request those services again due to changes, the Us will compensate the contractor for those services by commodity or man-hour rates.

8-Mar-24

If the copier service charges for printing customs documents?

6.5.2.1 Copier Service. The Contractor shall provide copier machine capable of reproducing a minimum of 1,000 copies per day each. Service shall include transportation and removal, a six-hour repair response time, and supplies on an as-needed basis.

Compensation shall be at the rate set forth in schedule 6 of the SOR.

15 8-Mar-24 Why is the OOP cell locked (Line Item 157) in with a value of $3500/Month. What is this charge for? This line item is for administrative use by the USG

16 19-Mar

Can you clarify whether both the prime and subcontractor are required to submit letters from the Kuwait Port Authority demonstrating that both are authorized to perform stevedoring services at the ports in Kuwait? Alternatively, may the subcontractor fulfill the requirement of these licensees on behalf of the prime?

This is answered in Attachment 5 - Technical Worksheet question 3b. and PWS 4.1.1 3b. Port Access.

Provide proof of a valid and current business license or work permit for the prime and/or subcontractors issued by the applicable Host Nation as evidence to legally work at all named ports within the PWS. (Ref PWS 4.1.1)

17 19-Mar

Can the government confirm that our technical proposal is submitted using Attachment 5 in the fields provided underneath questions 1-3 and that this is the only means of submitting information supporting a technical proposal?

Yes, the Technical is submitted using Attachment 5, this is stated in the Solicitation Addendum 52.212-1 and Instruction on the Technical Worksheet Attachment 5.

18 19-Mar

Are the documents required to satisfy the HAZMAT and port access requirements included in the 25 page limit for the technical submission?

This question is answered in Attachment 5 - Technical Worksheet under Submission Rules & Instructions #4

4. All requested attachments, port certifications, licensing, permits, documentary evidence (photos), and Material Handling Equipment (MHE) lists shall not count against the page limits.

19 19-Mar

Given that the holy month of Ramadan is currently being celebrated in Kuwait until 9 Apr, would the government consider providing an extension of the current due date of 5 Apr 2024?

Yes, we will extend the submission date until 12 April 24 @ 12:00 PM CST to accommondate the observance of Ramadan.

Round 1