2021.04.16 HTC711-21-R-R009, Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document refere nced in Item 9A or 10A, as heretofore change d, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate the f ollow ing:

1. Revised PWS Paragraphs 1.3.1., 1.3.2.9., 1.3.2.10.

2. Revised PWS Appendix C paragraph C.1.10 to allign language w ith PWS revisions.

3. Revised FAR 52.212-1 and 52.-212-2 to allign language w ith PWS revisions.

4. Extend Proposal deadline to 12:00 PM CT on Tuesday, 20 April 2021.

Changes are indicated in strikethrough and blue font.

1. CO NTRACT ID CODE P AGE OF P AGES

J 1 7

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 16-Apr-2021

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer )(Signature of person authorized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X HTC71121RR009

X 9B. DAT ED (SEE IT EM 11)

19-Mar-2021

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer X is ext ended, is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s a mendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FA ILURE OF YOU R A CKNOWLEDGMENT TO BE RECEIVED AT TH E P LACE D ESIGNATED FOR TH E RECEIPT OF OFFERS P RIO R TO THE HOUR AN D DATE SP ECIFIED MA Y RESULT IN

REJECTIO N OF YOUR OFFER. If by vir tue of thi s amendment you desire t o change an offer already submit ted, s uch c hange ma y be made by t ele gram or let ter, provided each t elegram or l ett er makes reference to the sol ici tat ion and this amendment , and is re ceived prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO .(If appli cable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Apr -2021

CODE

USTRANSCOM-AQ - HTC711

508 SCOTT DR

SCOTT AFB IL 62225-5357

HTC711 7. AD MINISTERED BY (If other t han item 6)

4. REQUISITION/PU RCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

HTC71121RR009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 19-Apr-2021 12:00 PM to 20-Apr-2021 12:00 PM.

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO FAR 52.212-1 - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

FAR 52.212-1 Paragraph (a) is tailored to read as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449).

FAR 52.212-1 Paragraph (b) is tailored to read as follows:

(b) Offerors shall submit proposals via DoD Secure Access File Exchange (SAFE) https://safe.apps.mil/.

Offerors shall request a “Drop-off Request Code” NLT 12:00 PM CT, 15 April 2021 by emailing Lindsay Carr at lindsay.d.carr.civ@mail.mil and Nikki Radake at nicole.a.radake.civ@mail.mil. An email from DoD SAFE will be sent with a request code authorizing Offerors to Drop-off documents. Hard copy, facsimile or emailed proposals WILL NOT be accepted.

Paragraphs (1) through (11) remain unchanged.

(12) The Government requires support to provide the services identified in the Performance Work Statement (PWS) attached to this solicitation. Offerors are to provide a proposal in accordance with the instructions herein.

Offerors are to comply with the instructions set forth in FAR 52.212-1, Instructions to Offerors – Commercial Items, unless otherwise revised, tailored, or added per this addendum.

General Information.

(A) Proposals shall be clear, concise, and include sufficient detail for effective evaluation and to substantiate the stated information. Proposals shall not rephrase or restate the Government’s requirements, but shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their company or experience and will use this information to evaluate the offer.

(B) Offerors shall submit their proposals in three (3) separate volumes as identified below:

Volume I: Business Proposal Volume II: Technical Proposal Volume III: Price Proposal

(C) Volume I and II shall include a cover page including Offeror name, title of the proposal, volume number, and solicitation number. Volume I and II shall include a table of contents with sufficient detail to easily allow the location of important elements.

(D) Page Limitations. Proposals shall be submitted on 8 ½ by 11-inch paper with no less than one inch margins on all sides. The page limits are inclusive of any charts, diagrams, and/or other graphics. The cover page and table of contents are excluded from the page limitation. All pages shall be numbered. Times New Roman 12-point font shall be used except for figures, tables, and diagrams where smaller is acceptable as long as it is readable. Excess pages exceeding the maximum limits will not be read or considered in the evaluation.

Volume I: The Business Proposal has no page limitation.

Volume II: The Technical Proposal Subfactors 1 and 2 are limited to 25 pages total combined. The

Technical Proposal Subfactor 3 has no page limitation. The Technical Proposal Subfactor 4 is limited to 5 pages.

Volume III: The Price Proposal has no page limitation.

(E) Proposal Preparation Costs. This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of the Offeror’s proposal or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation of negotiations. By the submission of its offer, the Offeror assumes all associated costs.

Instructions for submitting Volumes I through III are as follows:

Volume I – Business Proposal. The Business Proposal shall include all documents/information required by the solicitation but is not part of the Technical Proposal or Price Proposal Volumes. This includes all documents requiring signature or completion by the Offeror. The Business Proposal shall comply with the instructions below.

Offerors shall identify the individuals authorized to negotiate with the Government and obligate their company contractually. Only an authorized official of the firm shall sign the required documents.

(A) The offer shall be submitted on the SF 1449, Solicitation/Contract/Order for Commercial Items. Offerors shall complete blocks 12, 17a, and 30 a, b, and c of the SF 1449. The Offeror shall be registered in the System for Award Management (SAM) database prior to the proposal due date. Offerors shall remain registered during performance and through final payment of any contract resulting from this solicitation. Offerors shall ensure the information in Block 17a is consistent with the company information in SAM. Complete Block 17b, if applicable.

In addition, Offerors shall complete FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) if FAR 52.204-26 is not completed, or if the Offeror represents it “will” provide or “does” use covered telecommunications equipment, FAR 52.209-7 Information Regarding Responsibility Matters (Oct 2018), FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (Oct 2020) and Alternate I (Oct 2014), FAR 52.222-22 Previous Contracts and Compliance Reports (Feb 1999), and DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation (Dec 2019). Offerors shall also provide signed copies and complete blocks 8, 15a, 15b, and 15c of all solicitation amendments, if applicable.

(B) Offerors shall complete/submit the Offeror Information Sheet, Attachment 4, of this solicitation.

(C) Offerors shall provide a flood plain report from the Federal Emergency Management Agency, the United States Army Corps of Engineers or disinterested third party professional engineer/surveyor IAW with Defense Transportation Regulation (DTR), Part 4, Appendix D.

(D) Offerors shall provide documentation signed by the Local Fire Marshall (or authorized representative) affirming that the facility meets all local codes and ordinances dated within 30 days of proposal submission date.

(E) Offerors shall provide an Insurance Services Office (ISO) Rate Credit Report or pending application.

Volume II – Technical Proposal. This volume shall address the Offeror’s Technical Capability and outline the Offeror’s understanding of the Performance Work Statement (PWS) requirements. Offerors shall not repeat the PWS without sufficient elaboration. Statements such as “the Offeror understands,” “can or will comply with all the requirements of the PWS,” or “standard procedures will be employed,” are insufficient. The Technical Proposal shall exclude any reference to the price aspects of the proposal. Offerors shall demonstrate an understanding of the work under each subfactor as described below.

(A) Subfactor 1: Phase-in/Transition Ramp-up (PWS 1.3.1.1.). Offerors shall submit a phase-in plan for accomplishing the tasks to be fully operational to begin accepting HHG/UB shipments not later than 180 days after award. The plan shall outline the services necessary to begin accepting HHG/UB shipments not later than 180 days after award.

(B) Subfactor 2: Technical Approach. Offerors shall describe its approach for achieving the objectives of each of the following PWS paragraphs:

1. Facilities (PWS 1.3.2.3). Offerors shall submit a plan to operate warehouses capable of storing up to 30,000,000 gross pounds of HHG/UB annually. Plan shall include all mitigation techniques to ensure shipments are not exposed to any damage. These facilities must maintain an interior ambient temperature not to exceed 75℉ and not to fall below 35℉. The facilities must maintain a relative humidity reading range of 30%-55% indoors at all times.

2. Remote Climate Sensor Monitoring (PWS 1.3.2.4). Offerors shall provide warehouse facilities equipped with remote climate sensor monitoring technology. The sensors must be capable of capturing at a minimum temperature and humidity, twenty-four hours a day, seven days a week and 365 days per year. The remote sensor hardware shall be placed in accordance with the equipment manufacturers specifications and recommendations required to provide 100% coverage of the entire facility where U.S. Government HHG/UB shipments are stored. The readings shall be made available to the CO and COR via a remote web based password controlled log in at all times.

3. Handling-In (PWS 1.3.3 and subparas). Offerors shall provide a plan to handle-in shipments. Plan shall include protecting Personally Identifiable Information (PII).

4. Storage (PWS 1.3.4 and subparas). Offerors shall submit a plan to store HHG/UB. Plan shall include electronic record methodology, shipment locators and fumigation processes.

5. Handling-out (PWS 1.3.5 and subparas). Offerors shall submit a plan to handle-out HHG/UB. Plan shall include process for shipments released in error.

(C) Subfactor 3: Mission Essential Contractor Services Plan. In accordance with DFARS provision 252.237-7024, Offerors shall provide a Mission Essential Contractor Services Plan to meet the Government’s requirements in support of mission-essential functions.

(D) Subfactor 4: IT Integration. Offerors shall submit a Systems Integration Plan which includes clearly identified activities and timeframes required to interface its IT system(s) with Government IT systems (i.e., Milmove/IGC). System Integration Plan shall demonstrate full integration between the Offeror’s IT system and Government-managed system (i.e., Milmove/IGC) as defined in PWS sections 1.3.6.3 and 1.3.6.4.

Volume III - Pricing Proposal.

(A) Attachment 2, Pricing Schedule. Offerors shall follow all directions and instructions on all tabs in RFP Attachment 2, Pricing Schedule. To be eligible for award, Offerors shall insert a proposed price in all cells which require a proposed rate IAW the instructions in RFP, Attachment 2, Pricing Schedule. Offerors shall not alter the format of Attachment 2, Pricing Schedule. Price proposals shall be submitted in .xlsx format. All prices shall be entered to the nearest cent. Alterations, formula adjustments, cell formatting, adding terms or conditions, may result in your offer being determined non-responsive.

(13) Submission of Questions.

i. Formal communications, such as requests for clarification, questions, and/or written information concerning this solicitation shall be submitted in writing via email to Lindsay Carr at lindsay.d.carr.civ@mail.mil and Nikki Radake at nicole.a.radake.civ@mail.mil.

ii. No information concerning this solicitation or requests for clarification will be provided in response to Offeror-initiated telephone calls. Written questions will be answered in writing and provided to all Offerors via beta.SAM.gov. Due to the time required to research a question and provide an answer, questions received less than 3 calendar days prior to the due date of offers specified in this solicitation may not be answered.

iii. The request shall be in the following format:

Reference: Document _____, Page _____, Paragraph _____, (or Figure _____).

Question: ______________________________________

FAR 52.212-1 Paragraph (c) is tailored to read as follows:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

FAR 52.212-1 Paragraph (e) is tailored to read as follows:

(e) Multiple offers. Multiple offers with identical Commercial and Government Entity (CAGE) codes shall be excluded from consideration.

FAR 52.212-1 Paragraph (l)(7) is added and reads as follows:

(l)(7) Debriefings may be provided in writing, orally, or in person, at the Government’s discretion.

(End of Addendum)

FAR 52.212-2

FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS

FAR 52.212-2 is replaced in its entirety:

(a) The Government intends to award a single indefinite delivery, indefinite quantity (IDIQ) contract as a result of this solicitation. The Government intends to evaluate proposals and award a contract without conducting discussions. However, the Government reserves the right to conduct discussions if it is determined to be in the best interest of the Government. The Government will conduct a low price technically acceptable (LPTA) source selection. To receive an award, the Offeror must (1) be deemed responsible IAW FAR Part 9, (2) conform to all required terms and conditions, and (3) represent a best value to the Government, price and other factors considered.

To arrive at a source selection decision, procedures detailed in FAR 15.101-2 will be utilized.

(1) Each offeror’s proposal will be evaluated against the following factors:

(a) Factor 1 – Business Proposal

(b) Factor 2 - Technical Proposal

i. Subfactor 1 –Phase-In/Transition Ramp-up

ii. Subfactor 2 – Technical Approach

iii. Subfactor 3 – Mission Essential Contractor Services Plan

iv. Subfactor 4 – IT Integration

(c) Factor 3 - Price

(2) Relative order of importance: Price will be evaluated but not rated. The Business Proposal and Offeror’s

Technical Proposal will be rated on an Acceptable/Unacceptable basis.

(b) The above factors shall be evaluated in the following manner:

(1) Factor I – Business Proposal. The Offeror’s Business Proposal will be evaluated on an Acceptable/Unacceptable basis as defined below. The Government will not award to an Offeror that has an Unacceptable rating for the factor.

RATING DEFINITION

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

In order to be rated Acceptable, the Offeror’s proposal shall conform to all requirements of this solicitation, including the Proposal Preparation Instructions under Addendum to FAR 52.212-1. The Offeror must be registered in System for Award Management (SAM) at the time of proposal submission.

(2) Factor II—Technical Proposal. The Offeror’s Technical Proposal will be evaluated on an Acceptable/Unacceptable basis at the subfactor level as defined below. The Government will not award to an Offeror that has an Unacceptable rating for any subfactor.

RATING DEFINITION

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

(a) Subfactor 1. –Phase-In/Transition Ramp-up. To be rated Acceptable, the Offeror must submit a realistic transition plan for accomplishing the requirements identified in the PWS, Paragraph 1.3.1.1. The Offeror’s approach shall demonstrate an understanding of the implementation schedule requirements and should result in accomplishment of the tasks to be fully operational to begin accepting HHG/UB shipments not later than 180 days after award.

(b) Subfactor 2. – Technical Approach. To be rated Acceptable, the Offeror’s Technical Approach must clearly describe the contractor’s experience, capabilities, personnel, techniques, procedures, and programs required for achieving the objectives of the PWS paragraphs cited below. The proposed approach shall effectively demonstrate the Offeror’s ability to comply with these PWS requirements. Proposals that merely paraphrase the requirements of the Government’s PWS, or use such phrases as “will comply” or “standard techniques will be employed,” will be considered Unacceptable and will not be considered further.

1. Facilities (PWS 1.3.2.3)

2. Remote Climate Sensor Monitoring (PWS 1.3.2.4)

3. Handling-In (PWS 1.3.3 and subparas)

4. Storage (PWS 1.3.4 and subparas)

5. Handling-Out (PWS 1.3.5 and sub paras)

(c) Subfactor 3. – Mission Essential Plan. To be rated Acceptable, the Offeror must submit a realistic Mission Essential Contractors Services Plan which meets the requirements set forth in DFARS clause 252.237-7024.

(d) Subfactor 4. – IT Integration. To be rated Acceptable, the Offeror must provide a Systems Integration plan which clearly identifies the activities and timeframes required to interface the offeror’s IT system(s) with Government IT systems (i.e., Milmove/IGC). The System Integration Plan shall demonstrate full integration by showing the establishment of successful information systems connections between the Offeror’s IT system and

Government-managed system in accordance with PWS 1.3.6.3. and 1.3.6.4. IGC will be the initial interface used.

Milmove is an OPTIONAL CLIN should a new IT platform need to be used.

(3) Factor III - Price Proposal. Price will be considered in determining the best value Offeror. Price will be evaluated for completeness; however, price will not be rated. In order to be considered for award, the Total Evaluated Price (TEP) must be determined fair and reasonable. Prices not included in the TEP, as identified in Attachment 2, Pricing Schedule, will be evaluated for fair and reasonableness. The Offeror’s proposed pricing will be evaluated using one or more of the techniques set forth in FAR 15.404-1(b)(2) to determine prices fair and reasonable. Proposed pricing will also be evaluated to determine that all prices are complete (a proposed price has been entered in all cells with a light green background in Attachment 2, Pricing Schedule). The Government may determine a price proposal is unawardable if the prices proposed are materially unbalanced. Unbalanced pricing exists when, despite a fair and reasonable TEP, the price of one or more line items is significantly overstated or understated and poses an unacceptable risk to the Government.

(a) Options. The Government will evaluate offers for award proposed by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s). If the Government extends the contract pursuant to FAR 52.217-8, Option to Extend Services, such extension will be at the rates in effect under the contract when the option is exercised. For the TEP calculation, pricing for the 6-month extension of services period will be based on the prices of 1/2 the total extended prices for Option Period 4 (Attachment 2—Pricing Spreadsheet Tab B).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)