2021.04.08 NTS-R Q&A Round 3.pdf

Q# Q&A

Round Topic RFP Document & Para Question Answer

1 Round 1 Warehouse Location

RFP Attachment 1 PWS Paragraph 1.3.2.3

Are there any restrictions as to the locations of the proposed facilities on the East and West Coast?

Warehouse location restrictions are located in PWS Paragraphs 1.3.2.3 and 1.3.2.7.

2 Round 2 Current Storage Weights

RFP CLINs X002 How much weight is currently being stored on the East Coast? How much weight is currently being stored on the West Coast?

East Coast (BJAQ) presently has 9,003, 818 lbs and West Coast (LFAH) presently has 9,924,984 lbs.

3 Round 2 Warehouse Location

RFP Attachment 1 PWS Paragraph 1.3.2.3

Are all US States within CONUS considered acceptable locations provided they are technically acceptable to the PWS standard?

Yes, all US States within CONUS could be acceptable locations, subject to the restrictions state in PWS Paragraphs 1.3.2.3 and 1.3.2.7.

4 Round 2 Warehouse Location

RFP Attachment 1 PWS Paragraph 1.3.2.3

Has TCAQ considered limiting the location of the warehouse to a distance from a major US Port?

The location of warehouses is not limited to the vicinity to major US ports. This approach provides maximum flexibility in proposed solutions while potentially alleviating other environmental issues such as mold.

5 Round 3 CLINs/Option

Years

RFP

Would the government consider a five- year contract whereby the first three years are firm with two subsequent option years? Warehouse space is generally leased for five-year terms, so only having one-year firm results in far too much risk.

The Government anticipates no change to the contract period of performance.

6 Round 3 Facilities RFP Attachment 1 PWS

Paragraph 1.3.1

Where are the current facilities located (so we can calculate transition / move costs)? Current faciliaties are located at Fairfield, CA and Suffolk, VA.

7 Round 3 Storage Weights

RFP Attachment 1 PWS Paragraph 1.3.1

What is the estimated amount to be moved from each facility in lbs, units and cu ft.?

The amount to transition will not be known until after the 3 year sunset period of the current contract. Transportation costs will be paid per CWT via the Transition CLIN.

8 Round 3 Crates RFP Attachment 1 PWS

Paragraph 1.3.1 What is the number of moving crates currently stored at each location?

The Government does not track storage shipments at the crate level. On a monthly average there are 4,956 lots/19.2 million pounds in storage.

9 Round 3 Pallets RFP Attachment 1 PWS

Paragraph 1.3.1 What is the number of pallets currently stored at each location?

The Government does not track storage shipments at the pallet level. Retrograde Household Goods are stored via containers as defined in PWS Appendix D. Contractors may determine pallets are required for storage at their own discretion and at no cost to the Government.

10 Round 3 Facilities RFP Attachment 1 PWS

Paragraph 1.3.2.3 What is the current SF for each location?

The PWS does not specify a square footage requirement. Contractor must be capable of storing up to thirty million gross pounds of HHG/UB annually per PWS 1.3.2.1.

11 Round 3 Volume

Estimates RFP Attachment 1 PWS

Paragraph 1.3.3, 1.3.4, 1.3.5 In addition to CWT, please provide unit volume estimates for: Handle-In, Storage, Handle-Out (containerized), Handle-Out (non-containerized)?

RFP Pricing Attachment, Tab B, The CLIN for handle-in/handle-out and storage provide CWT estimates. Unit volume estimates will not be provided as the pricing is done on a CWT basis.

12 Round 3 Volume

Estimates RFP Attachment 1 PWS

Paragraph 1.3.2.5 What is the estimated amount of non- palletized or non-crated goods (e.g., loose cartoons / cases / etc.) in units and CWT?

There were approximately 400 lots released non-containerized in 2020. This is an estimated number and there is no guarantee of how many non-containerized shipments may be required.

13 Round 3 Volume

Estimates RFP Attachment 1 PWS

Paragraph 1.3.5 What is the overall average weight per unit stored? The overall average weight stored per unit is approximately 4,000 lbs.

ROUND 2 RFP Q&A

ROUND 3 RFP Q&A

14 Round 3 Scope of Work RFP Attachment 1 PWS

Paragraph 1.2 Is any specialized Material Handling Equipment required? If so, what (e.g., shipping container handlers)?

No, the PWS does not specify any material handling equipment required.

15 Round 3 Volume

Estimates RFP Attachment 1 PWS

Paragraph 1.3.5

Please provide an estimate of the number of cartons and crates we would need to provide.

Reference questions 12 and 13. The shipments will arrive in containers which are not to be uncrated unless there is noticeable damage. Contractors would have to provide containers when there is damage and the contents need to be put into a new container. The Government does not maintain historical data of the number of replacement container.

16 Round 3 Pricing FAR 52.212-2 Evaluation Will the transportation cost from the Port of Entry to the contractors facility impact the evaluation of the bidders price?

No. Price is evaluated in accordance with FAR 52.212-2, Factor III. The TEP will be calculated based on the detailed instructions found in RFP Attachment 2 Pricing Schedule.

17 Round 3 Joint

Inspection RFP Attachment 1 PWS

Paragraph 1.3.2.10 Will the contractor be liable for loss or damages of any/all contents if no EXCEPTIONS are noted?

See PWS Paragraph 1.3.2.10 for Joint Inspection and Appendix A for Liability and Claims. The omission of notations or exceptions for any container shall indicate the container was received in "good condition." Every claim would be reviewed on a case by case basis. As such there is not an automatic decision if no exceptions are noted.

18 Round 3 Handling-In RFP Attachment 1 PWS

Paragraph 1.3.3.6

Instead of unpacking a carriers container and loading the contents into a government owned container, can the contractor provide the carrier with another container in exchange?

The contractor is not allowed to exchange carrirer-owned containers with Government-owned containers.

19 Round 3 Handling-In RFP Attachment 1 PWS

Paragraph 1.3.3.7 Will the contractor be reimbursed for any/all cost associated with the damaged items?

There is no reimbursable line item for this contract. All costs associated with performace of the PWS shall be factored into the CWT rates provided in RFP Attachment 2 Pricing Schedule.