Attach_5_-_PWS.pdf

Page 1 of 23 Pages

U.S. Army Ship-To-Shore Cranes (STS) and Rail Mounted Gantry Cranes (RMG) Maintenance

Logistics Sustainment Performance Work Statement (PWS)

3 October 2018; Version 29

1. Contract or Title. U.S. Army Ship-To-Shore Cranes (STS) and Rail Mounted Gantry Cranes (RMG)

Maintenance Logistics Sustainment Contract.

2. Background. The Military Surface Deployment and Distribution Command (SDDC) has a require-ment to maintain Ship-To-Shore (STS) and Rail Mounted Gantry (RMG) Cranes. Requirements include

Scheduled Maintenance (SM) and on-call Unscheduled Maintenance (USM). Scheduled maintenance has the following meanings: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. Sched-uled Maintenance includes inspections, tests, measurements, adjustments, repairs, and parts replacement, performed specifically to prevent faults from occurring. Unscheduled maintenance includes all actions to perform special inspections, diagnose equipment malfunctions, and restore the equipment to normal oper-ating condition.

3. Objective: The primary objective of this contract is to avoid or mitigate the consequences of failure of mission critical STS container cranes and RMGs.

4. Scope. This is a non-personal services contract to provide SM and USM, Support Services, and Spare

Parts (Spares) Sustainment on STS & RMG Cranes located at the Military Ocean Terminal Sunny Point

(MOTSU), Southport, North Carolina, the Military Ocean Terminal Concord (MOTCO), Concord, Cali-fornia, and Naval Magazine Indian Island (NMII), Port Hadlock, Washington. This contract will be exe-cuted in three efforts, Comprehensive Crane Assessment, Unpriced Optional Contract Line Item Numbers

(CLIN) Crane Repair, and Crane Standard Operational Performance. During the Comprehensive Crane

Assessment, Unpriced Optional CLIN Crane Repair efforts, the cranes will remain in operation as needed to meet mission requirements. During these first two efforts of the contract, daily maintenance will be performed to ensure full operational capability of the cranes. This maintenance will include scheduled and unscheduled maintenance. The efforts of inspection, condition assessment, and repair in these efforts will be accomplished in accordance with (IAW) the requirements of the Original Equipment Manufac-turer (OEM) manuals, and American Society of Mechanical Engineers (ASME) B30.24. The contractor will have the mechanical, electrical, and structural engineering service capability to support maintenance and sustainment of the cranes in this contract. The contractor will be responsible for obtaining equipment maintenance service manuals that are not available from the Government and provide copies to the Gov-ernment. The contractor will be responsible for software/modernization upgrades required for the cranes.

During the performance of this contract and within 5-business days of award, the Contractor shall provide on-site Project Managers at both MOTSU and MOTCO to facilitate Government-Contractor communica-tions and to maintain a high level of performance and service across all aspects of the contract. The Pro-ject Managers shall be the primary technical and managerial interface between the contractor and the

Government. The name of these people, and alternates, who shall act for the contractor when a Manager is absent, shall be designated in writing to the CO. The Project Managers or alternates will have full au-thority to act for the contractor on all contract matters relating to daily operations.

The Project Managers or alternates must be on-site at both MOTSU and at MOTCO during normal duty hours, as specified herein and to meet with government personnel to discuss problems and to interface scheduled and unscheduled maintenance requirements with the operational schedule. Pre-coordination of

Page 2 of 23 Pages scheduled, unscheduled maintenance and visits to NMII must be accomplished government to govern-ment between the 596th BDE and NMII personnel. This includes operational requirements and contractor arrival for preparation to operational mission requirements.

The project managers or alternates must be on-site during active ship loading and unloading operations where the crane(s) will be utilized at MOTSU, MOTCO, and NMII.

The Contractor's Project Managers shall meet with the CO/COTR as necessary to maintain satisfactory performance and to resolve other issues pertaining to Government/Contractor procedures. At these meet-ings, a mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared by the Contractor, signed by the Contractor's designated representative, and furnished to the Government within two (2) business days of the subject meeting.

The Project Manager or alternate(s) must;

a) be able to read, write, speak, and understand English,

b) possess the skills required to balance scheduled and unscheduled maintenance against operational requirements,

c) attend meetings to understand the pace and requirements of the Government, and

d) possess a working mechanical knowledge of crane(s) in order to coordinate required repairs and services.

5. Performance Requirements.

5.1 Comprehensive Crane Assessment. The Contractor will provide a comprehensive assessment on the condition of all cranes and develop a proposed repair plan with estimated completion dates within two months of the contract performance start date. The report shall identify maintenance, repairs, and ser-vices, above and beyond the normal preventive maintenance requirements, required to ensure each crane meets its life expectancy of 50-years. Reports shall be in Portable Document Format (pdf) and identify the cranes individually, by location and serial number. Each report shall identify and priori-tize (1. Immediate and 2. Long term) conditions/repairs that require immediate corrective action based on operational/safety impact, and repairs that can be scheduled at a later date due lesser opera-tional impact. At no time shall the Government be obligated to perform all repairs identified in the assessment. The following must be provided following completion of the initial inspection:

e) Provide an assessment to the Contracting Officer (CO) and Contracting Officer’s Representative

(COR) documenting the condition of each crane.

f) Provide a proposed repair plan with estimated completion dates (ECD) for all repairs.

Deliverables: Crane Assessment Report and Proposed Repair Plan with ECD

Page 3 of 23 Pages

5.2 Unpriced Optional Contract Line Item Numbers (CLIN) Crane Repair. The government will have a separate unpriced optional CLIN for each of the seven (7) cranes. The Government will utilize the unpriced optional CLINs to perform work identified in the Comprehensive Crane Assessments from paragraph 5.1 of the performance work statement (PWS). The Government is not obligated to per-form any or all work identified in the Crane Assessment Reports in paragraph 5.1 of the PWS. The

Government may exercise unpriced optional CLINs during the base or any option period, at which time the CLIN may be negotiated. These CLINs are OPTIONAL and is not a guarantee. At no time shall the Government be obligated to perform all repairs identified in the assessment. The contractor shall have 30 calendar days to begin performance after option exercised.

The contractor will be required to provide:

Qualified, trained and certified crane mechanics. The contractor will provide training records for each contract employee working at the military ocean terminals demonstrating an acceptable knowledge of these standards by each contract employee. The contractor will have certified crane op-erators to perform operational checks and load testing of the cranes after work/repairs are completed.

Certification, Training, and Licensing- Crane operators shall comply with the standards stated in Fed-eral Maritime Standards 1917.27 and CAL OSHA subchapter 7 group 13 article 98 Section 5006.

a) All parts required for repair of cranes.

b) A report on crane readiness daily and enter it into Global Combat Support System – Army

(GCSS-Army) in accordance with Army Regulation (AR) 700-138. Contractor must have certi-fied GCSS-Army personnel to perform any actions in GCSS-Army

c) A Post Inspection and Maintenance Check Report to verify safe and full operation of the crane.

The contractor shall provide one copy to the COR and enter the report into GCSS-Army.

Deliverable: Report on crane readiness (daily), Post Inspection and Maintenance Check Report, Contractor Employee Training Records

5.3 Crane Standard Operational Performance. The Contractor will maintain cranes at field level mainte-nance and sustainment/depot level maintenance which includes both scheduled and unscheduled mainte-nance tasks. The contractor will provide trained and qualified technicians to maintain, perform diagnos-tics, and repair the container cranes and associated equipment. The contractor will not perform any re-pairs without approval from the CO. The contractor shall schedule all work with the COR. The CO will authorize the repair method which is most advantageous to the government. All repairs, scheduled maintenance, scheduled service calls will include a post maintenance check report to verify safe and full operation of the crane. The contractor shall provide one copy of the post maintenance check report to the

COR and enter the report into GCSS-Army. The contractor will be responsible to possess or obtain suffi-cient spare parts (including all bench and shop stock hardware required) to ensure the cranes are repaired within three to five business days depending on severity of malfunction. The contractor is responsible for all labor, tools, supplies, consumables, and transportation to perform timely and efficient maintenance.

Contractor personnel working at SDDC Military Ocean Terminals will comply with all applicable safety and health regulations to include but not be limited to:

29 Code of Federal Regulations (CFR) 1917 and 29 CFR 1910 where incorporated into 29 CFR 1917. 29

CFR 1910 Subpart D - Walking Working Surfaces

Page 4 of 23 Pages

29 CFR 1910.146 - Permit-required confined spaces

29 CFR 1910.147 - The Control of Hazardous Energy (lockout/tagout)

29 CFR 1910.179 - Overhead and Gantry Cranes

NFPA 70E Standard for Electrical Safety in the Workplace

The contractor shall ensure all applicable inspections and tests are conducted as appropriate by location by a California Operational Health and Safety Administration (CAL OSHA) licensed agency or Federal

Maritime licensed agency with experience in container cranes for each crane. California Code of Federal

Regulations for cranes and other hoisting equipment requires that tests and examinations shall be con-ducted annually by a currently licensed certificating agency or designee listed in the certificating agency license, and a certificate shall be issued by the certificating agency. The contractor will ensure OSHA standards regarding crane use OSHA Standard 29 CFR § 1910.179 and OSHA Standard 29 CFR §

1910.180 are adhered to. All maintenance actions shall be entered into GCSS-Army.

Subtask 5.3.1 – Scheduled and Preventative Maintenance. The contractor will provide:

a) A weekly report in GCSS-Army detailing the status of each open work orders on the first busi-ness day of the week.

b) A monthly scheduled maintenance plan to the COR on the first of each month and enter it into

GCSS-Army.

c) A periodic inspection of each crane in accordance with OEM recommendations and California

Code of Regulations Title 8, Article 100, Section 5031-5035. A record of the dates and results of these inspections for each crane and any deficiencies noted during the inspection must be cor-rected before the crane is operated and entered into GCSS-Army.

d) A lubrication schedule based off the OEM and ASME B30.24 requirements. The contractor will ensure maintenance and lubrication as required are completed and documentation to include lub-ricants utilized with quantities entered into GCSS-Army.

e) A corrosion control plan based off the OEM and environmental conditions. Corrosion Control

Measures will be implemented to prevent, minimize and correct the effects of electrochemical or chemical attack on materials by the environment. Corrosion is the result of a chemical reaction between a metal and its surroundings during which the metal is oxidized.

f) Repair of painted surfaces as a corrective measure shall include the cleaning, surface preparation, priming and painting of all areas which indicates the paint is deteriorating due to age and weath-ering, failing and allowing iron oxidation to develop, and chipped or damaged exposing the base metal to the elements. As part of corrosion control the Contractor shall prepare, refinish surfaces, and apply protective coatings and under-coating as required to prevent corrosion. Materials and application shall meet or exceed OEM specifications and service bulletins.

Page 5 of 23 Pages

g) The contractor shall maintain the currency on all service bulletins released by the OEM and com-ponent suppliers (e.g., motors, generators, brakes, bearings, couplings), and will attain and main-tain current OEM manuals for the cranes.

Subtask 5.3.2 – Unscheduled Maintenance (USM). The contractor will provide:

a) A cost estimate to the CO and COR, within three working days, when parts fail as a result of in-spections or failures during operation.

b) Trouble shooting and or diagnosis (Non-destructive Inspection) of the crane defect within twenty-four hours or one business day of notification by the COR.

c) The contractor shall order repair parts within forty-eight hours or two business days after diag-nosis and CO approval. It is understood that some parts and material required for repairs will not be identified and pre-priced. The contractor will provide quotes or an invoice from at least two reputable parts vendors to the COR. All replacement parts will be at least equal to the origi-nal manufacturer’s specifications. There will be no added profit on un-priced parts/material;

however, the contractor may include a reasonable shipping/handling fee. The COR will forward a copy of the parts quote or invoice to the CO for negotiation and approval.

Subtask 5.3.3 - Emergency Service. Contractor will provide emergency repair, service, and diagnostic services, when notified by the COR. On a 24 hour/7 basis, emergency service calls require response within two (2) hours after notification to begin the repair process to bring to an operational state. Repairs that cannot be corrected at the time of the initial call will be handled under Subtask 5.3.2. The contractor will have one (1) business day to have emergency repair parts placed on order upon approval of the CO.

Subtask 5.3.4 – Quadrennial Inspection (QI). The contractor will ensure quadrennial inspections com-pleted every 4 years. The QI will comply with all annual inspection requirements and include proof load testing of the crane to no less than 120% and no greater than 125% of the crane’s rated capacity at a given radius.

Subtask 5.3.5 – Equipment Maintenance and Inspections. The contractor will perform periodic inspec-tions IAW OEM Manual and Federal Maritime Standards and CALOSHA Standards. Corrosion control inspection and prevention measures shall be performed as part of Preventive Maintenance (PM). Corro-sion Areas that existed prior to the PM and identified during the inspection shall be considered a repair.

Subtask 5.3.6 – Load Test and Certification. For all lift capable equipment serviced and /or repaired, a selective inspection and either a load test or other appropriate proof test and certification will be made af-ter adjustment, repair, replacement, or alteration/modification of a load bearing or load controlling part or component. The load test or other appropriate proof test need only be performed where the adjustment, repair, replacement, or alteration/modification, if not performed correctly, could result in dropping, un-controlled shifting, or movement of the load. If holding strength is a function of the parts or components affected by the maintenance work, a load test and certification will be performed. The contractor will maintain records on completed load testing and certifications and will make available to the COR for re-view on request.

Page 6 of 23 Pages

Subtask 5.3.7 – GCSS-Army Process Flow. All maintenance actions conducted under this contract shall be documented by the contractor, in the Global Combat Support System – Army (GCSS-Army). Based on previous maintenance services and recommended maintenance intervals, GCSS-Army will generate a SM

Work Order notification. The contractor will accept or propose an alternate schedule within five business days. The Government will accept or reject any or all contractor proposed changes within five business days of receipt of the contractor’s proposed schedule. Acceptance or rejection of any or all proposed changes will not result in any cost adjustments. Upon completion of the SM, the contractor shall annotate on each work order the time utilized to perform each task identified, the parts used (by part number, part name, quantity, and the cost per unit), and the name of the contractor personnel performing the SM.

Within one business day of work completion, the performing contract technician will submit the work or-der to the COR. If work is accepted, the COR will sign and date the work order as acceptance of the equipment. Within four business days of acceptance of the work, the contractor will provide the signed work order and invoice to the COR and contractor shall enter data into GCSS-Army.

Subtask 5.3.8 – Mean-Time-Between Failure. The contractor will track mean-time-between failure of each part replaced, and document those results against the recommended mean-time-between failure recommend by the manufacturer of the part.

Deliverables: Weekly Work Order Report, Monthly (30 day) Scheduled Maintenance Report, Repair

Cost Estimate, Proof of Service Bulletin Currency, Lubrication Schedule, Corrosion Control Plan, Quad-rennial Inspection Certification, Mean-Time-Between Part Failure Report (as required IAW PWS Subtask

5.3.8), Load Test Reports (as required IAW PWS Subtask 5.3.6)

5.4 Task 4 – Manpower Reporting. The contractor will report all contractor labor hours (including sub-contractor labor hours) required for performance of services under this contract through the DoD Enter-prise Contractor Manpower Reporting Application (ECMRA) via that secure data collection site. The contractor is required to fill in all required data fields using the following web address:

https://www.ecmra.mil/

Deliverables: Labor Hours via ECMRA website

5.5 Task 5 – Quality Control Plan. The contractor will establish and maintain a complete Quality Control

Plan to ensure the requirements of the contract are provided as specified. A pdf copy of the contractor’s

Quality Control Plan will be provided to the CO on the contract start date and as changes occur. The Plan will be subject to the CO’s approval. The plan will include, as a minimum, items listed below:

a) An inspection system covering all the maintenance and repair services required by this con-tract and any other areas deemed necessary by the contractor.

b) The plan must specify the services and equipment to be inspected on both a scheduled or un-scheduled basis, how often inspections will be accomplished, and the contractor personnel who will perform the inspections including their title and qualifications. The method for identifying and preventing defects in the quality of service performed before the level of per-formance becomes unacceptable.

c) On-site records of all inspections conducted by the contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the PWS, that https://www.ecmra.mil/

Page 7 of 23 Pages are the responsibility of the contractor, are the property of the Government and will be made available to the Government during the term of the contract.

Deliverable: Quality Control Plan

6. Performance Standards.

Performance Standard Acceptable Quality

Level (AQL)

Methods of Calculation

1. PWS Paragraph 5.1:

Complete a comprehensive As-sessment of all seven (7) cranes within two months of the start of contract perfor-mance.

No reports may be later than the specified time period.

100% of the reports are delivered to the CO and COR on time.

2. PWS Paragraph 5.1:

Complete authorized Crane

Repairs on-time.

Repairs are completed on-time 100% of the time.

100% INSPECTION.

COR shall observe all contractor op-erational checks.

3. PWS Paragraph 5.2:

Start crane repairs within 30-calendar days of notification by CO.

All repairs are started within 30-calendar days of notification by the CO, 100% of the time.

COR shall observe contractor perfor-mance on start date.

4. PWS Paragraph 5.2:

Complete Crane Repairs on-time.

Repairs are completed on-time 100% of the time.

COR shall observe all contractor op-erational checks

5. PWS Paragraph 5.3.1c:

Complete periodic inspections of each crane in accordance with OEM recommendations and California Code of Regula-tions Title 8, Article 100, Sec-tion 5031-5035

100% of the time Validated through reporting in

GCSS-Army by COR

6. PWS Paragraph 5.3.1d:

Maintenance and lubrication are completed as required and documented in GCSS-Army.

100% of the time Validated through reporting in

GCSS-Army by COR

7. PWS Paragraph 5.3.2a:

Cost estimate of repairs is pro-vided within three workdays.

100% of the time GO/NO GO

8. PWS Paragraph 5.3.2b:

Trouble shooting and or diag-nosis (Non-destructive Inspec-tion) of the crane defect within

100% of the time

GO/NO GO

Page 8 of 23 Pages twenty-four hours or one busi-ness day.

9. PWS Paragraph 5.3.2c:

Repair parts on order within forty-eight hours or two busi-ness days after CO approval.

100% of the time. GO/NO GO

10. PWS Paragraph 5.3.3:

Emergency response within two (2) hours after notification by COR.

100% of the time GO/NO GO

11. PWS Paragraph 5.3.3:

Provide Contractor’s Quality

Control Plan to the CO on the contract start date and as changes occur.

100% of the time GO/NO GO

12. PWS Paragraph 5.3.4:

Quadrennial Inspection

100% of the time Validated through reporting in

GCSS-Army by COR

13. PWS Paragraph 5.3.5:

Equipment Maintenance and

Inspections

100% of the time Validated through reporting in

GCSS-Army by COR

14. PWS Paragraph 5.3.6:

Load Test and Certification

100% of the time 100% INSPECTION.

COR shall observe all contractor op-erational checks.

15. PWS Paragraph 5.4:

Report all labor hours IAW

ECMRA regulations.

100% of the time GO/NO GO

6.1 Army Readiness Standards. The contractor shall maintain an Equipment readiness goal rating as de-fined in AR 700-138 of 90 percent or better:

a. Green=Capability of 90–100 percent of requirement; negligible risk; minor problems, shortfalls, defi-ciencies, issues, concerns, or limiting factors; fully supportable.

b. Amber=Capability of 70–89 percent of requirement; some risk; some issues, problems, shortfalls, deficiencies, concerns, or limiting factors; supportable with limitations.

c. Red=Capability of 60–69 percent of requirement; high risk; major issues, problems, shortfalls, deficien-cies, concerns, or limiting factors; supportable with severe constraints.

d. Black=Capability of less than 59 percent of requirement; grave risk; potential war stopper; not support-able.

6.2 Formula for Determining Operational Readiness. The operational readiness is based on total com-bined cranes assigned to that unit. The standard formula for determining readiness is from AR 220-1, paragraph 5.5, dated 15 November 2001;

Total number of days in reporting period for each crane. Total number of days the crane was operational during the reporting period. Divide the number of days the crane was operational during the reporting period, divided by the number of days in the reporting period. Multiply by

100 and round to the nearest whole number.

Page 9 of 23 Pages

The cranes will be considered in “continued and productive service” operational during standard OEM manual maintenance inspections, unless a component is found inoperable that affects safety or the opera-tional capability of the crane or the crane is being recertified. At that point the downtime for that specific crane starts until it is operational again.

7. Place of Performance. Travel in and around the primary place(s) of performance may be required throughout the contracted period of performance. Additional travel within CONUS may be required to support the requirements of this PWS.

7.1 Container Crane Locations (See appendix one for specific crane locations).

Military Ocean Terminal-Sunny Point

6280 Sunny Point Road

Southport, North Carolina 28461

Military Ocean Terminal-Concord

410 Norman Ave

Building 607

Concord, CA 94520

Naval Magazine Indian Island

100 Indian Island RD

Port Hadlock, WA 98339

8. Period of Performance. The period of performance will include a 12 month base period and 2, 12 month option periods. The total period of performance including all option periods will not exceed 42 months including the optional 6 month extension period in accordance with FAR clause 52.217-8.

9. Security Requirements. The contractor or authorized representative will submit to the COR a roster identifying all contractor personnel who will be performing under this contract and require access to the equipment for which maintenance services are required. The roster will contain the following information about each individual. An updated roster and individual information will be provided to the COR when any contractor personnel changes occur. US citizens require background investigation. Access to NMII will be coordinated directly with NMII Access Control.

Name (last, first, middle initial), aliases

Status (type of employment)

Name of company

Office Phone

Home address

Date of birth

Weight, height, color hair and eyes

Length of anticipated employment

9.1. Personnel Investigation Requirements for a Common Access Card (CAC). Personnel assigned to this contract who require access to non-secure internet protocol router network (NIPRNET) applications, UN-

CLASSIFIED government systems, and/or require a CAC, must successfully complete a Tier 1 (T1) inves-tigation or have a completed National Agency Check with Inquiries (NACI) or suitable investigation meet-ing the T1/NACI or higher level, resulting in favorable suitability for Public Trust eligibility. T1 investiga-

Page 10 of 23 Pages tions must be opened with fingerprint, name, and criminal records checks returned favorably before con-tractors are cleared to begin work on the contract. Favorable T1/NACI or higher investigation results must be posted in the Joint Personnel Adjudication System (JPAS) before a contractor is granted a CAC or have access to UNCLASSIFIED government systems. T1 requests will be submitted by MOTSU Security

Manager, via a Personnel Security Investigation Program (PSIP) form, for processing as soon as the em-ployees are identified. MOTSU will only process T1/Position of Trust investigations and will not com-plete any personnel security investigations for classified access. It is incumbent upon the contractor to have the appropriate investigations completed upon start of the task order.

If the Government notifies the Contractor that the employment or the continued employment of any Con-tractor employee is prejudicial to the interests or endangers the security of the United States of America, the Contractor shall make any changes necessary in the appointment(s). All contractor employees at

MOTSU or MOTCO will submit to an NCIC criminal background check through the appropriate Visitor

Center. NMII Access Control will vet the contract employees for access to the installation.

9.2 Identification Badges

Contractor shall ensure all employees entering MOTSU and MOTCO must have government issued iden-tification and their MOTSU or MOTCO issued picture identification badge. Each Visitor’s Center will issued their picture identification badge upon completion and review of the NCIC criminal background check. Contractor will coordinate with NMII Access Control to obtain Navy Region Northwest identifica-tion badges to facilitate routine access to the installation.

9.3 Removal of Contract Employee

Circumstances surrounding the removal of contract employees include security deviations/incidents and credible derogatory information received or uncovered on contract members during the course of the con-tractual period. The contract company shall make any changes necessary in the appointment(s).

9.4 Reporting Threat-Related Incidents

Persons employed by Army Contractors will report threat-related incidents, behavioral indicators, and other matters of Counter-Intelligence (CI) interest specified in AR 381-12, Chapter 3, to the Installation

Security Officer, the nearest military CI Office.

9.5 Investigation Validation Checks. Upon award of this contract, the names and social security numbers of all contract employees supporting this contract will be submitted to MOTSU Security Manager for vet-ting in the JPAS to ensure investigative requirements have been obtained before contract start date. This requirement will be completed prior to the COR/Trusted Agent (TA) submitting contract employees for their CAC in the DOD Trusted Associate Sponsorship System (TASS). If a contractor employee does not have the appropriate investigative requirement, the employee will be denied the ability to work in support of this contract and will not be loaded in TASS.

9.6 CAC Issuance (including 596th Special Security Requirements Language). Upon notification by the

MOSTU Security Manager that contractor personnel meet the required investigative levels, personnel will be loaded in TASS with an expiration date on their CAC for the current period of performance. Once approved in TASS, the contractor employees may go to the nearest Real-Time Automated Personnel

Identification System (RAPIDS)/Defense Enrollment Eligibility Reporting System (DEERS) office for

CAC issuance. At termination of the contract the contractors’ CACs and any security badges issued will be turned in to the COR. If an employee is terminated the same procedures are required for CAC turn-in.

The COR will return CACs and badges to the MOTSU Security Manager. This will be accomplished on the last day of the contract or upon any termination/reassignment of a contract employee. CORs who obtain CAC and security badges due to short notice terminations or release of contract employees will revoke access in TASS. CAC Issuance is required for anyone that is going to work in GCSS-A, whether at MOTCO, MOTSU or NMII.

Page 11 of 23 Pages

9.7 Operations Security (OPSEC). All information furnished to the contractor is to be used FOR OFFI-

CIAL USE ONLY (FOUO). The contractor is required to be aware of OPSEC requirements from SDDC.

Information determined as FOUO or included as part of the OPSEC Critical Information List (CIL) and

Essential Elements of Friendly Information (EEFI) is not to be released to the public.

9.8 FPCON Impact on Work Levels (US Installation Only)

Contractors may be considered mission essential in this PWS; therefore, access to the installation during increased force protection conditions (FPCON) BRAVO, CHARLIE, and DELTA may be authorized based on circumstances related to increase in FPCON.

9.9 Security Regulation Compliance. The contractor shall be required to comply with all security regula-tions and directives as identified herein, and other security requirements in this contract. The contractor shall not divulge any financial, planning, programming, or budgeting information without the express consent of the Government as outlined in OPSEC and Information Security regulations.

9.10 DD254. This section shall be considered a supplement to Block 13 of the Government provided DD

Form 254, Contract Classification Specification. The following security requirements shall apply to this effort.

References:

2000.12 (DOD Antiterrorism (AT) Program)

2000.16 (DOD Antiterrorism (AT) Standards)

5200.01 Volumes 1-4, (DODM Information Security Program)

5200.02 (DODM Procedures for the DOD Personnel Security Program)

5200.08-R (DOD Physical Security Program)

5220.22-M (National Industrial Security Program)

8500.1 (DODI Cyber Security)

DOD regulations found at: http://www.dtic.mil/whs/directives/corres/pub1.html

AR 25-2 (Information Assurance)

AR 190-13 (Physical Security Program)

AR 380-5 (Department of the Army Information Security Program)

AR 380-20 (Restricted Areas)

AR 380-49 (Industrial Security Program)

AR 380-67 (Department of the Army Personnel Security Program)

AR 381-12 (Threat Awareness and Reporting Program)

AR 525-13 (Antiterrorism)

AR 530-1 (Operations Security)

SDDC Regulation 190-13 (SDDC Physical Security Program)

SDDC Regulation 380-2 (SDDC Operations Security Program)

SDDC Regulation 530-1 (SDDC Information Security Program)

SECNAV M-5510.30 Department of the Navy Personnel Security Program

SECNAV 5239.3C DEPARTMENT OF THE NAVY CYBERSECURITY POLICY

SECNAV 5510.36A DEPARTMENT OF THE NAVY (DON) INFORMATION SECURITY

PROGRAM

INSTRUCTION

OPNAV-M 5510.1 Office of Chief of Naval Operations Security Regulations

Manual

Page 12 of 23 Pages

OPNAVINST 5530.14E, Navy Physical Security and Law Enforcement Program

(Provided upon request)

10.0 Vehicle Registration. Contractor provided vehicles used in performance of the contract will be ap-propriately registered with the installation’s pass and security office. The contractor will ensure that em-ployee vehicles to be driven on the installation, to include motorcycles, are in conformance with state, city and local transportation regulations. The Government will not permit access to the installation with-out proper vehicle identification and registration. Evidence of a valid driver’s license, vehicle registration card, and insurance are required for registration. Contractor employees will maintain current registration and proof of insurance on all privately-owned vehicles (POVs) brought on installation property; the con-tractor will maintain current registration and proof of insurance on all contractor-owned vehicles brought on installation property. At NMII, contractor vehicles will require a company ID/logo on each side of the vehicle for access to the pier/crane

10.1 Parking and Traffic Control. The contractor and its employees will abide by installation parking and traffic regulations. All vehicles will be parked in designated parking areas only. The contractor and its employees will conform to federal, state and host installation driving regulations.

11.0. Environmental Compliance. Compliance with environmental laws and regulations: The contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, execu-tive orders, permits, Army and Navy regulations (with supplements), as well as Major Subordinate Com-mand (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, and local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the COR as well as the Director of Engineering & Public Works. The contractor will comply with all federal, state and local regulations as well as installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes. Hazardous work processes and hazardous materials utilized or generated in the ac-complishment of this contract will be controlled and disposed of by the contractor in a manner that is safe in accordance with the appropriate local, state and federal laws and directives established for the control of those processes and materials. The contractor will provide for clean-up of all hazardous and non-haz-ardous spills when they may occur in, around, or as a result of the contractor’s operation. The contractor will also provide for transportation and disposal off the facility of all hazardous and non-hazardous waste products generated in the performance of this contract. The contractor will immediately notify the COR of any hazardous waste spills. At NMII, the contractor will coordinate directly with NMII Environmental for approval of required hazardous materials and for removal from the installation.

11.1 Compliance with Green Procurement Requirements. The contractor shall follow federal EPA Com-prehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide

(https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for Sustainable-

Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

11.2 Compliance with License and Certification Requirements. Contractor shall obtain all licenses and certifications required by federal, state, and local environmental laws and regulations necessary to adhere to the specifications of this contract. The contractor shall submit all plans, notifications, reports, submittal documents, and fees required by federal, state, and local environmental laws and regulations to the appro-

Page 13 of 23 Pages priate authority and/or agency as necessary to adhere to the specification of this contract. All required li-censes and certifications required by federal, state, and local environmental laws and/or regulations shall be considered a contract deliverable upon award.

11.3 Notification of Federal and State Regulators. Contractor shall immediately notify Director of Engi-neering & Public Works and COR of the arrival on site of any federal, state, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal or state environ-mental agency.

11.4 Inspections of Work Sites. Contractor shall submit to potential federal, state, Army, and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully coop-erate with such inspections/investigations by providing the appropriate records and documentation. Envi-ronmental regulatory agencies are authorized by law to inspect any work site for environmental compli-ance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing con-tract activities. The inspection will only require the work site environmental officer, or supervisor/man-ager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months.

11.5 Reporting Noncompliance. The contractor shall immediately report any nonconformance and/or non-compliance with applicable federal, state or local environmental laws, Army and installation environmen-tal regulations or policies to the COR and Director of Engineering & Public Works.

11.6 Verification of National Environmental Policy Act Documents. Contractor shall obtain from the

COR or Director of Engineering & Public Works, a copy of AMC's National Environmental Policy Act

Policy and 32 CFR 651, which addresses actions to be taken by contractor. These documents include but are not limited to the analysis-associated decision document of an Environmental Impact Statement and

Record of Decision; Environmental Assessment and Finding of No Significant Impact or Notice to Pro-ceed; or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

11.7 Conformance with Environmental Management System. The contractor shall take the necessary ac-tions to identify, monitor, and control those contract operations and activities that pose risk of contamina-tion, or can negatively impact the natural and/or human environment.

11.8. Assignment of Environmental Compliance Designee (ECD). The contractor shall appoint an ECD for all contract work periods exceeding 180 consecutive days. The contractor shall appoint a primary and alternate ECD for each production, shop, or work area that uses and/or stores hazardous materials and/or generates hazardous wastes. Contractor ECDs shall monitor implementation of all environmental regula-tory requirements, report all environmental noncompliance to the work site supervisor, correct all envi-ronmental non-compliances, and verify implementation of directed actions to correct identified environ-mental noncompliance. The contractor shall have at least one ECD on duty at all times at each shop or work area. The contractor shall require all personnel designated as ECDs to complete the initial ECD cer-tification through the installation or Major Subordinate Command (MSC) environmental compliance point of contact within 15 days of the start of contract performance. The contractor shall require ECDs to complete a re-certification course within 365 days of the completion of the initial certification course to maintain ECD certification. Failure to complete the re-certification course within 365 days will necessi-tate re-taking the initial course to maintain ECD certification. Contractor personnel certified as ECDs may perform other duties provided they do not prevent the performance of ECD duties. Contractors may re-quest a waiver of this requirement through the COR to Director of Engineering & Public Works, if using and/or storing very small quantities of hazardous materials.

Page 14 of 23 Pages

11.9 Competency Training for Contractor Personnel. The contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job compe-tency training. In the event of any identified noncompliance, the contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, train-ing/qualification certificate, and date of training/qualification) to perform those contract activities associ-ated with the identified noncompliance.

12. Waste Management: Generation of Solid Waste. The contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post dis-posal facility. The contractor will provide for transportation and disposal off the facility of all hazardous and non-hazardous waste products generated in the performance of this contract.

12.1 Army Integrated Solid Waste Management. The contractor shall make every effort to divert 54 per-cent of all construction and demolition debris waste and 44 percent of all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

12.2. Removing Waste. Prior to removing any waste from the installation for disposal, the contractor shall coordinate with the installation Qualified Recycling Program Manager and Director of Engineering &

Public Works to arrange for recyclable materials to be removed and diverted from the waste stream and provided to the installation to receive credit toward meeting diversion requirements.

12.3 Used Oil. The contractor shall collect all oil waste as a result of the work in this contract and place in marked and sealed containers the contractor provides. The contractor shall immediately label the used oil container as to specific crane and gearbox from which the oil was removed, type of oil, and date the con-tainer label. The contractor is responsible to remove the oil waste in accordance with local HAZMAT procedures.

12.4 Recording Waste Removal. Submit in writing the quantities of waste removed and recycled to the

Director of Engineering & Public Waste or designee on a monthly basis and at the expiration of the con-tract. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight.

12.5 Waste Reduction. The contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and pro-cessing products or other materials recovered from solid waste streams for use in the form of raw materi-als.

12.6 Universal Waste / E-Waste Management. Universal waste including but not limited to some mercury containing building products such florescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and installation instructions.

12.7. Generation of Hazardous Waste. The contractor shall assign all hazardous waste management re-sponsibilities to the appointed ECOPC. The contractor shall contact the Director of Engineering & Public

Works to obtain technical assistance from the installation's Environmental Director who will assist the

ECOPC with achieving and maintaining compliance with hazardous waste storage and disposal require-ments. The contractor shall properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 CFR. The contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less-than-90-

Page 15 of 23 Pages day site, in accordance with federal, state, Army/Navy, and installation regulations or policies. The con-tractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to Director of Engineering & Public Works for approval and signature prior to removing any hazardous waste from the installation. The contractor shall contact Director of Engineering & Public

Works or designee to obtain the installation’s hazardous waste EPA ID number for the hazardous waste manifest. The contractor shall notify Director of Engineering & Public Works or designee 24 hours prior to removing any hazardous waste from the installation. The contractor shall remove and dispose of mani-fested hazardous waste generated by contract activities from the installation, to an approved off-post per-mitted hazardous waste disposal facility. The Director of Engineering & Public Works or designee shall assist contractors with profiling their waste upon request. For NMII, hazardous waste removal will be co-ordinated with NMII Environmental personnel.

12.8 Use of Hazardous Materials. The contractor shall assign all hazardous materials management respon-sibilities to the appointed ECOPC. The contractor shall contact Director of Engineering to obtain tech-nical assistance from installation's Environmental Director who will assist the ECOPC with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. The con-tractor shall submit to the COR and/or Director of Engineering & Public Works a hazardous material in-ventory. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or

Special Item Number. The contractor shall maintain copies of safety data sheets for all hazardous materi-als used and stored on-site during performance of the contract. The contractor shall not supply or deliver any hazardous materials or chemicals to an AMC installation that are listed on EPA toxic chemical list without prior written approval from Director of Engineering & Public Works. A hazardous material in-ventory list will be provided to NMII Environmental for approval to bring on the installation.

12.8.1. Use of Pesticides: The contractor shall submit the type and quantity of regulated pesticides to be applied, the application purpose, and location to the Director of Engineering & Public Works and COR for approval 10 working days prior to the initial application. The contractor shall submit the actual quanti-ties applied (DD1532 or equivalent) to the Director of Engineering & Public Works and COR within 2 working days (48 hours) after each approved application. The contractor shall utilize Integrated Pest Man-agement (IPM) technology and procedures in strict compliance with all applicable Federal, State, Army, and installation regulations, to include the installation's integrated pest management plan. Pesticide appli-cators shall be certified and licensed in accordance with the State where work is being performed and/or

Department of Defense regulations. The contractor shall provide evidence of personnel licenses and certi-fications to the CO and the Director of Engineering & Public Works prior to the initial application of pes-ticides. Only those pesticides registered with the EPA and approved by Army Materiel Command Pest

Management Consultant shall be utilized and then only in strict accordance with product labeling. The installation reserves the right to prohibit and limit the amount and type of pesticides used.

12.9 Pollution Prevention / Hazardous Waste Minimization. Minimize the use of hazardous materials and the generation of hazardous waste. Consult with the installation Environmental Office for suggestions and to obtain a copy of the installations pollution prevention/hazardous waste minimization plan for reference…