Attachment_5_Addendums_to_52.212-1_&_52.212-2.pdf

HTC711-19-Q-R009 Attachment 5

Source Selection Information – See FAR 2.101 and 3.104

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017)

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph “(b) Quote Preparation Instructions” below.

Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: “The Government requires a minimum of 90 calendar days for acceptance of quotes submitted in response to this solicitation.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The Government will not consider multiple quotes presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this Request for Quote (RFQ). Unless otherwise provided in the Schedule, quotes may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the Quoter specifies otherwise in their quote.”

Paragraph (k) System for Award Management is tailored to read: “Unless exempted by an addendum to this solicitation, by submission of a quote, the Quoter acknowledges the requirement that a prospective awardee shall have an Active registration in the SAM database prior to Quote Submission, during performance and through final payment of any contract resulting from this solicitation.

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation should be submitted in English and in writing to:

USTRANSCOM/TCAQ-R

ATTN: Linda Murphy / Cassandra Range / Sarah Benson 508 Scott Drive Scott AFB IL 62225-5357

Or via email to: linda.k.murphy.civ@mail.mil, cassandra.a.range.civ@mail.mil, and sarah.a.benson6.civ@mail.mil

The request should be in the following format:

Reference: Section , Page , Paragraph Question: _.

Written questions will be answered in writing and provided to all Quoters via e-mail. However, due to the time required to research a question and provide an answer, questions received less than 3 calendar days prior to the due date of quotes specified in this solicitation may not be answered.

(b) QUOTE PREPARATION INSTRUCTIONS General Information

To assure timely and equitable evaluation of Quotes, each Quoter must follow the instructions contained herein.

Quoters are required to meet all RFQ requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a quote being ineligible for award.

Each Quoter is required to submit an electronic version of their quote in English via email with the RFQ number and Company business name in the subject line, by the due date specified. All documents provided by email shall be in English and be in Adobe PDF files except the pricing quote which shall be in Microsoft Excel format with an .xlsx file extension. Send quotes to Ms. Linda Murphy at linda.k.murphy.civ@mail.mil and Ms. Cassandra Range at cassandra.a.range.civ@mail.mil and Ms. Sarah Benson at sarah.a.benson6.civ@mail.mil mailto:linda.k.murphy.civ@mail.mil mailto:cassandra.a.range.civ@mail.mil mailto:sarah.a.benson6.civ@mail.mil

HTC711-19-Q-R003

Attachment 5

1. Quotes shall be submitted via email using Times New Roman, 12 point font except for figures, tables, and diagrams where smaller is acceptable as long as it is readable. The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered.

2. All Quotes shall include the following in order to be considered compliant:

A. Contract Documentation (See 3A below)

B. Part I – Technical Worksheet (See 3B below)

C. Part II – Price Quote (See 3C below)

3. Instructions for submitting Contract Documentation, and Parts I and II are as follows:

A. Contract Documentation

This part shall consist of:

(1) Complete the RFQ Information Sheet (Attachment 3). Complete the attachment with (i) the company name and address as registered in the System for Award Management (SAM) database;

(ii) DUNS code; (iii) CAGE/nCAGE code; and (iv) identification of the name, title, telephone number and email address of the company point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

(2) Complete the Standard Form (SF) 1449, Solicitation for Commercial Items blocks 12 (even if no discount is offered), 17a, 17b, 30a, 30b and 30c. Complete Block 17b - if remittance address is different, such address must be registered in the System for Award Management (SAM) database. In doing so, the Quoter accedes to the contract terms and conditions as written in the RFQ, with attachments. Signature by the Quoter on the SF 1449 constitutes a quotation, which the Government may accept and subsequently present the successful Quoter with an offer.

(3) Complete blocks 8, 15A and 15B on each SF 30, Amendment of Solicitation to acknowledge all solicitation amendments (if any).

(4) Representations and Certifications should be submitted online using SAM at https://www.sam.gov.

(5) Complete clause 52.209-5 Certification Regarding Responsibility Matters and 52.209-7 Information Regarding Responsibility Matters which are included in the SF1449 Solicitation.

B. Part I – Technical Worksheet (Attachment 4) The Quoter shall submit the Technical Worksheet in English, which shall be clear, concise, and include sufficient detail for effective evaluation.

Instructions regarding the Technical Worksheet can be found on Attachment 4.

C. Part II – Price Quote

(1) Schedule of Rates. (RFQ Attachment 2 - SOR) The Quoter shall input rates for ALL items in the

“Unit Price” column that are highlighted in yellow. Do not input formulas with the “unit price” column. Do not attempt to change anything on the spreadsheet. Enter unit pricing with two (2) decimal places only. If there are more than two (2) decimal places entered, the Quote may not be considered for award. Enter $0.00 if you wish to quote the item free of charge.

(2) All prices shall be submitted in U. S. Dollars with two (2) decimal places only (Example: $52.35).

NOTE: Contract award and payment shall be made in U. S. Dollars ($).

http://www.sam.gov/

HTC711-19-Q-R009 Attachment 5

FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (Oct 2014)

(a) The Government will award one (1) contract resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered: The following factors shall be used to evaluate quotes that are considered compliant to the RFQ:

A. Technical Worksheet (RFQ Attachment 4) - (Acceptable/Unacceptable)

B. Price Quote/Schedule of Rates (RFQ Attachment 2) (Fair and Reasonable/Not Fair and Reasonable)

(b) A written notice of award or acceptance of a Quote, mailed or otherwise furnished to the successful

Quoter within the time for acceptance specified in the Quote, shall result in an offer that may be accepted in writing by the successful Quoter. Before the Quote's specified expiration time, the Government may accept a Quote (or part of a Quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(c) Basis for contract award - This acquisition is being conducted under FAR Part 13, Simplified

Acquisition Procedures, Subpart 13.5 and Part 12, Acquisition of Commercial Items of the Federal Acquisition Regulation (FAR). Quotes will be evaluated using the factors identified in FAR 52.212-2, Evaluation – Commercial items and this addendum. Noncompliance may be grounds to eliminate the Quote from consideration for contract award. Award will be made on the basis of Lowest Evaluated Price of the quote whose technical factor is rated “Acceptable”.

Specifically, by submitting a Quote the Quoter understands and accedes to all the terms and conditions of this solicitation. The evaluation process shall proceed as follows: The Government will review each Quote received for compliance in accordance with (IAW) the instructions above. To be considered compliant, each Quote shall include the required Contract Documentation, Technical Worksheet and Price Quote. Only those Quotes that are considered compliant shall be evaluated. Quotes received that are considered incomplete or non-compliant may be considered ineligible for award.

Next, the Technical Worksheet of the Quote with the lowest price will be evaluated first. The quote will be evaluated and receive a rating of Acceptable or Unacceptable. In order to be rated as Acceptable, the Technical Worksheet must meet the Government's minimum requirements. Quotes deemed Unacceptable are those Technical Worksheets that fail to meet the Government's minimum requirements. If the Quote with the lowest proposed price is deemed Unacceptable, then the next lowest priced Quote will then be evaluated.

Finally, the lowest priced Quoter whose Technical Worksheet received an Acceptable rating will then have their rates reviewed to determine fair and reasonableness using one or more techniques set forth in FAR 13.106-3. If the Lowest Priced Quote is deemed to have fair and reasonable prices, the Government will complete a responsibility determination IAW the criteria specified in FAR 9.104-1. If found responsible, the evaluation process stops at this point as that Quote represents the best value to the Government. Award shall be made to that Quoter without further consideration of any other Quotes.

If the lowest priced Quoter cannot be determined fair and reasonable or if the lowest priced Quoter is found to be non-responsible, the next lowest priced Quoter will be evaluated. This process will continue until a Quote is evaluated to have an Acceptable Technical Worksheet, fair and reasonable prices, and the Quoter is deemed responsible or until all Quotes have been evaluated.

(d) The Government reserves the right to award no contract at all depending on the quality of the

Quotes submitted and availability of funds for the requirement. The Government intends to evaluate Quotes and award a Single IDIQ Contract without requesting or accepting revised quotes. Therefore, the Quoters will be advised that their initial quote should contain the most favorable terms and reflect its best possible performance potential.

The Contracting Officer at any time may inquire about any Quote if additional information or a revised quote is required. The Contracting Officer may inquire about all, none, or as many Quotes as needed, however, the Contracting Officer shall treat all Quoters fairly and impartially, in accordance with FAR 1.102-2(c)(3).

HTC711-19-Q-R003

Attachment 5

1. The following factors shall be used to evaluate quotes:

A. Factor I: Technical Worksheet. Each Quoter’s Technical Worksheet will be evaluated as

Acceptable or Unacceptable, as defined below. A Quoter will be considered ineligible for award if the Technical Worksheet is not complete.

RATING DESCRIPTION

Acceptable Technical Worksheet clearly meets the minimum requirements of the solicitation.

Unacceptable Technical Worksheet does not clearly meet the minimum requirements of the solicitation.

B. Factor II: Price.

(1) Completion of the pricing schedule will require the user to have good working knowledge of the Microsoft Excel program. The Quoter shall complete and submit the Schedule of Rates Sheet. The price quote shall be submitted as an attachment to an email and contain no hidden formulas or external links. The Government will utilize the Excel (.xlsx) spreadsheet to capture pricing and to calculate the Total Evaluated Price (TEP) for evaluation and award purposes. Failure to input a unit price in any highlighted cell shall be construed as the Quoter’s intention to propose a price of zero (0). However, Quoters may be considered ineligible for award if all required pricing is not complete.

(2) In order to be considered for award, price must be determined fair and reasonable using one or more techniques set forth in FAR 13.106-3.