HTC71118RR006_UAE_S&RTS_Preproposal_Conference_Info_Agenda.pdf

PREPROPOSAL TELECONFERENCE – INFORMATION & AGENDA

STEVEDORING AND RELATED TERMINAL SERVICES

UNITED ARAB EMIRATES

RFP# HTC711-18-R-R006

12 FEB 2018

TELECONFERENCE INFORMATION

Date: 12 February 2018

Time: 7:00 – 8:00 AM Central Standard Time (CST)

Call-In #: (618) 256-4379 (no passcode required)

Prospective Offerors should submit the Name and Position of attendees no later than 11

February 2018, 12:00 PM CST to Thomas Fee at thomas.m.fee2.civ@mail.mil and

Emmanuel Hardrick at emmanuel.d.hardrick.civ@mail.mil. Please limit attendance to two representatives.

The Preproposal Teleconference will be primarily focused on proposal preparation and submission. Questions related to proposal submission may be answered at the teleconference. You may submit questions related to the Performance Work Statement and Schedule of Rates prior to the teleconference, however the answers will likely be deferred for official answer to be posted to FBO prior to the solicitation closing.

All questions related to this solicitation must be submitted in writing no later than 14

February 2018 in order to receive an official answer prior to the solicitation closing date.

Any questions received later than 14 February 2018 may not be answered prior to the solicitation closing date. Answers will be provided in writing and posted to

FedBizOpps as an attachment to the solicitation. Any answer provided that has a material effect on the solicitation will not become effective until an amendment to the solicitation is made. Question submissions must include the question and a reference to the document to which the question refers (see table below). Please include “United

Arab Emirates” HTC711-18-R-R006 Solicitation Question(s)” in the subject line of your email.

Question Format (Sample):

Reference (para./line item) Document Question

1.2 PWS

What is Stevedoring?

CLIN #2 Schedule Does loading include port tariff charges?

mailto:thomas.m.fee2.civ@mail.mil mailto:emmanuel.d.hardrick.civ@mail.mil

PREPROPOSAL TELECONFERENCE AGENDA

1. Introduction and Attendance

a. Attendance

b. Government Introductions – Name / Role in this acquisition

i. Mr. Thomas Fee, Contracting Officer

ii. Mr. Emmanuel Hardrick, Contract Specialist

c. Welcome and thank you for attending

2. Ground Rules

Purpose of conference is to provide a brief overview of proposal submission for this solicitation.

- Conference will be informal and held as an open forum.

- Our intent is to clarify, not to change, the solicitation.

- Conference Minutes and Questions and Answers will be posted to FedBizOps.

NOTE: Anything said or questions answered during the conference do not change the

RFP as it currently reads unless an amendment is officially released to FBO making a change. Ensure all formal questions are submitted via email in the format provided, even if the question was asked during the conference. The Government will only answer questions related to this solicitation.

3. Solicitation Overview

a. Proposals due: Monday, 5 MAR 2018 – NLT 2:00 pm local time, Scott AFB, IL (Central Standard Time)

b. Result in a Single Award IDIQ Contract

• $2,500 Minimum Guarantee (Base Year Only)

• $100 Minimum Order

• $49,999,999 Maximum Order

c. Plan to award without discussions, so your proposal should represent your best offer

d. Anticipated Award date: 01 Jun 2018

e. Performance Start date: 17 Jul 2018

f. The Request for Proposal (RFP) consists of:

• HTC711-18-R-R006 Solicitation (SF1449)

• Attach 1 Performance Work Statement (PWS)

• Attach 2 Schedule of Rates

• Attach 3 Minimum Productivity Rates

• Attach 4 Invoicing Instructions

4. Proposal Preparation Instructions

• It is your responsibility to read and understand the entire solicitation. Ensure you read and carefully follow the format and requirements described in the RFP under

Addendum to 52.212-1, Instructions to Offerors; Pages 43 through 47.

b. Proposal shall be submitted via 3 separate emails and labelled as follows:

A. Email 1 – Company name/HTC711-18-R-R006/Contract Documentation (1 of 3)

B. Email 2 – Company name/HTC711-18-R-R006/Technical Proposal (2 of 3)

C. Email 3 – Company name/HTC711-18-R-R006/Price Proposal (3 of 3)

c. All documents provided by email shall be Adobe PDF files except the pricing proposal which shall be in Microsoft Excel format with an .xlsx file extension.

d. The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Cover page and Table of contents does not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered in the evaluation.

e. Contract Documentation (Addendum to 52.212-1(b)(5), p. 44 - 45)

f. Technical Proposal (Addendum to 52.212-1, p. 45)

• Technical Approach – limited to 25 pages

g. Price Proposal (Addendum to 52.212-1, p. 46)

h. Other addendum items (Addendum to 52.212-1, p. 46 - 47)

5. Proposal Evaluation Process

52.212-2, Evaluation – Commercial Items and its Addendum; Pages 42, 47 through 49.

a. Lowest Price Technically Acceptable Source Selection

b. Evaluation Process/Basis for Award (Addendum to 52.212-2(d), p. 47 - 49)

i. Technical Proposal (Addendum to 52.212-2(d)(1), p. 48)

ii. Price Proposal (Addendum to 52.212-2(d)(2), p. 48 - 49)

6. Closing – Questions and Comments