Atch_5_R002_Addendums_to_52.212-1_&_52.212-2.pdf

HTC711-18-Q-R002

Attachment 5

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (FEB 2012)

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph“ (b)

Quote Preparation Instructions” below.

Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: The Government requires a minimum of

90 calendar days for acceptance of offers submitted in response to this solicitation.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this Request for Quote (RFQ) Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.”

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation should be submitted in writing to:

USTRANSCOM/TCAQ-R

ATTN: Brita Dorsey / Teresa Perry

508 Scott Drive

Scott AFB IL 62225-5357 or brita.m.dorsey.civ@mail.mil and teresa.m.perry6.civ@mail.mil

The request should be in the following format:

Reference: Section , Page , Paragraph

Question:

Written questions will be answered in writing and provided to all offerors via e-mail. However, due to the time required to research a question and provide an answer, questions received less than 10 calendar days prior to the due date of offers specified in this solicitation may not be answered.

(b) QUOTE PREPARATION INSTRUCTIONS

General Information

To assure timely and equitable evaluation of Quotes, offerors must follow the instructions contained herein. Offerors are required to meet all RFQ requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

1. Offeror is required to submit an electronic version of the quote via email with the RFQ number and Offeror’s business name in the subject line, by the due date specified. All documents provided by email shall be Adobe PDF files except the pricing quote which shall be in Microsoft Excel format with an .xlsx file extension. Send quotes to

Brita Dorsey brita.m.dorsey.civ@mail.mil and Teresa Perry teresa.m.perry6.civ@mail.mil.

2. Quotes shall be submitted via email using Times New Roman, 12 point font except for figures, tables, and diagrams where smaller is acceptable as long as it is readable The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered.

mailto:brita.m.dorsey.civ@mail.mil mailto:teresa.m.perry6.civ@mail.mil mailto:brita.m.dorsey.civ@mail.mil mailto:%20teresa.m.perry6.civ@mail.mil.

3. Quotes shall include the following:

A. Contract Documentation

B. Part I – Technical Worksheet

C. Part II – Price Quote

4. Instructions for submitting Contract Documentation, Parts I and II are as follows:

A. Contract Documentation

This part shall consist of:

(1) Complete the RFQ Information Sheet (Attachment 3). Complete the attachment with (i) the company name and address as registered in the System for Award Management (SAM) database; (ii) DUNS code; (iii) CAGE code; and (iv) Identification of the name, title, telephone number and email address of the company point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

(2) Complete blocks 12 (must be completed even if no discount is offered), 17a, 30a, b and c of the SF

1449, Solicitation. In doing so, the offeror accedes to the contract terms and conditions as written in the RFQ, with attachments. Signature by the offeror on the SF 1449 constitutes an offer, which the

Government may accept. Block 17b – if remittance address is different, such address must be registered in the System for Award Management (SAM) database.

(3) Complete blocks 8, 15A and 15B on each SF 30, Amendment of Solicitation to acknowledge all solicitation amendments (if any).

(4) Representations and Certifications should be submitted online using SAM at https://www.sam.gov

OR may be submitted with contract documentation in accordance with FAR clause 52.212-3 Offeror

Representations and Certifications -- Commercial Items.

(5) Complete clause 52.209-5 Certification Regarding Responsibility Matters.

B. Part I – Technical Worksheet (Attachment 6) Technical Worksheet shall be clear, concise, and include sufficient detail for effective evaluation. The answers provided in the Technical Worksheet should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements of the PWS. Statements that the offeror understands, can, or will comply with the PWS; statements paraphrasing the PWS or parts thereof; and phrases such as “standard procedures will be employed’ or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the Technical Worksheet.

Entire submission of the Technical Worksheet shall not exceed 15 pages (Note: a single side is considered one page). Port certifications, documentary evidence and equipment lists shall not count against the page limit.

C. Part II – Price Quote

(1) Schedule of Rates. The offeror shall only input unit pricing rates for all items highlighted yellow (do not utilize formulas, enter unit pricing with two decimals places only). If offeror intends to offer a service at no charge, $0 shall be inserted in the applicable cell. The Excel http://www.sam.gov/

(.xlsx) spreadsheets will then auto-populate total prices for each period, to include a one-year base period, four one-year option periods, and the six month extension of services (CLIN(s) 0001, 1001, 2001, 3001, 4001). Unit pricing for Loading and Unloading of Vessels and Conveyances, Man-hour

Schedules, and Equipment Rental are to be included for the base and each option period, to include the six month extension of services.

(2) All prices in US Dollars submitted shall be entered to the nearest cent.

NOTE: Contract award and payment shall be made in US Dollars ($).

Paragraph (c) of FAR 52.212-1 entitled “Period for acceptance of offers” is tailored to read: “The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

Paragraph (g) entitled “Contract award (not applicable to Invitation for Bids).” Is tailored to read: “The

Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the

Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this solicitation. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.”

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award one contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered: The following factors shall be used to evaluate offers:

A. Technical Worksheet (Acceptable/Unacceptable)

B. Price

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR clause 52.217-8, Option to

Extend Services, which applies to this solicitation. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) Basis for contract award - This acquisition is being conducted under FAR Part’s 13, Simplified

Acquisition Procedures, Subpart 13.5 and Part 12, Acquisition of Commercial Items of the Federal Acquisition

Regulation (FAR). Offers will be evaluated using the factors identified in FAR 52.212-2, Evaluation –

Commercial items and this addendum. Noncompliance may be grounds to eliminate the quote from consideration for contract award. Award will be made on the basis of lowest evaluated price of the quote whose technical factor is rated “acceptable”.

Specifically, by submitting a quote the offeror understands and accedes to all the terms and conditions of this solicitation. The evaluation process shall proceed as follows: First, the Technical Worksheets of all offers received will be evaluated and receive a rating of Acceptable or Unacceptable. In order to be rated as

Acceptable, the Technical Worksheet must meet the Government's minimum requirements. Quotes deemed

Unacceptable are those that fail to meet the Government's minimum requirements.

All offers Price quote whose Technical Worksheet received an acceptable rating will then b e evaluated to determine fair and reasonableness using one or more techniques set forth in FAR 13.106-3. The

Government will review the prices quoted in Attachment 2 of the pricing Excel (.xlsx) spreadsheet to determine if the prices quoted are fair and reasonable. If the lowest priced offer is deemed to have fair and reasonable prices, the Government will complete a responsibility determination IAW the criteria specified in

FAR 9.104-1. If found responsible, the evaluation process stops at this point as that offer represents the best value to the Government. Award shall be made to that offeror without further consideration of any other offers.

If the lowest priced offeror cannot be determined fair and reasonable or if the lowest offeror is found to be non-responsible, the next lowest priced offer will be evaluated. This process will continue until an offer is judged to have an acceptable Technical Worksheet, fair and reasonable prices, and the offeror is deemed responsible or until all offers have been evaluated.

(e) The Government reserves the right to award no contract at all depending on the quality of the quotes submitted and availability of funds for the requirement. The Government intends to evaluate offers and award a single IDIQ contract without requesting or accepting revised offers. Therefore, the offerors will be advised that their initial offer should contain the most favorable terms and reflect its best possible performance potential.

The Contracting Officer at any time may inquire about any offeror’s Quote if additional information or a revised Quote is required. The Contracting Officer may inquire about all, none, or as many quotes as needed, however, the Contracting Officer shall treat all quoters fairly and impartially, in accordance with FAR 1.102-

2(c)(3).

1. The following factors shall be used to evaluate offers:

A. Factor I: Technical Worksheet. Each offeror’s Technical Worksheet will be evaluated as

Acceptable or Unacceptable, as defined below. An Offeror will be considered ineligible for award if the

Technical Worksheet is not complete.

RATING DESCRIPTION

Acceptable Technical Worksheet clearly meets the minimum requirements of the solicitation.

Unacceptable Technical Worksheet does not clearly meet the minimum requirements of the solicitation.

B. Factor II: Price.

(1) Completion of the pricing schedule will require the user to have good working knowledge of the

Microsoft Excel program. The Offeror shall complete and submit the Schedule of Rates Sheet. The price quote shall be submitted as an attachment to an email and contain no hidden formulas or external links. The

Government will utilize the Excel (.xlsx) spreadsheet to capture pricing and to calculate the Total Evaluated

Price (TEP) for evaluation and award purposes. Thus, the total TEP is calculated using the rates proposed in all tabs where proposed unit pricing is required, for the base and all option periods, to include the 6 month extension of services. The summation of the base, all option years, and the six month extension of services will constitute the total price. Offeror will be considered ineligible for award if all required pricing is not complete.

(2) In order to be considered for award, price must be determined fair and reasonable using one or more techniques set forth in FAR 13.106-3.