HTC711-13-R-R017_Questions Answers_3rd_Round.pdf

Date

Received RFP Page # RFP Para # Question Comment Category US Government Response Status

1 12-Sep-13 N/A N/A

Is there a breakdown available of where current contractor personnel are located in support of the RW contract throughout the AOR? Personnel Contractor personnel are located in Obo, CAR. Closed

2 12-Sep-13 N/A N/A Is there any baggage scanning equipment available in Obo? Equipment No. Closed

3 12-Sep-13 N/A N/A Is there a list of any equipment that will be left in place from the previous contract holder? Equipment No. Closed

4 12-Sep-13 When is the contract award date scheduled? Contract Award Date

22 November 2013. This date was added to Addendums 52.212-1 & 52.212-2 (1st paragraph) via Amendment 0002. Closed

5 12-Sep-13 N/A N/A

Will there be a site survey of the facilities and outstations in the AOR prior to or after the award date? Site Survey

The acquisition office does not have the authority to grant/facilite offeror site visits, however, does not object to arrangement made directly by bidders. Closed

6 12-Sep-13 N/A N/A

Is there a training requirement from the Govt. to be maintained by the Contractor for key

Contractor personnel? (Pilots, Medical, etc.) If so, when will those requirements be made available? Training

In addition to the training requirements as required by Federal Aviation Regulation 133 and 135 and 32 CFR 861 or applicable CAA equivalent, please refer to the AFRICOM website (http://www.africom.mil/staff-resources/travel-to-africa) for information on training contractor personnel deploying to Africa. Closed

7 12-Sep-13 N/A N/A

Is there an APO available for mail? If not, what is the plan for sending and receiving mail for contractors? Assets Yes. Mail is sent and received through the Embassy in Kampala, Uganda. Closed

8 12-Sep-13 N/A N/A Is there a list of OFF LIMITS AREAS in Obo? Security There are no off limit areas in Obo, CAR as defined by the ACCE. Closed

9 12-Sep-13 Is there a requirement for the contractor to live on the compound or out in Obo? Personnel

There is not a requirement defining where to live. For operational considerations, the

Government recommends the Contractor lives on the compound next to US forces. IAW

PWS paragraph 1.4.7, the Contractor will provide for accommodations. Closed

10 12-Sep-13 N/A N/A

If the contractor is required to live on the compound in Obo, exactly how many living quarters

(if any) are currently available? Personnel

There are no living quarters designated for contractors on the compound however quarters may be subcontracted. IAW PWS paragraph 1.4.7, the Contractor will provide for accommodations. Closed

11 12-Sep-13 N/A N/A Is there a DFAC (dining facility) available for contractors to use on Obo? Assets

No. Contractor is responsible for their own supplies IAW PWS paragraph 1.4.7.

Contractor may use a subcontractor to provide food to personnel if so desired. Closed

12 12-Sep-13 Attch 1 - PWS pg 2 1.1

Is there a past performance history available of the types of flights conducted and their frequency? (Day, Night, NVG, Airborne Ops, Waterborne Ops, Sling loads, etc) Past Performance

This information is not releasable, however IAW PWS para 1.2.6.1 & 1.4.3, the contractor will be required to perform operations under various conditions as listed in the PWS. Closed

13 12-Sep-13 N/A N/A Is there a list available of assets and or services available in Obo? Assets Please clarify and provide examples of "assets" and "services". Closed

14 12-Sep-13 N/A N/A Are contractors allowed to be armed on this contract? Personnel No. Closed

15 12-Sep-13 N/A N/A Are contractors allowed to sub-contract force protection services for this contract? Security

The contractor is not required to provide any security. The Government provides security at each outstation. United States Special Operations Forces (USSOF) provides security at each outstation. (The Contractor might want to provide security at their domicile, wherever they choose to live. It is not required, but it is recommended.

USSOF at the outstations are also the security forces. But again, the Government doesn't perform 24/7 security patrols with armed guards.) Closed

16 12-Sep-13 N/A N/A Does the airfield at Obo have runway lighting? Airfield

Yes, however they are not permanent. They are portable lights that need to be set up manually with several hours notice. Closed

17 12-Sep-13 Attch 1 - PWS pg 9 4.1.1 Is there a time requirement for the PM to visit/live in Obo since he will be based in Entebbe? Personnel

There is no time requirement. The PM may visit Obo as required. That is encouraged.

IAW PWS paragraph 1.1.3.7, the PM has to receive CONOPS and mission scheduling in

Entebbe. This person will be the focal point for coordination with the ACCE regarding

RW operations occurring throughout the mission areas. Closed

18 12-Sep-13 N/A N/A Is there a medical facility in Obo or would the contractor have to provide one? Assets

There is not a medical facility at Obo. The nearest set up is manned by USSOF at Nzara, RoSS. IAW PWS paragraph 1.4.7, The contractor is responsible for providing all medical supplies and support for their personnel. The government is not responsible for supplying medical support although USSOF medics may volunteer to help with casualties.

The government has a contract in place for Personnel Recovery/Casualty Evacuation for the OOC location that may be used by the contractor to MEDEVAC contract personnel when required, any expenses occured will be paid by the contractor. Closed

19 12-Sep-13 N/A N/A Would the contractor be required to attend a CRC prior to deployment? If so, which one? Training

CONUS Replacement Center (CRC) Training is not required prior to deployment to Africa.

Please refer to the AFRICOM website (http://www.africom.mil/staff-resources/travel-to-africa) for information on training contractor employees prior to deploying to Africa and other additional information on travel to Africa. Closed

20 12-Sep-13 Attch 1 - PWS pg 7 1.5.2 Will the contractor be required to provide MEDEVAC services on call? Aircraft Services

No. However, IAW PWS paragraph 1.5.2, the contractor may be required to transport, "U.S. Armed Forces personnel suffering from medical emergencies in which life, limb, or eyesight may be lost". Closed

21 12-Sep-13 N/A N/A Is there any imagery available of the compound in Obo? Airfield Imagery is not releasable. Closed

22 12-Sep-13 Attch 1 - PWS pg 5 1.3.1

Is there a Clearance requirement for Fuelers, Aviation Mechanics or Flight Operations

Personnel? Personnel

No. IAW PWS Para 1.3.1 "All aircrew and site managers performing under this contract are required to possess a Secret security clearance in order to receive threat briefings." Closed

23 12-Sep-13 N/A N/A

Is the contractor expected to staff and run a Tactical Operations Center (TOC) or to supply personnel to work in one ran by the military? Assets

The ACCE has a TOC at Entebbe, Uganda; Dungu, DRC; Obo, CAR; and Nzara, RoSS. The

Contractor is not expected to staff and run a Tactical Operations Center (TOC) or required to supply personnel to work in one ran by the military. Closed

24 13-Sep-13 N/A Amendment 0001

The subject solicitation was issued on fedbizops on 11 September. When we downloaded that document, it was identified as a “draft” document dated 9 September with a proposal due date of 9 October. Yesterday all of the documents were taken off of fedbiz ops. This morning, all of the documents have been reloaded, but the solicitation is no longer marked as a draft.

However, the issuance date still shows 9 September and a proposal due date of 9 October. Do you anticipate that the issuance date and the proposal due date will be corrected to push the dates farther to the right?

Solicitation & Proposal

Due Date

See Amendment 0001 posted on 11 Sept 13, which changed the Solicitation issue date from 9 Sep 13 to 11 Sep 13 and the proposal due date and time from 9 Oct 13 at 2:00PM

CST to 11 Oct 13 at 4:00PM CST. Closed

25 16-Sep-13 Attch 1 - PWS pg 4 1.2

In light of the distances being contemplated for this operation, will the government consider adding to the lift requirement a requirement for a minimum leg length and/or flight duration in order that the end user gets an aircraft that can accomplish their mission? Aircraft Requirements Yes, See Amendment 0002, paragraph 1.2.9.2. for lift requirements. Closed

26 16-Sep-13

Attch 1 - PWS pg 4

-5 1.2.5

Considering aircraft lift capability is greatly reduced when ambient temperature is high, and considering central Africa has very high ambient temperatures, will the government add an ambient temperature parameter to the lift performance requirement in order to ensure the aircraft contracted is capable of lifting the specified load under the typical hot weather conditions anticipated for this operation? Aircraft Requirements Yes, See Amendment 0002, paragraph 1.2.9.2. for lift requirements. Closed

27 16-Sep-13 Attch 1 - PWS pg 5 1.2.6.1

Will the government grant an additional period of time to allow contractor to commence NVG operations? 60 days after operational date is preferable. Aircraft Requirements The Government's requirement remains unchanged. Closed

28 16-Sep-13 Attch 1 - PWS pg 5 1.3.1

Will the government delete the requirement for aircrew to possess security clearances, and if need be, require only that a loadmaster/passenger expediter possess a security clearance? Clearance

No. There is too much valuable information that enhances situational awareness and mission execution to delete this requirement. The Government's requirement remains unchanged. Closed

29 16-Sep-13

Attch 1 - PWS pg

10 4.2.5

In lieu of obtaining its own FCL, would it be acceptable for the contractor to outsource the respective functions/cleared personnel from a third-party company with a FCL? Clearance

No. The prime contractor must have a valid FCL at the SECRET level IAW Attch 1 - PWS para 4.2.5. Closed

30 19-Sep-13 N/A N/A What are the current facilities at Obo? Facilities

There are no designated contractor housing in Obo, CAR. Contractor may utilize a subcontractor to provide housing, etc for contractor personnel Closed

31 19-Sep-13 N/A N/A Does the government provide subsistence and if so, how much? Services

No. IAW PWS paragraph 1.4.7, "The Contractor shall procure all items necessary to support Contractor personnel at Obo, CAR. These items may include, but are not limited to accommodations, medical support, food, office supplies, training aids, computers, printers, beds, lockers, lamps, generators, bottled water, and anything else the

Contractor deems necessary to accomplish the contractual requirements outlined in this

PWS, such as equipment, logistical support, equipment training tasks, etc." Contractor may use a subcontractor to provide food to personnel if so desired. Closed

32 19-Sep-13 N/A N/A Is there any Government Furnished Equipment associated with this operation? Services No. Closed

33 19-Sep-13 Attch 1 - PWS pg 2 1.1 What is the definition of limited security? What is the current security status at Obo? Security

The intent of limited security in PWS para 1.1 is for the contractor to maintain vigilance, secure aircraft, restrict access as required, and secure equipment, mission materials, etc.

The contractor is not required to provide secuirty as the United States Special

Operations Forces (USSOF) provides security. (The Contractor might want to provide security at their domicile, wherever they choose to live. It is not required, but it is recommended. USSOF at the outstations are also the security forces. But again, the

Government doesn't perform 24/7 security patrols with armed guards.) Closed

34 19-Sep-13 N/A N/A The contract specifies armed security, is this only to be provided by the contractor? Security

Please clarify where the contract specifies armed security. The Government provides security at each outstation. United States Special Operations Forces (USSOF) provides security at each outstation. (The Contractor might want to provide security at their domicile, wherever they choose to live. It is not required, but it is recommended.

USSOF at the outstations are also the security forces. But again, the Government doesn't perform 24/7 security patrols with armed guards.) Closed

35 20-Sep-13

Attch 1 - PWS pg

4, pg 9/10 1.2.4, 4.2.1, 4.2.5

Given the referenced PWS requirements, can a team (consisting of two companies) meet these requirements collectively by either having a Foreign approved DOD air carrier as the

Prime Contractor with a cleared Subcontractor (holds required FCL) providing the required cleared US personnel or can the cleared US company act as the Prime Contractor with a

Foreign approved DOD air carrier as the subcontractor.

DoD Approval and

Additional Standards;

General Security

Information; Facilities

Clearance Level (FCL)

No. The prime contractor must have a valid FCL at the SECRET level IAW Attch 1 - PWS para 4.2.5. Additionally, IAW 52.212-1(1), to be eligible to receive a contract award the offeror (prime contractor) must be an approved DOD air carrier as determined by HQ

AMC/A3B and the CARB. Closed

36 24-Sep-13 PWS pg 3 1.1.3

The contract lists the personnel authorized to utilize the aircraft. Will the contractor be approved to transport their own personnel for crew rotations, etc. on a space-available basis? Rotary Wing Service Yes, as long as the mission is not hampered. Closed

37 24-Sep-13 PWS pg 3 1.1.3.1

The PWS requires the contractor’s aircraft be equipped with SATCOM antennae connection to allow communication with U.S. Military ground units. Please provide the radio specs to ensure antennae compatibility with the Government’s required radios. Mission Planning

The SATCOM antennae shall be compatible with the following types of equipment:

Harris AN/PRC-150, AN/PRC-117G, Raytheon RT-167, AN/PRC-150, AN/PRC-152, THURAYA and Iridium phones. Closed

38 24-Sep-13 PWS pg 3 1.1.3.2

Does the government expect a contractor to provide crewing for the aircraft to maintain 24/7 availability? Or will missions be scheduled to allow for proper crew rest before the next tasking? Emergency Missions

The Government may task one plane for one or more tasks per day depending on mission requirements. IAW Attch 1 - PWS para 1.1.1 "missions will be scheduled at least seventy-two (72) hours in advance, unless otherwise agreed to by the contractor and

COR." Therefore, contractor will be able to schedule crews appropriately. Additionally, IAW PWS para 4.7.1 "Crew duty day requirements are governed by Federal Aviation

Regulation Part 133 or 135 or applicable CAA regulations." You won't need to maintain

24/7 availability at all times. Normally, missions will be scheduled the day prior so that crew and aircraft planning will allow for proper crew rest. This is a very dynamic mission, however. There may be times when 24/7 availability is necessary, but this will not be the standard. At all times, proper crew rest rules will be followed. So for planning purposes, crews may be on alternating shifts for certain mission requirements. Closed

39 24-Sep-13 PWS pg 3 1.1.3.4

With the intent of providing services within 1,000 meters of Kinetic activity, will the government require ballistic protection in the aircraft for the passenger and cockpit areas? Mission Requirements

The government does not require the ballistic protection in the aircraft for the passengers or cockpit area. Closed

40 24-Sep-13 PWS pg 4 1.2.5

Does a SOFA agreement currently exist in this region? Will the government provide a copy of any existing SOFA agreement for the contractors use in supporting this operation?

Rotary Wing

Requirements There is no SOFA agreement in the region. Closed

41 24-Sep-13 PWS pg 4 1.2.5

The PWS states, “each aircraft should have the capacity to transport 12 personnel weighing

250 pounds each to include their personnel protective gear to include their weapons with basic ammo load.” Will the government please confirm, these passengers may be accompanied by additional gear requiring the aircraft to not only be able to seat 12 passengers, but also properly stow their equipment?

Rotary Wing

Requirements

The aircraft needs to seat 12 passengers, the contractor is responsible for properly stowing and securing any additional cargo that is carried and is within the aircraft weight limit. The government will not demand the contractor to exceed the helicopter's capacity. However, if 12 pax are carried and there is no room for cargo, then any cargo not transported is expected to fly on another asset or another mission. See PWS paragrapgh 1.2.9.2 Closed

42 24-Sep-13 PWS pg 4 1.2.5

Will the government please confirm, the aircraft at a minimum shall be capable of transporting

12 passengers, their equipment, and provisioning for aircrews like camping equipment for emergency purposes or remain over nights (RONs) where there is no government provided services available?

Rotary Wing

Requirements

Transport of 12 passenger is accurate for this requirement. Passengers will be dropped off at locations or HLZs where no services are available (i.e., literally in the middle of the jungle), however air assets will return to an outstation collocated with USSOF after dropping off pax/cargo. Some villages and cities have hotels. At other locations local partner nation forces agrees to provide lodging at their camp for mission personnel, including the Contractor crew. This may/may not include tents, small shacks, or a well-constructed building with water and electricity. Although very rare, if it is expected that an air asset has to RON on a remote site, you can bring your own equipment (MREs, water, equipment, etc.). In the event an air asset cannot return to an outstation, USSOF accompanying the aircraft will provide force protection.

Closed

43 24-Sep-13 PWS pg 5 1.3.1 Will the government accept interim SECRET level security clearances on this contract? Personnel

Yes, Interim personnel clearances are acceptable for accessing classified information.

However, the investigation must show "OPEN" at OPM before any interim will be accepted. This ensures that the name, fingerprint and criminal records searches have been completed.

Closed

44 24-Sep-13 PWS pg 5 1.3.6 Will the government reimburse for Defense Base Act insurance? Personnel DBA Insurance should be bid into the contractor's fixed operation costs. Closed

45 24-Sep-13 PWS pg 6 1.3.3

Will the government allow contractors to utilize the FW contract assets on a space-available basis to support crew rotations and resupply efforts in Obo, CAR? Personnel

The Government may task the fixed wing aircraft to bring support materials, etc out to

Obo, CAR, however, these missions are at the Government's discretion.

Closed

46 24-Sep-13 PWS pg 7 1.4.8

The PWS states, “Contractor is responsible to provide or purchase aviation fuel for helicopter operations at all locations to include Obo, Djema, Nzara, Dungu, and Entebbe.” Fuel is not simply available for purchase at these locations requiring contractors to truck fuel deep into the jungle. By road, Obo is approximately a 7 week one way trip. In order to ensure there is no interruption in service at these locations, will the government require all contractors to present their fuel logistics plan as part of their proposal? Fuel No Closed

47 24-Sep-13 PWS pg 9 4.1.1

The PWS states, “The contractor will provide a project manager (PM) and an alternate PM to be located in Entebbe, Uganda.” Is it the government’s intention to have the PM and alternate

PM on site at the same time, or is this referencing rotation? Points of Contact

The PM and alternate can rotate. The contractor will have someone available at all times to answer any questions or address any concerns the government may have pertain to the mission. Closed

48 24-Sep-13 PWS pg 12 4.6.1

Will the government provide access to secure communication equipment at the operations center to allow contractor to communicate with secure communication equipment installed in the aircraft? Communications

Yes. With your security clearance, you'll have access to the OPCENs and the classified phone systems and radios. Closed

49 24-Sep-13 PWS pg 12 4.6.1

The PWS states, “When operating missions, the contractor’s operations center will be required to maintain secure voice communications.” Does this mean in the aircraft to ground forces?

From the operations center in Entebbe to the aircraft? Will the government please further define this requirement. Communications

Ground forces and OPCENs need to be in contact with the aircraft. At times, due to range and line of sight limitations, the OPCENs may not be in direct contact with the aircraft. Other OPCENs or ground forces will still be in contact. Closed

50 24-Sep-13 PWS pg 8 3.4

In the event the contractor is required to remain overnight in a location where lodging is not available, are we expected to be equipped to care for up to 12 government passengers overnight?

Reimbursable Services and Costs No. The Government/host nation personnel will care for themselves. Closed

51 24-Sep-13 PWS pg 8 3.5

The government offers per diem and reimbursement for lodging should a contractor be required to RON en route. In this operating environment there, are no rentable accommodations. Will the government confirm the contractor is required to provision for en route RON’s where no food or lodging is available?

Reimbursable Services and Costs

Air assets will return to an outstation collocated with USSOF after dropping off pax/cargo. Although very rare, if it is expected that an air asset has to RON on a remote site, you can bring your own equipment (MREs, water, equipment, etc.). Some villages and cities have hotels. At other locations local partner nation forces agrees to provide lodging at their camp for mission personnel, including the Contractor crew. This may/may not include tents, small shacks, or a well-constructed building with water and electricity. closed

52 24-Sep-13 Solicitation CLINs

Will the government please verify the delivery schedule of the CLINs? There appear to be some gaps in the schedule. CLINs

CLINs are divided by task orders, each task order has a separate set of CLINs. Please clarify where gaps appear in the schedule. Closed

53 24-Sep-13 PWS pg 5 1.2.6

In order to provide the government with greater capability at landing zones where tall grass can be an inhibitor of extraction, will the government require a rescue hoist on each aircraft and Part 133 Hoist operator for hoist missions? Aircraft Equipment

No, Hoist capability is not required. The Government's requirement remains unchanged. Closed

54 24-Sep-13 PWS pg 2 1.1 What are the potential operating locations for the DRC, envisioned in this part of the PWS Scope of Contract

Dungu, DRC is the primary location considered for this country. Other potential locations are classified for mission purposes. Closed

55 24-Sep-13 PWS pg 3 1.1.3 Will partner nation forces always fly accompanied/escorted with a US force person abroad? Rotary Wing Service

USSOF will always fly with partner nation forces if they are armed, they may or may not be accompanied/escorted if not armed. Closed

56 24-Sep-13 PWS pg 3 1.1.3.4

Can the government provide us with a short-short list of weapons systems believed to be in the hands of rebels (or hostile) actors in CAR – so we can generate operational risk assessments related to this part of the PWS? Including actors of LRA, Seleka Rebels, Bozize loyalists, or other rebel groups within the operational area? Mission Requirements

This information is classified, however you may find some useful information through independent research. Closed

57 24-Sep-13 PWS pg 27

1.4.7 &

252.225.7040 ( c)

Does contract clause 252.225.7040 (c) apply to Obo, Nzara, other parts of South Sudan, and

DRC? “…Combatant Commander will develop a security plan for protection of Contractor personnel in locations where there is not sufficient or legitimate civil authority.” What are the limits of the Commander’s responsibility for physical security of contractor personnel in those field camp locations?

Support Operations and

Clause

USSOF will provide force protection for the Contractor crew and air asset. The limits will depend on force size, location, perceived/known threat location and capabilities, environmental concerns, etc. Closed

58 24-Sep-13 PWS pg 7 1.4.8

Will the government provide any security for fuel dumps at forward locations or will that responsibility fall on the contractor? Support Operations The Contractor is responsible for providing fuel and securing it at the forward locations. Closed

59 24-Sep-13 PWS pg 11 4.2.11

The PWS states, “Contractor personnel assigned elsewhere shall attend security training established by their respective Government security offices and/or installations.” What training will be required for personnel on this contract? What locations offer this training?

What is the lead time for personnel to process through these locations? Will the government reimburse travel expenses for personnel attending training under this requirement? Security Training

Please refer to the AFRICOM website (http://www.africom.mil/staff-resources/travel-to-africa) for further information on training contractor personnel deploying to Africa.

Additionally, the State Department website (http://www.state.gov/) is another source for information on travel to Africa. Only items identified in PWS Section 3 "Reimbursable

Services and Costs" are authorized for reimbursement under this contract. All other costs should be included in the contractor's fixed operation costs. Closed

60 24-Sep-13 Solicitation pg 33 252.225.7040 (m)

What are the trigger lines of risk-based scenarios, that drive the evacuation sequence and decision making for the Combatant Commander? This will aid in the proper development of emergency evacuations plans for this contract. Security

The triggers vary based on each dynamics/mission. Triggers and decision-making matrices are classified. Closed

61 24-Sep-13 PWS

Is this requirement to have crews available 24 hrs per day? For example 2 pilots during the day and 2 pilots during the night. Personnel

Contractors are not required to maintain 24/7 availability at all times. There may be times when 24/7 availability is necessary, but this will not be the standard. Normally, missions will be scheduled the day prior to allow aircraft planning and ensure proper crew rest rules will be followed at all times. So for planning purposes, crews may be on alternating shifts for certain mission requirements. Closed

62 24-Sep-13 PWS 4.2.2

In Para 4.2.2 it indicates that the contractor performing services under this contract and requiring classified access shall be citizens of the United States of America. Does this preclude us from using Canadian crews with Secret level Security clearances? Clearance

No, however, due to the dynamics of the missions, timely execution is imperatitive to the missions success, due to additional security requirements that have to be followed when briefing classified information to foreign nationals this could hinder or delay mission execution. Closed

63 24-Sep-13 PWS 1.3.1

Other than I.T. or ADP, which positions will need access to classified information? pilots, AME's, base management, senior management at HQ? Clearance

IAW PWS Para 1.3.1 "All aircrew and site managers performing under this contract are required to possess a Secret security clearance in order to receive threat briefings." Closed

64 24-Sep-13

Addendum 52.212-

Basis of Award (1)

Part-1 Technical

(v)

Given the tight timeline between award and stated operational readiness, is there any flexibility in the start dates to enable the operator to ready the aircraft. Operational date No, The contractor has to be operational ready to perform on 24 Dec 13. Closed

65 24-Sep-13

Non US Flag Carriers are still allowed to bid for the RW AFRICOM contract as long as they are listed as a SUB and not Prime and are CARB compliant. Correct? Proposal Submission

Any vendor can submit a bid for this solicitation, however, please refer to Addendums

52.212-1&2 for guidance on proposal submissions. Specifically, Addendum 52.212-1 (1) states "(1) Pursuant to DoDI 4500.53, to be eligible to receive a contract award, the offeror must be an approved Department of Defense (DOD) air carrier as determined by

HQ AMC/A3B and the Commercial Airlift Review Board (CARB) at time of proposal submission for the aircraft type proposed under this Solicitation. The offeror’s DOD approval must be for service equivalent to the service described in this solicitation. DOD approval must be received by the date of solicitation close and maintained throughout performance of this contract. The awardee for both IDIQ and subsequent task orders must be the entity that will operate the aircraft under this contract, unless subcontracting is required by international agreement. " Closed

66 25-Sep-13

Addendum 52.212-

1 (4) (vii) 39

This section specifies that we need to fill in blocks 6a, 6b, 6c, 8a, 8b and 8c of the DD254. Are we required to fill in blocks 8a, 8b and 8c or was this a typo? DD254

See Amendment 0003 which removes the requirement to fill in blocks 8a, 8b, and 8c of the DD254. Closed

67 26-Sep-13 PWS 1.1.2

“The base period will include 120 surge hours…” CLIN 0005 Base Period -- lists Max Quantity of 60

Surge Flight Hours. Can you please clarify which one will take precedence, or if we are only be required to price for 60 hours, but it could still be 120? Surge Hours See Amendment 0003 which changes the Surge Flight Hours from 60 to 120. Closed

68 26-Sep-13 N/A N/A Does the DD254 need to be submitted prior to proposal submission to obtain an interim FCL? DD254

IAW PWS para 4.2.5, "FCL procedures and security guidelines for adjudicative requirements are outlined in DOD 5220.22-M and DOD 5200.2-R. " Closed

69 26-Sep-13

PWS Section 1.3

pg. 5 1.3.2

What are the known certificates required to work in the AOR? Personal - Pilot mechanic certs? Visas for which of the countries? Personnel

There are no known certifications required to work in the AOR. All personnel should have visas from Uganda, DRC, and RoSS. At the minimum, all personnel need to arrive with Ugandan visas already approved. The ACCE can help get visas for DRC and RoSS after arrival if necessary.

Closed

70 26-Sep-13

PWS Section 1.4 pg.7 1.4.8

Is the contractor responsible for supplying, storage, security and transporting fuel to all locations (Njema, Nzara, Dungu and Obo)? Will fuel be available for purchase at UN bases

(Dungu and Bunia)? If so, what is the method of payment? Fuel The Contractor is responsible for providing fuel and securing it at the forward locations. Closed

71 26-Sep-13

PWS Section 4.4 pg 12 4.6.1 Who is the JSC-A and what is the form of secure communications? Communications See Amendment 0003 removing this requirement. Closed

72 26-Sep-13

PWS Section 1 pg.

2 1.1 There are two runways in Obo. Will the contractor stage from the north or south runway? Airfield The contractor will be staged in the North. Closed

73 27-Sep-13

Amendment 2 pg

6 (e) N/A

Operational date of 24 DEC 2013. With the award date of 22 NOV, this leaves 31 days for preparation and mobilization. Does TRANSCOM foresee the Operational date moving to the right? Operational date

No, TRANSCOM does not foresee pushing these date to the right, we intend to award on

22 NOV 13 with performance start date of 24 DEC 2013. Closed

74 27-Sep-13 General N/A

Is this contract's intent to replace the current contractor or is it in addition to the current contractor? General This contract will replace the current contract. Closed

75 30-Sep-13 General N/A

Will the Government consider a small business set-aside preference to allow small businesses to be evaluated favorably in the award criteria? General

The Government determined a small business set-aside is not appropriate for this acquisition. Closed

76 30-Sep-13 PWS pg 5 1.3.1

RFP states that key personnel are required to have US Secret clearances. Is this limited to only the pilots and project managers? Clearances

IAW PWS Para 1.3.1 "All aircrew and site managers performing under this contract are required to possess a Secret security clearance in order to receive threat briefings." Closed

77 30-Sep-13 PWS pg 5 1.3.1

As the existing contract originally did not require US Secret clearance for contractor personnel, would the government consider allowing contractor pilots that are not US Citizens to support this contract in order to provide better availability of experienced NVG and PWS mission specific skills? The project manager and Obo based site manager or Lead Pilot could have a

SECRET clearance to receive mission information and brief pilots/crew only limited information to mantain control of SECRET information. Clearances

IAW PWS Para 1.3.1 "All aircrew and site managers performing under this contract are required to possess a Secret security clearance in order to receive threat briefings." Closed

78 30-Sep-13 PWS pg 5 1.3.1

Will the Government consider NATO or SECRET clearances from other major allied countries as acceptable? Clearances

There are other factors that need to be considered, therefore the Government cannot provide a definitive answer to this question. Closed

79 30-Sep-13 General N/A

Will the Government provide Space-Available for transportation of contractor personnel, equipment and/or cargo on Military Airlift to support the rotor wing program based in Obo? General

Space-A cannot be guaranteed, but there will probably be limited times when it can be used to support the RW program. However, it is the contractor's responsibility to provide support. Closed

80 30-Sep-13 General N/A

Will the Government allow the rotor wing provider to utilize available space on the contracted fixed wing aircraft that support the same mission and customer (Referring to the Sister

RFP/Contract, fixed wing air support, Central Africa Region, RFP#: HTC711-13-R-R016)? General

The Government may task the fixed wing aircraft to bring support materials, etc out to

Obo, CAR, however, these missions are at the Government's discretion. Closed

81 30-Sep-13 General N/A Is the rotor wing air carrier required to have Class D Ops Specs approval? Ops Specs

The contractor is required to have any Ops Spec approvals necessary to perform all the required outlined in the PWS. Closed

82 30-Sep-13 PWS pg 10 4.2.5

Must all or any (Companies or Individuals) have FCL SECRET clearances? Or Only Pilots and

Project managers required at this time? Clearances

IAW PWS paragraph 4.2.5 "The contractor must have a valid FCL at the SECRET level."

Additionally, IAW PWS paragraph 1.3.1. "All aircrew and site managers performing under this contract are required to possess a Secret security clearance in order to receive threat briefings." FCL clearance is for the company. Closed

83 30-Sep-13

Addendum 52.212-

1 Part III

If a subcontractor is a major key partner that will be supporting the contract, can that subcontractor’s past performance be used towards award evaluation as 1 of the 3 past performance questionnaires? PP Evaluations

IAW Addendum 52.212-1, 12, Part III - Past Performance Offerors shall ensure the past performance references for which the offeror has performed services, within 3 years of proposal submission, are as relevant as possible and similar in nature to the services described in this solicitation. This includes work for commercial customers, DoD and other Federal agencies, and subcontracts that are similar to the Government requirements. Closed

84 30-Sep-13

Addendum 52.212-

2 N/A

It is our understanding that our complete technical solution package will be considered and reviewed during the evaluation. Since our technical solution is made up of our combined team’s capabilities and past performance/experience can we assume that our subcontractor’s capabilities and experience should be able to contribute towards our award evaluation? Evaluation Criteria

The Government will evaluate proposals IAW Addendum 52.212-2, however, "The awardee for both IDIQ and subsequent task orders must be the entity that will operate the aircraft under this contract, unless subcontracting is required by international agreement." Closed

85 30-Sep-13 General N/A Is DBA insurance reimbursable? Insurance DBA Insurance should be bid into the contractor's fixed operation costs. Closed

86 30-Sep-13 General N/A Is there a preferred DBA Insurance Provider? Insurance The government has no preference. Closed

87 30-Sep-13 General N/A

Is there a SOFA agreement between the United States and each of these Central African countries we are operating in? If yes, could you please clarify that contractors for this mission are included under these terms and enjoy all the benefits? Clearance There is not a SOFA agreement. Closed

88 30-Sep-13 Solicitation N/A

Please explain why this contract has task orders versus option periods? Do these mean the same thing or what is the difference? Solicitation

The Government determined task orders to be appropriate for this acquisiton. Task

Orders under this contract will be awarded/funded based on the Government's need. Closed

89 30-Sep-13 PWS pg 2 1.1.1

“DoD will provide support when Roning”– Please confirm that the government will provide adequate housing and meals at each remote location if RON is required. Currently, the incumbent contractor provides their staff with tents, MRE/Meals, security, and adequate bed down equipment specific to the AOR threats whether natural or manmade. In order to ensure every bidder is working from the same assumptions and level playing field, should each bidder include this RON equipment in their pricing proposal for their personnel? Operations

Air assets will return to an outstation collocated with USSOF after dropping off pax/cargo. Although very rare, if it is expected that an air asset has to RON on a remote site, you can bring your own equipment (MREs, water, equipment, etc.). Some villages and cities have hotels. At other locations local partner nation forces agrees to provide lodging at their camp for mission personnel, including the Contractor crew. This may/may not include tents, small shacks, or a well-constructed building with water and electricity. Closed

90 30-Sep-13 PWS pg 2, 1.1.1

For RON situations, should the contractor plan to have tents, bedding, and meals aboard the aircraft for contractor personnel required to RON? Operations Yes, see answer to question 89 Closed

91 30-Sep-13 PWS pg 2, 1.1.1

Should all bidders assume any RON situations will be covered and taken care of by the

Government per PWS 1.1.1 wording indicating it will cover this requirement for contractor personnel? Operations No, see answer to question 89 Closed

92 30-Sep-13 General N/A

Will the government provide aircraft parking and security during the RON away from contractor base location? If no, will the GOV please provide the anticipated locations the operator will be or might be expected to RON at so that we can plan and set up adequate life support and aircraft security at these locations? Operations

Yes, parking is provided. Names and locations of other sites throughout the AOR cannot be released due to OPSEC. See answer to question 89 for additional information on

RONing. Closed

93 30-Sep-13 PWS pg 5 1.2.6.1

In order to receive contract award, must the winning contractor be NVG mission ready on day

31 after award? Equipment

Contractor needs to be operationally ready to perform IAW with requirements outlined in the PWS at contract start date, to include performing missions using NVG operations.

Additionally, IAW Addendum 52.212-2 (1) Part I - Technical (i) Technical Subfactor 1 -

"The proposed approach effectively demonstrates the offeror’s ability to comply with the PWS requirements, specifically requirements identified in Section 1 (1.1 - 1.1.2, 1.2.4,

1.2.5 – 1.2.6.1, 1.2.9.2 and 1.4.3) of the PWS." Closed

94 30-Sep-13 PWS pg 5 1.2.6.1

Will the bidding contractor be considered unacceptable if they cannot be NVG mission ready and PWS compliant on required operational mission start? (Day 31 after award). Requirements See answer to question 93. Closed

95 30-Sep-13 PWS pg 5 1.2.6.1

Please confirm the definition of NVG mission ready to include each helicopter must be NVG configured (FAA compliant and fully operational), each helicopter must have NVG goggles for each crew member plus 1 spare in each aircraft, and all crew or at a minimum 4 pilots NVG trained (ability to fly NVG with both helicopters at the same time) and FAA compliant to execute NVG operations on the 31st day after contract award? Requirements

PWS paragraph 1.2.6.1 outlines the requirement to have the capability to fly at night with the use of Night Vission Goggles (NVGs). Contractor needs to be operationally ready to perform IAW with requirements outlined in the PWS at contract start date, to include performing missions using NVG operations. Closed

96 30-Sep-13 General N/A Will the Government allow the contractor to be tax exempt in Uganda and all AOR countries? Taxes

The US Government does not have agreements with the Host Nation (HN), therefore, any VAT/local taxes will be paid by the contractor. Closed

97 30-Sep-13 General N/A

Should all contractors expect to price into their pricing proposal the 18% VAT on all fuel, life support, equipment and supplies? Taxes

The contractor should account of any costs which are not covered under PWS Section 3

"Reimbursable Services and Costs" in their pricing proposal. Closed

98 30-Sep-13 General N/A

Since the contractor is supporting the U.S. Government on this mission, could you please include a clause that makes the contract exempt from VAT and local business taxes? Taxes

The US Government does not have agreements with the Host Nation (HN), therefore, any VAT/local taxes will be paid by the contractor. Closed

99 30-Sep-13 General N/A Will the USG allow VAT to reimbursed under the cost reimbursable CLIN? Taxes

Only costs outlined in PWS Section 3 "Reimbursable Services and Costs" are authorized for reimbursement under this contract. Closed

100 30-Sep-13 General N/A

Due to AOR conditions, it is critical to have both perimeter security and a team of security guards to monitor the base camp and the fuel depots at each of the FOBs. Can the contractor expect the Government to provide the security support personnel/services for the home base location and the fuel depots at the FOBs? Or should the bidders expect to assume responsibility for this and include these costs in our pricing proposal? Security

The Government provides security at each outstation. United States Special Operations

Forces (USSOF) provides security at each outstation. (The Contractor might want to provide security at their domicile, wherever they choose to live. It is not required, but it is recommended. USSOF at the outstations are also the security forces. But again, the

Government doesn't perform 24/7 security patrols with armed guards.) The Contractor is required to secure their own fuel, this cost should be included in your pricing proposal. Closed

101 30-Sep-13 PWS 1.1 Is the housing and life support for the staff and support staff required to be OSHA complaint? Personnel

No, the OSH Act covers most private sector employers and their workers, in addition to some public sector employers and workers in the 50 states and certain territories and jurisdictions under federal authority. Those jurisdictions include the District of Columbia, Puerto Rico, the Virgin Islands, American Samoa, Guam, Northern Mariana Islands, Wake

Island, Johnston Island, and the Outer Continental Shelf Lands as defined in the Outer

Continental Shelf Lands Act. Closed

102 30-Sep-13 PWS 4.14.2

What are the minimum requirements for the Cyber Security piece that we should include with our proposal? What are the minimum contract requirements for Cyber Security for the program? 52.212-1

Addendum 52.212-1 (II) Part I - Technical (f) Information Assurance & Cyber Security outlines this requirement. Closed

103 30-Sep-13 General N/A

In our experience the FAA requires War Risk Insurance for flight operations in the Central

Africa Region. In order to ensure the playing field is level, will the government require the contractor to have War Risk Insurance for this contract? If yes, at what levels of coverage are required? Insurance

The contractor is required to have any insurance deemed necessary IAW FAA requirements to operate in the Central Africa Region under this contract. Closed

104 30-Sep-13 General N/A

What is the maximum distance (in miles) required to fly between the various departure sites and landing zones? Flight Miles See chart on Attachment 2a, distance from Obo to Entebbe 480nm Closed

105 30-Sep-13

Will the Government please clarify what standard of personnel training and/or pre-deployment actions are required? (CRC, DPC, Medical standards: to include various shots and immunizations; we ask the government consider time frames associated with these processes). Training

Please refer to the AFRICOM website (http://www.africom.mil/staff-resources/travel-to-africa) for information on training contractor personnel deploying to Africa. Additionally, the State Department website (http://www.state.gov/) is another source for information on travel to Africa. Closed

106 30-Sep-13

Will the Government provide CRC or DPC for contractor personnel deploying to theater?

Where will this be located and what is the process for enrollment? Training

Please refer to the AFRICOM website (http://www.africom.mil/staff-resources/travel-to-africa) for information on training contractor personnel deploying to Africa. Additionally, the State Department website (http://www.state.gov/) is another source for information on travel to Africa. Closed

107 30-Sep-13 General N/A Will the government provide aircraft parking space at the primary basing location? Operations

Parking space is available at FOS Obo for the RW assets as well as the other outstations.

There are RW pads at each location. If you arrive at Entebbe, you'll park alongside the government planes on TWY H. Closed

108 30-Sep-13 General N/A

As it states the Government will provide necessary over-flight clearances for the missions, will the Government assist in mission planning and getting approval for PPR requests for flight planning? Operations

No PPRs are required for Entebbe, Dungu, Nzara, or Obo. JSOAD-UG will assist with over-flight clearances. They submit monthly requests with all tail numbers involved in the mission, and those approvals are good for a month at a time. Closed

109 30-Sep-13 General N/A

What are the minimum requirements for the quality control plan that is to be submitted with the proposal? Proposal Requirements

The contractors Quality Control Plan is developed and implemented IAW FAR 133 and

135 and 32 CFR 861 or applicable CAA equivalent. See PWS paragraph 4.4.1. Closed

110 30-Sep-13 General N/A

Are contractors allowed to hire armed security at locations that may have increased security risks? Security

The contractor is not required to provide any security. The Government provides security at each outstation. United States Special Operations Forces (USSOF) provides security at each outstation. (The Contractor might want to provide security at their domicile, wherever they choose to live. It is not required, but it is recommended.

USSOF at the outstations are also the security forces. But again, the Government doesn't perform 24/7 security patrols with armed guards.) Closed

111 30-Sep-13 General N/A Will the Government allow contractor personnel to be armed while supporting this contract? Security

No, contractors are not allowed to be armed. The Government provides security at each outstation. United States Special Operations Forces (USSOF) provides security at each outstation. Closed

112 30-Sep-13 Solicitation N/A

For fuel reimbursements are contractors allowed to bill for total cost per gallon of fuel at remote locations? This could include transportation of fuel, storage of fuel, security of fuel, refueling costs, etc.…. Fuel

There is no a fuel reimbursement CLIN, but rather Fuel EPA Reimbursable CLINs (0006, etc). As stated in Attachment 3 - Payment Information and WAWF, fuel adjustments for these CLINs are IAW PWS paragraph 3.6 and TRANSFARs Clause 5552.216-9002.

TRANSFARs Clause 5552.216-9002 states "Allowable fuel adjustments will be made, upward or downward, only if the DESC price varies by more than 3 % per gallon from the base price established in the contract (hereafter referred to as the “pegged price”)". Any other costs associated with securing fuel, transporting fuel, etc should be bid into the contractor's pricing proposal. Closed

113 30-Sep-13 PWS 3.2

Is the contractor responsible for landing fees (and any other airport fees) associated with normal missions in support of this contract? Or is the Government responsible for landing fees?

Reimbursable Services and Costs

The contractor is responsible, however IAW PWS para 3.2, "The Government will reimburse the Contractor, at cost, for all airport fees assessed as a result of authorized performance under this contract." Closed

114 30-Sep-13 General N/A

Is the Government will be responsible for obtaining all over flight and landing clearances in performance of this requirement? Landing Clearances

The contractor is responsible for flight and landing clearance. There is a standing blanket clearance agreement within the four countries that states aircraft operating in support of Operation Observant Compass (OOC) are allowed into country. This agreement is worked with individual countries and includes aircraft information. Closed

115 30-Sep-13 General N/A

Should the contractor anticipate all the surge periods will be triggered during course of the contract? Mission Requirements Surge periods will be utilized based on the Government's need. Closed

116 30-Sep-13 PWS 1.1.2

How many surge periods are estimated for the base period of performance? Please provide this information for pricing and operational planning purposes. Mission Requirements The Government anticipates (2 surge periods) 120 hrs during the base period Closed

117 30-Sep-13 PWS 4.12

Will the government consider weekly reports instead of daily reports due to the fact that

Internet availability at the remote site Obo may have challenges in terms of Internet…