MM Pre-Solicitation Slides 15 Feb 12.pptx

Pre-Solicitation Conference Multimodal 15 February 2012

Together, we deliver.

Administrative remarks Introductions Request for Proposal Proposal Submission Evaluation of Proposals Ordering Procedures Milestones Questions

Overview

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TCAQ-R

Current as of 13 Feb 12

Administrative Remarks

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TCAQ-R

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Sign-in Sheet

Water only in non-common areas

Request cell phones be turned off or on vibrate

Government

USTRANSCOM

TCAQ

TCJ3

TCJA

SDDC

Introductions

TCAQ-R

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Operational Requirements

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TCAQ-R

Current as of 13 Feb 12 Movement Conops: Pure Commercial door to door transportation 35 locations within Afghanistan with ability to add other locations globally Carrier will retain sole responsibility from origin to destination Carrier will be responsible for loading/unloading all conveyances Utilize carrier assets to configure cargo for airlift, i.e pallets, chains, etc… Coordinate all diplomatic clearance, port and airfield access requirements

Cargo Options:

Two-way transportation, various types of containers, break-bulk and rolling stock Initially, non-lethal cargo Sustainment, retrograde

ITV Requirements:

Electronic Data Interchange (EDI) or IBS Ocean Carrier Interface (OCI) module (or successor system) as the primary means for interfacing with SDDC for all bookings

The Request for Proposal consists of:

Solicitation/RFP Document Performance Work Statement (PWS) Attachments Attch 1, Performance Work Statement Attch 2, Invoicing and Payment Attch 3, Ordering Procedures Attch 4, Zone Pair Pricing Matrix Attch 5, Zone Maps Attch 6, Cyber Security Language Attch 7, Safety and Audit Checklist Attch 8, Past Performance Questionnaire

Request for Proposal

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Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (IDIQ), Performance Based acquisition under FAR Part 12, Commercial Acquisition

Only VISA/CRAF Participants are eligible for award

The Government intends to make a limited number of awards as a result of this RFP

Request for Proposal

TCAQ-R

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Performance Work Statement

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TCAQ-R

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Current as of 13 Feb 12 The contractor shall provide all personnel, training, supervision, equipment, Prior Permission Requests (PPRs), Diplomatic Clearances (DIPS), and customs clearances procedures necessary to perform international commercial door-to-door and/or port-to-door transportation services to move DOD and other US Government approved cargo

Multiple modes (i.e. airlift, sealift, linehaul) of transportation may be used to move cargo to/from multiple zones globally

Cargo may consist of containers, breakbulk , rolling stock, tricons and quadcons. No commercial flatracks and open top containers Delivery Notification and Receipt Required Customs Clearance Rerouting of Cargo Spotted Containers must comply with applicable standards Reports Safety and Audit Oversight Program

Performance Work Statement (Cont’d)

Performance assessments will be prepared monthly Performance Objectives 1 and 2 below represent one container or piece of cargo as booked Performance Measure:

Cargo shall be delivered not later than the Required Delivery Date (RDD) as accepted in the booking Weighting = .75

2. Contractor shall provide to the U.S. Government an accurate EDI transaction set within 24 hours of the event Weighting = .25

Capability or Performance

Contractor Performance Rating utilizing weights as provided on the previous slide:

Capability or Performance (Cont’d)

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Capability or Performance (Cont’d)

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TCAQ-R

Current as of 13 Feb 12 Additional Performance Indicators (API)

Cargo delivered in good order and condition

Invoice submission

Compliance with contract terms and conditions

Delivery or Performance Period Requirements

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TCAQ-R

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Current as of 13 Feb 12 Period of Performance: base year with two one-year option periods

Base Year: 01 Jul 12 – 30 Jun 13 Option 1: 01 Jul 13 – 30 Jun 14 Option 2: 01 Jul 14 – 30 Jun 15

Award will be concurrent with USC-6 expiration

Placing an Order

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TCAQ-R

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Current as of 13 Feb 12 Booking cargo

System - Integrated Booking System (IBS)

Requires the Contractor to use Electronic Data Interchange (EDI)

Alternative, Ocean Carrier Interface (OCI) module (or successor system)

Contract Administration

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TCAQ-R

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Current as of 13 Feb 12 Contract administered by TCAQ

Program Management/Execution

USTRANSCOM/AQ

USTRANSCOM/J3

SDDC

The proposal due date is tentatively scheduled for 10 April 2012. The offer shall be firm for 180 calendar days from the date specified for receipt of offers

All questions should be submitted in writing. Responses will be provided to all offerors via fbo.gov

Past Performance information must be received in the designated USTRANSCOM office not later than the date and time proposals are due

Request for Proposal

TCAQ-R

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A Proposal must include:

Part I, Business Proposal Part II, Operational Plan Part III, Technical Proposal Part IV, Past Performance Part V, Small Business Subcontracting Plan (applies to Large Businesses only) Part VI, Pricing Proposal

Proposal Submission

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Part I, Business Proposal Complete all necessary fill-ins SF Form 1449 (e.g., Blocks 13, 14, 15a, b, & c, 16, 17, 18) Block 15c. Remittance address in CCR Acknowledgement of Solicitation Amendments Company/Division Address, identifying Codes, and Applicable Designations Individuals authorized to negotiate ORCA, http://orca.bpn.gov IAW FAR 52.204-7, CCR Registration

Proposal Submission

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Part II, Operational Plan Facilities/Infrastructure at anticipated transload locations Customs Clearance Process(es) Subcontractor arrangements with each VISA and/or CRAF Participant Offeror’s capability or subcontractor arrangements to:

Move all types of cargo (See PWS para 1.2.1) Provide service to all zones (Attachment 4, Zone Pair Pricing Matrix) Must state all operational, financial, and regulatory assumptions made from this plan

Proposal Submission

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Part III, Technical Proposal Subfactor 1 – Transit Time. Verification of ability to meet transit times for each zone-pair listed in Attachment 4 Subfactor 2 – Electronic Data Interchange (EDI) Capability Approach to providing mandatory EDI requirements Subfactor 3 – Safety and Audit Oversight Plan Complete and submit a realistic safety and audit oversight plan on all subcontracted foreign air carriers.

Plan shall comply with technical requirements in PWS, para 6.2 and in Attachment 7 of RFP

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Part IV, Past Performance Information Submit no more than three (3) references References should address performance in the following areas:

On-time Delivery Quality of EDI data Consistency and Reliability of Services Loss of and/or Damage to Shipments Offeror is responsible for sending out questionnaire (Attachment 8) to each reference

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Part V, Small Business Subcontracting Plan

Applies to large businesses only

Submit in accordance with the following:

FAR Part 19.7, The Small Business Subcontracting Program FAR 52.219-9, Small Business Subcontracting Plan DFARS Clause 252.219-7003, Small Business Subcontracting Plan (DoD Contracts)

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Part VI, Pricing Proposal To be eligible for award, offerors must propose a Not-To-Exceed (NTE) all-inclusive U.S. Dollar price-per-pound rate for all zone-pair combination.

Estimated weights will be provided for the zone-pairs

Offerors shall only complete the pricing matrix for the base year

Option year prices shall be adjusted according to the Economic Price Adjustment

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Part VI, Pricing Proposal - VISA Minimum Commitment U.S. flag vessels operated by a VISA "Participant" with a current, minimum commitment of its U.S. flag vessel capacity to Stages I, II and III of VISA

Jones Act capacity (capacity exclusively engaged in the domestic trades) to Stage III of VISA

Remainder of its U.S. flag vessel capacity to Stages I, II and III of VISA or offer a long-term charter to DoD of its U.S. flag vessel capacity to Stage III of VISA

TCAQ-R

Part VI, Pricing Proposal - CRAF For any proposed NTE rates including air carriage, offeror's price proposal shall be based on and include prices of CRAF participants

In locations where FAA regulations restrict U.S. Flag access to airfields, or technical requirements require aircraft not available by US flagged carriers, offeror's price proposal shall be based on and include prices of CRAF participant subcontracting to a non-CRAF carrier for actual carriage

TCAQ-R

FAR Part 12 Commercial Item Procedures Best Value Source Selection Utilize FAR 15.101-1 Tradeoff Process & DoD Source Selection Procedures Evaluation Criteria Business Proposal (Acceptable/Unacceptable) Technical Capability (Acceptable/Unacceptable) Transit Times, EDI, & Safety and Audit Oversight Operational Plan (Color/Adjectival Ratings & Risk) Past Performance (Relevance and Confidence) Small Business Subcontracting Plan (Acceptable/Unacceptable) Price (Fair and Reasonable) FAR 15.404-1(b)(2)

Source Selection Procedures

Best Value source selection procedures will be utilized in accordance with FAR 15.101, DFARS 215.101 and DoD Source Selection Procedures.

To receive an IDIQ award, offerors must Be deemed responsible IAW FAR Part 9 Conform to all required terms and conditions Be a participant in the CRAF or VISA program Represent a best value to the Government, price and other factors considered

Source Selection Procedures

Part I, Business Proposal Acceptable or Unacceptable

Part II, Operational Plan Color/Adjectival Coding Strengths, weaknesses, and deficiencies will be documented and assessed.

Risk will be rated separately

Evaluation

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Part III, Technical Acceptable or Unacceptable under all subfactors:

Transit Time Electronic Data Interchange (EDI) Capability Safety and Audit Oversight Plan

Part IV, Past Performance Confidence Assessment Rating based on recency and relevancy of each past performance effort evaluated Information for VISA and CRAF and all major subcontractors will be considered more highly in assigning a Rating

Evaluation

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Part V, Small Business Subcontracting Plan Acceptable or Unacceptable Part VI, Price Fair and Reasonable Determination made using one or more techniques set forth in FAR 15.404-1(b) (2).

In order to determine the Total Evaluated Price for evaluation and award purposes, the Government will multiply the offerors’ proposed Not-To-Exceed (NTE) zone-pair price-per-lb rates for the zone-pairs by the respective estimated volumes in Attachment 4, tab Weight Estimates, for the base year

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Part VI, Price Unit prices shall be adjusted for each option year, to include the estimated volumes for the six-month extension of services option The adjustment shall be based on the GII Pricing and Purchasing Industry Forecasting for North American Industrial Classification System (NAICS) codes as follows:

481112, Scheduled Freight Air Transportation (90%) 482111, Line-Haul Railroads (0.5%) 483111, Deep Sea Freight Transportation (8%) 48411, General Freight Trucking, Local (1.5%).

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The Operational Plan will be considered approximately equal to Past Performance and the non-cost factors, Operational Plan and Past Performance when combined, will be considered approximately equal to price

Evaluation

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Ordering Procedures

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TCAQ-R

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Fair opportunity ordering procedures IAW FAR 16.505, all multiple award contractors provided fair opportunity to be considered for each order >$3,000 TCAQ emails spot-bid requirements to contractors TCAQ best-value analysis considers VISA/CRAF Priority, Past Performance, and Price Spot-bid rate must be “equal to” or “lower than” awarded Not-To-Exceed (NTE) rate Minimal accessorials apply Only SDDC authorized to order service OTO Process will be used for oversize cargo requirements

Outstanding Requirements

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TCAQ-R

Current as of 13 Feb 12

ITV

Daily ITV Data Requirements Insurance/Liability Weapons/Ammo/Hazmat Requirements Afghanistan Third Party Hires Detention Driver Wait Time Service Contract Act Cyber Security

Industry Participation

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TCAQ-R

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Current as of 13 Feb 12 Responded to two Request for Information (RFI’s)

Attended two Industry Days including one-on-one sessions

Provided questions and feedback

Milestones

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TCAQ-R

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Current as of 13 Feb 12 RFP release date: 9 March 2012

Proposal due date: 10 April 2012

Awards: 15 June 2012

Contract Start Date: 1 July 2012

Any amendments or information will be posted to the Federal Business Opportunities website at https://www.fbo.gov

QUESTIONS

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