Instruction to Offerors.pdf
PDF 132 KB Posted
- Solicitation number
- HT942626RE008
- Issued by
- Not on record
About this file
This document contains Instructions to Offerors for a federal contract solicitation involving hazardous waste collection services. The Government intends to award a Firm-Fixed-Price Indefinite Delivery/Indefinite Quantity (ID/IQ) contract with a five-year ordering period and a potential six-month extension. The NAICS code is 562112 (Hazardous Waste Collection) with a small business size standard of $47 million. The solicitation uses a Lowest Price Technically Acceptable source selection process. Proposals are due March 16, 2026, with contract award expected March 19, 2026. The proposal submission deadline for questions is February 20, 2026, and government responses to questions will be provided February 24, 2026. Points of contact are Contract Specialist Ms. Kirstin L. Quinn (Kirstin.L.Quinn.civ@health.mil, 301-619-2480) and Contracting Officer Ms. Tonya R. Kreps (Tonya.R.Kreps.civ@health.mil, 301-619-2519).
Offerors must submit proposals electronically in three volumes: Volume I (Technical Proposal including Applicable Licenses and Approved Disposal Facility), Volume II (Past Performance), and Volume III (Price). Proposals must provide minimum 60-day offer acceptance periods and a total price for each Contract Line Item Number (CLIN). The Government will evaluate proposals by establishing a Total Evaluated Price (TEP) consisting of one hour of labor across all or randomly selected labor categories for the base period and all option periods, including the six-month extension option priced at Option Year 5 rates. Past Performance will not be an evaluation factor. All documents must be submitted concurrently, uncompressed, using 12-point minimum font (Times New Roman preferred), with clear identification of company name, date, and solicitation number in headers or footers. Offerors must complete annual representations and certifications through SAM (System for Award Management) and payment will be processed through PIEE (Procurement Integrated Enterprise Environment).
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment HT942626RE0080001 SF 30.pdf | ||
| Questions and Answers to Solicitation HT9426RE008.docx | DOCX document | |
| PWS_RMW 20250930.pdf | ||
| EVALUATION CRITERIA - best value_rev1.pdf | ||
| Ordering Instructions and GPC Information.pdf | ||
| Quality Assurance Surveillance Plan.pdf | ||
| Instruction to Offerors.doc | DOC document | |
| Quality Assurance Surveillance Plan.doc | DOC document | |
| Ordering Instructions and GPC Information.doc | DOC document | |
| EVALUATION CRITERIA - best value_rev1.doc | DOC document | |
| PWS_RMW 20250930.doc | DOC document | |
| Solicitation - HT942626RE008.pdf |
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Text version
CUI//PROCURE
INSTRUCTIONS TO OFFERORS:
L.1. The Government intends to make a Firm-Fixed-Price (FFP) Indefinite Delivery / Indefinite Quantity (ID/IQ) Contract with a Five (5) Year Ordering Period, with the possibility of a Six (6) Month Extension. The Offeror shall submit all Proposal Sections as requested. Electronic/Digital delivery of the proposal is required. No hard copies will be accepted. Failure to submit all documents concurrently and in accordance with these instructions may render a Proposal Unacceptable.
L.2. Point of Contact. The POCs for this Solicitation are: Ms. Kirstin L. Quinn:
Kirstin.L.Quinn.civ@health.mil, 301-619-2480 and Ms. Tonya R. Kreps;
Tonya.R.Kreps.civ@health.mil, #301-619-2519.
L.3. In order for the Offeror’s Proposal to receive full consideration for award, the Offeror shall ensure that the information furnished in support of the Proposal is factual, accurate, and complete. Failure to provide the information requested by this Request for Proposal (RFP) may render the Offeror’s Proposal incomplete and ineligible for further consideration for award. A LOWEST PRICE TECHNICALLY ACCEPTABLE Source Selection Process will be utilized for this Requirement. The Offeror’s Proposal will become part of the official contract file.
L.4. Submission of Questions. The Offeror shall submit questions electronically to the Contract Specialist via email. Questions can be continued to be asked up to, and, right before, proposal submission.
L.5. Offer Acceptance. Proposals should provide a minimum offer acceptance period of Sixty
(60) days (including an agreement to hold the prices in offer firm) after the required date for receipt of proposals. The Offeror’s proposal will become part of the official contract file.
L.6. Sequence of Events. The proposed sequence of events are as follows:
EVENT DESCRIPTION DATE
REQUEST FOR PROPOSAL ISSUED 13 February 2026 CUT OFF TO SUBMIT QUESTIONS 20 February 2026
GOVERNMENT RESPONSE TO
QUESTIONS
24 February 2026
PROPOSAL DUE DATE 16 March 2026 EVALUATION OF PROPOSAL 17 March 2026 CONTRACT AWARD EXPECTED 19 March 2026
L.7. To aid in evaluation, proposals shall be practical, specific, complete, and logically assembled. The proposal shall be in a clear, concise format satisfying all requirements of the solicitation. It shall be in sufficient detail to demonstrate a clear understanding of the work to be accomplished. Past Performance will not be an evaluation factor in accordance with FAR 15.304(c)(3)(iii).
mailto:Kirstin.L.Quinn.civ@health.mil mailto:Tonya.R.Kreps.civ@health.mil
L.8. The source selection process for this requirement is LOWEST PRICE TECHNICALLY
ACCEPTABLE.
L.9. Price Proposal Instructions: The Offeror shall provide a total price for each Contract Line Item Number (CLIN) identified.
L.10. The Offeror is encouraged to offer the Government discounts where appropriate.
L.11. The North American Industry Classification System (NAICS) code and the Small Business Size Standard associated with this requirement is: 562112 – Hazardous Waste Collection, with a Small Business Size Standard of $47 Million.
L.12. Communications regarding this solicitation: Contract Specialist Ms. Kirstin L. Quinn:
Kirstin.L.Quinn.civ@health.mil, 301-619-2480 and Contracting Officer Ms. Tonya R. Kreps;
Tonya.R.Kreps.civ@health.mil, #301-619-2519.
L.13. The Offeror shall submit their Proposal in accordance with the instructions stated within this provision. Failure to submit all documents concurrently and in accordance with the instructions outlined within this provision may render a proposal INELIGIBLE FOR AWARD.
L.14. The Offeror shall provide the number of electronic file copies as follows:
L.16. Each Volume shall be clearly identified and should begin at the top of the page. All pages of each section should be appropriately numbered and identified by the complete company name, date, and solicitation number in either the header or footer. The submission should be clearly indexed and logically assembled.
L.16.1. Each paragraph shall be separated by at least one blank line. A standard, twelve (12) point minimum font size applies. Times New Roman Font is preferred; however, tables and illustrations may use a reduced font size not less than 8-point and may be landscape.
L.16.2. Provide the Name, Title, and Telephone Number of the Company/Division Point of Contract regarding decisions made with respect to your Proposal and who can obligate your company contractually. Also, please identify those individuals authorized to negotiate with the Government.
Volume Number Volume Title Volume 1 Factor #1 – Technical Proposal
- Applicable Licenses
- Approved Disposal Facility
Volume II Factor #2 – Paste Performance Volume III Factor #3 - Price mailto:Kirstin.L.Quinn.civ@health.mil mailto:Tonya.R.Kreps.civ@health.mil
L.16.3. The Business Proposal shall be specific and complete in every detail. The method of payment under the resulting contract is through the Procurement Integrated Enterprise Environment (PIEE – Formerly known as WAWF) located at: https://wawf.eb.mil/.
L.16.4. The contract shall contain the Clause FAR 52.217-8 Option to Extend Services, or an equivalent clause. By submitting a Proposal for the contract, the contractor agrees to this inclusion in the contract. The cost Proposal will be evaluated against an Independent Government Cost Estimate (IGCE) and other sources. The Government will evaluate offers by establishing a Total Evaluated Price (TEP) which will consist of one (1) hour of labor for all or randomly selected labor categories for the base period and all option periods (including the option period exercisable under FAR 52.217-8. The amount evaluated under this option period will be at the rates offered for Option Year five (5) prorated to six months. Rates selected for inclusion may be loaded or unloaded labor rates. The Government may determine that an offer is Unacceptable if the base period or option period prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.
L.16.5. Offeror Representations and Certifications. The Offeror shall complete the annual representations and certifications electronically through the System for Award Management (SAM) database located at: https://beta.sam.gov/
L.16.6. File Packaging. None of the Proposal files shall be compressed (zipped). Zipped files cannot be opened by the Contracting Officer.
https://beta.sam.gov/
File details come from the government source that posted it. Updated .