RFI - Attachment 4 - Deliverables Table_Updated 12.2.24.docx
DOCX document 41 KB Posted
- Solicitation number
- HT9425RFI25BRAES
- Issued by
-
Defense Health Agency
About this file
This is a deliverables table attachment to an RFI for Biomedical Research Application Evaluation and Support Services (BRAES) from the Defense Health Agency. The table outlines 52 specific deliverables that will be required under the contract, with detailed timing requirements for each submission.
The deliverables cover various aspects of managing biomedical research applications, including compliance specification sheets, pre-application and full application reviews, programmatic panel member reports, reviewer recruitment and management, summary statements, and administrative documentation. Key timing requirements include 24-48 hour turnarounds for automated compliance checks, 2-7 business days for application reviews depending on volume, and 15 business days prior to peer review meetings for several critical reports. The table specifies distribution requirements and references corresponding PWS sections for each deliverable. Notable items include monthly reporting requirements, draft invoice submission procedures, and annual confidentiality agreements.
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Other files
| File | Type | Posted |
|---|---|---|
| RFI - ATTACHMENT 3 - SAMP INST TO OFFER - TECH APPCH (02122024).pdf | ||
| RFI - Attachment 5 - LCATs Updated_12.2.24.xlsx | XLSX spreadsheet | |
| RFI - ATTACHMENT 2 - BUS SYS DATA FLOWS (02122024).pdf | ||
| RFI - Attachment 1 - PWS Updated_12.2.24.docx | DOCX document |
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DELIVERABLES
PWS Section 8:
Minimum deliverables for this contract, as solicited, are outlined in the below Deliverables Table.
All listed deliverables shall flow down into all Task Orders, unless stated otherwise. Additionally, if a deliverable is irrelevant for a specific Task Order, it can be ignored. Other deliverables may be included at task order level.
Item
PWS
Reference
| Title |
| Dist |
| Initial |
Deliverable 1
4.2.3 Compliance Specification Sheets/ Checklist
Per DRTS Within 10 Business Days after FOA release
Deliverable 2
4.2.4 Listing of pre- applications with compliance issues and administrative modifications in eBRAP
1) Within 24 hr for automated compliance; 2) NLT 2 business days for < 250 pre-applications;
3) NLT 4 business days for >250 pre-applications.
Deliverable 3
4.2.5 Listing of full applications with compliance issues and administrative modifications in eBRAP
1) Within 48 hr for automated compliance; 2) NLT 3 business days for < 100 applications; 3) NLT 5 business days for 101-250 applications; 4) NLT 7 business days for >250 applications
Deliverable 4
4.2.6 Programmatic panel member identification report (pre-applications)
NLT 1 business days after compliance review is complete
Deliverable 5
4.2.6 Programmatic panel member identification report (full applications)
1 business day after application compliance completion
Deliverable 6
4.2.7 Multiple Submission Report (eBRAP)
Same day as application compliance completion
Deliverable 7
4.2.8.1 Annual Template Letter for non-compliant notification
Within 20 Business Days following release of the first fiscal year FOA
Deliverable 8
4.3.6 Summary of Program Deliverables Report
Quarterly
Deliverable 9
4.5.3 Pre-application Screening: Panels/SROs/Chairs
NLT 5 business days after preapplication receipt
Deliverable 10
Pre-application Screening: Recruited reviewers report
10 business days after preapplication receipt
Deliverable 11
Pre-application Screening: Preliminary score report
2 days prior to initiation of moderated online discussion (if applicable)
Deliverable 12
Pre-application Screening: Final score report
1 business day after completion of moderated online discussion
Deliverable 13
Pre-application Screening: Concatenated reviewer critiques
If requested by PM, 3 business days after completion of moderated online discussion
Deliverable 14
4.5.4.1 Deliverables/Receivables Tracking Sheet (D/RTS)
COR/PM
NLT 10 business days after the last FOA of the cycle release
Deliverable 15
4.5.4.2 Review specification sheets (RSS) by mechanism
NLT 10 business days prior to preapplication receipt
Deliverable 16
4.5.5 Recruited Reviewers Report I
10 business days after application receipt
Deliverable 17
Recruited Reviewers Report II
15 business days prior to peer review meeting
Deliverable 18
OCI Report
15 business days prior to peer review meeting
Deliverable 19
4.5.5.4 Consumer Nomination materials
Annually
Deliverable 20
4.5.5.5
Consumer Outreach Plan
NLT 20 Business Days following Vision Setting or Strategic Planning Meeting
Deliverable 21
4.5.5.17
Reviewer demographics report
NLT 15 business days after peer review meeting, if requested; optional deliverable at the task order level
Deliverable 22
4.5.5.18 Peer Reviewer Debriefing Report
NLT 15 business days prior to programmatic review meeting, or as specified in task order
Deliverable 23
4.5.6.2 Expedited (triage) review report
2 business days prior to peer review meeting
Deliverable 24
4.5.6.3
Final score report
1 business day after peer review meeting
Deliverable 25
4.5.6.4
Pre/post score comparison report
NLT 1 business day after peer review meeting, if requested; optional deliverable at the task order level
Deliverable 26
4.5.6.5 Score Distribution Reports
NLT 2 business days after delivery of Final Score Report
Deliverable 27
4.5.6.7 All reviewers for all cycles report for web posting
NLT 30 business days after last peer review meeting for all cycles
Deliverable 28
4.6.2 Draft Summary Statements
As they become available
Deliverable 29
4.6.3
Accelerated (non-fully edited, non-PI version) Summary Statements (if applicable)
NLT 15 Business Days prior to the appropriate programmatic review meeting.
Deliverable 30
Assigned Summary Statements
NLT 15 Business Days prior to the appropriate programmatic review meeting
Deliverable 31
All Summary Statements
NLT 5 Business Days prior to programmatic review meeting
Deliverable 32
4.5.6.8 Re-Review Summary Statements
PM
NLT 5 Business Days after the re- review peer review meeting
Deliverable 33
Principal Investigator version of Summary Statements (if applicable)
NLT 2 weeks after the programmatic review meeting
Deliverable 34
4.6.4 Administrative notes Transfer to EGS
NLT 1 business day after All Summary Statements delivery
Deliverable 35
Original pre-application data and files (eBRAP)
1 business day after pre- application receipt
Deliverable 36
Original Full Application Data and Files (eBRAP)
5 business days after application receipt
Deliverable 37
Full Application Budget Report
6 business days after application receipt
Deliverable 38
Compliant version of pre- application data
1 business day after compliance report approval and decision
Deliverable 39
Compliant version of pre- application files
1 business day after compliance report approval and decision
Deliverable 40
Compliant version of full application files (Peer Reviewed Application Files I)
1 business day after compliance is complete
Deliverable 41
Compliant version of full application data
20 business days after application receipt
Deliverable 42
Application Score Data
2 business days after peer review meeting
Deliverable 43
Compliant version of full application files (Peer Reviewed Application Files II) (eBRAP)
2 business days after peer review meeting
Deliverable 44
4.7.2 Reviewer online/webinar orientation briefing
NLT 10 business days prior to webinar
Deliverable 45
4.7.6.1 List of conferences and meetings for reviewer recruitment purposes
NLT business 60-90 calendar days prior to conference/meeting
Deliverable 46
4.7.6.1 Summary of recruitment results from conferences/meeting
NLT 20 business days following the conference/meeting
Deliverable 47
4.9.1.1;
4.9.4.2 Requirements documents (traceability matrix, SOPs, epic reports mockups, project/sprint plans, backlog)
Within 5 days of request to support enhancements and new development efforts
Deliverable 48
4.9.2.1 Master eBRAP FOA setup document
To be accessible 24/7 by government personnel as necessary via shared drive or other system access
Deliverable 49
4.9.2.5 Helpdesk tickets and responses
COR/PM
Monthly metrics report and continuous access to helpdesk system
| Deliverable 50 |
| Section H |
| Monthly Reporting – Base level (only) |
| COR/CS |
| 28th calendar day of each month. |
| Deliverable 51 |
| Section D |
| Draft Invoice-Provide base Contracting Officer’s Representative (COR) with a draft invoice for review prior to submission via WAWF. Backup documentation adequate enough to determine validity of all salary and non-salary costs shall be included. Upon receiving COR recommendation, the invoice may be submitted to WAWF. If contractor does not receive COR recommendation after 5 calendar days, the invoice may be submitted to WAWF. |
| Base COR |
| 5 calendar days prior to submitting each task order invoice to WAWF. |
| Deliverable 52 |
| 3.1.3.7 |
| CDMRP Confidentiality Agreement |
| Base COR |
| Upon contract award, onboarding new hires, and annually in January |
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