Solicitation HT9425-24-Q-0085 Amendment 0001.pdf

0012127519-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

To update PWS and Addendum to FAR 52.212-1

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Jul-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT942524Q0085

X 9B. DATED (SEE ITEM 11)

15-Jul-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Jul-2024

CODE

ARMY MED RES ACQ ACTIVITY

808 SCHREIDER ST

FORT DETRICK MD 21702

HT9425 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT942524Q0085

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1

Failure to comply with any of the instructions may result in a proposal being removed from further consideration.

1 INTRODUCTION.

1.1 This Request for Quote (RFQ) is in support of the Telemedicine and Advanced Technology Research Center (TATRC), to provide Simulated Patients/ Standardized Patients Services. Simulated Patients (SP) are expected to role play as casualties in various combat environments where they portray behaviors that correlate with a given scenario or simulation events put on by TATRC with notice from the MMSIV Division.

1.1.1 The Point of Contact for this RFQ is Jessee Chege; jessee.t.chege.civ@health.mil.

1.2 PROPOSAL CONTENT AND INSTRUCTIONS FOR PREPARATION OF PROPOSALS.

1.2.1 The instructions provided specify the format and content that the Offeror shall use in response to this solicitation. The intent is not to restrict the Offeror in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the response for evaluation purposes. This requirement is a competitive requirement under North American Industry Classification Code (NAICS) 541990, All Other Professional, Scientific and Technical Services. The size standard for NAICS 541990 is $19,500,000.00. Offeror must submit a quote that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided should be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are important. Quotes shall be in the form prescribed by, and shall contain a response to, each of the areas identified in the solicitation. Any quote that does not meet the requirements of the solicitation may be determined to be substantially incomplete and may result in rejection of the Offeror’s entire quote from further consideration. One contract is anticipated to result from this RFQ; however, the Government reserves the right to withdraw, modify, or eliminate various aspects of the requirement determined to be too costly or impractical prior to award.

1.2.2 The Offeror shall include two separate volumes in response to the solicitation:

a. Volume I* – Technical Proposal;

b. Volume II – Business Proposal.

*No pricing information shall be included in Volume I.

1.2.3 Two separate and complete volumes (listed above) shall be submitted by the closing date specified in this

RFQ.

1.2.4 Administrative Format Instructions. Both volumes should contain the following items in addition to the technical/descriptive data required by this RFQ:

1.2.4.1 Cover Page which includes the following:

a. RFQ Number;

b. Offeror name, mailing address, and website address;

c. Commercial and Government Entity (CAGE) Code, Data Universal Numbering System (DUNS) number (If applicable), Unique Entity Identifier (UEI) and Tax Identification Number (TIN);

d. Date submitted and proposal expiration date;

e. All of the above-cited information for each entity on the proposed team, if a team is proposed;

f. Do you have a Government approved accounting system? If so, please identify the agency that approved the system;

g. Type of Company (i.e., small business, 8(a), woman owned, veteran owned, etc.) as validated via the System for Award Management (SAM);

h. Company Point of Contact (POC), Phone and Email address;

i. Table of contents which provides sufficient detail as to allow the important elements to be easily located; and,

j. Each page of each document should have a footer indicating the name of the Offeror, “page X of Y,” and the following legend “Source Selection Information: See FAR Part 3.104.”

1.2.5 Formatting. Proposal content shall be in Microsoft Office for Windows format (2007 or 1997-2003) or newer, either .doc or .docx file with one (1) inch margins all around, Times New Roman font of ten (10) point font size.

1.2.6 Page Limits.

1.2.7 The Volume I – Technical Proposal is limited to twenty five pages (25 pages). Pages should be numbered consecutively throughout the document and not by sections. For any sections of a proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation. The following sections are not subject to the twenty-five (25) page limit:

a. Cover Page (Not to exceed one (1) page);

b. Table of Contents;

c. Quality Control Practice (Not to exceed ten (10) pages);

d. Level of Effort/Staffing Plan;

e. Organizational Conflict of Interest (OCI) Certification and OCI Avoidance or Mitigation Plan (if necessary); and,

f. Government Furnished Property (GFP) (if required – The Government does not anticipate that any contractor will need to utilize this exception to the page count).

g. Index of Acronyms

1.2.8 The Volume II – Business Proposal does not have a page limit.

2 0 Volume I– Technical Proposal. The Offeror’s Technical Proposal, including any supporting documentation, is to be clear and concise. Technical Proposals shall not include any pricing information. In accordance with (IAW) file submission requirements given in this section, the Offeror shall submit a written Technical Proposal that effectively demonstrates the following:

2.1 Factor 1 – Technical Approach. The Offeror shall submit a written technical approach, which effectively demonstrates The overall ability to perform services in accordance with the PWS, specifically Part 5. This description should, at a minimum, specifically address the Offeror’s approach and ability to address these tasks.

2.2 Factor 2 - Past Performance. The Offeror is not required to submit any information regarding Past Performance.

The Government will consider information obtained through other sources (Contractor Performance Assessment Report System (CPARS), Supplier Performance Risk System (SPRS), Responsibility/ Qualification, Electronic Document Access (EDA), etc.). Past performance information will be utilized to determine the acceptability of the contractor’s past performance as it relates to the Government’s requirements as described in the Performance Work Statement (PWS). In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably on past performance (FAR 15.305(a)(2)(iv)). The Offeror will receive a neutral rating.

2.2.1 Additional Requirements. The following items shall be included, if applicable, in proposal. These will not be rated as part of the Technical Approach.

2.2.1.1 Non-Disclosure Agreement (NDA) and Organizational Conflict of Interest (OCI) Certification. The Offeror shall complete the attached OCI Certification and provide (if necessary) an OCI Avoidance or Mitigation Plan (Refer to RFQ OCI Attachment). The OCI certification and OCI Avoidance or Mitigation Plan (if necessary) are excluded from the Technical Proposal page limits.

2.3 Volume II – Business Proposal/Factor 3 - Cost. The Offeror’s Business Proposal shall be a separate volume from the Technical Proposal. Pricing shall include all anticipated costs to fully perform all objectives as stated in the solicitation.

2.3.1 The Offeror’s Business Proposal shall include any and all discounts. The Offeror must identify the labor category(s) to be utilized for this effort, a description of the skills and experience per category, and the fixed loaded hourly rate(s) proposed, and any other proposed associated costs, for calculating the proposed price for this effort.

Subcontractor rate information shall also be included, if applicable.

2.3.2 The Offeror must identify the labor category(s) to be utilized for this effort, a description of the skills and experience per category, and the fixed loaded hourly rate(s) proposed, and any other proposed associated costs, for calculating the proposed cost for this effort, to include salary verification. Subcontractor rate information shall also be included, if applicable.

2.3.3 The Offeror shall provide a POC authorized to hold discussions/negotiations with the Government who has the full authority to bind the Offeror to an award. Information required includes: First name, last name, title, email address, phone number, and level of authority.

2.3.4 The Offeror shall provide a POC who will be responsible for reviewing any applicable performance evaluation reports rendered by the Government. This will include electronic performance reports produced via the CPARS Reports. Information required includes: First name, last name, title, email address, phone number, and level of authority.

2.3.5 The Offeror must be registered in SAM in accordance with FAR 52.204-7 and FAR 52.204-13. The Offeror shall verify its SAM record is current, accurate, complete and applicable to this RFQ as of the date of this offer and is incorporated in this offer by reference.

2.3.6 The Offeror shall complete and submit FAR Provision 52.204-24 [Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment] and FAR Provision 52.204-26 [Covered Telecommunications Equipment or Services-Representation] (Refer to FAR Provision 52.204-24 and FAR Provision 52.204-26).

2.3.7 The Offeror shall complete and submit FAR Provision 52.209-11 [Representation By Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)] (Refer to FAR Provision 52.209-11).

2.3.8 The Offeror’s proposal shall remain valid for a minimum of 120 days from the date of submission.

2.3.9 Supplemental Pricing Worksheet. The Offeror’s proposal shall include a Supplemental Pricing Worksheet that provides a detailed breakdown of their proposed pricing, including labor, labor rate and labor hours. The Offeror shall use Microsoft Office Excel 2007 or later. The Supplemental Pricing Worksheet shall be inclusive of all costs associated with the performance of the resulting contract. All formulas shall be included.

3. FILE SUBMISSION.

3.1. Proposals shall be submitted via email on or before the RFQ closing date 24 July 2024, 12:00 PM ET, to the point of contact for this RFQ, jessee.t.chege.civ@health.mil. (Subject: HT9425-24-Q-0085). The firewall utilized by the Government Contracting Office does not authorize or accept zip files. The emailed proposal (to include all attachments) shall not be larger than 10 megabytes. If the email is larger than 10 megabytes, it will not be accepted.

The Government will accept multiple email submissions as long as all submitted emails are clearly identified as “Submission #X of #X” and received by the Government prior to the submission deadline.

3.1.1. Any data previously submitted in response to another solicitation, whether submitted to the USAMRAA or another agency, should be assumed to be unavailable during this proposal evaluation and award process. Proposal data shall not be incorporated into the proposal by referring to another proposal or other source.

3.1.2. The Government reserves the right to request additional information after receipt of Offeror’s response to the

RFQ.

3.1.3. Offerors are cautioned that in order for their proposal to be eligible for award, the proposal shall be in compliance with all of the terms and conditions set forth in the RFQ.

3.2 RFQ Questions. Questions concerning the RFQ shall be submitted via email to Jessee.t.chege.civ@health.mil and Barton Vint, barton.j.vint.civ@health.mil (Subject: HT9425-24-Q-0085).

Discussions. The Government intends to evaluate the proposal and award a single purchase order without discussions with the Offeror. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

4. ADDITIONAL INFORMATION.

4.1. Only one proposal from each Offeror will be accepted/evaluated by the Government. No alternate proposals will be accepted/evaluated from each Offeror. If alternate proposals are provided, only the first proposal received by the Government will be accepted/evaluated.

4.2. Provisions and Clauses. See the RFQ for the list of applicable provisions and clauses (the clauses will be included in the contract award). By submission of a proposal, the Offeror agrees to the inclusion of these provisions and clauses.

PWS

PERFORMANCE WORK STATEMENT (PWS)

SIMULATED PATIENT SERVICES

Part 1 General Information

1.0 General: Implement the use of Simulated Patients (SP) to enhance Telemedicine and Advanced Technology Research Center’s (TATRC) ability to provide multimodule simulations for military medical research focused on casualty care.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide personnel, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Simulated Patient Services as defined in this Performance Work Statement (PWS)

1.2 Background: Telemedicine and Advanced Technology Research Center (TATRC) facilitates medical research and development that focuses on new medical technologies to optimize Warfighter performance and casualty care. Medical Modeling Simulation Information and Visualization (MMSIV), a division within TATRC, provides high-fidelity simulations to integrate medical sensors that collect patient data from the simulated casualties.

Simulated Patients (SP) play a vital role in the data collection research efforts that measure vitals using physiological recording equipment being that they are live participants. SP participation not only helps tests the utilization of a sensor, but also provides another modality mailto:jessee.t.chege.civ@health.mil mailto:barton.j.vint.civ@health.mil of simulation to create a more realistic and immersive experience for the Warfighter participating in the research.

Simulated Patients (SP) are expected to role play as casualties in various combat environments where they portray behaviors that correlate with a given scenario. This includes but is not limited to acting out different levels of consciousness, providing appropriate responses to medic participant interventions, and operating simulated prosthesis.

In a simulated combat environment, SPs are subject to loud noises, different levels of lighting and varying temperatures. SPs will be made-up with moulage or medical makeup to portray various injury patterns that may be graphic in nature.

TATRCs simulation events concentrate on combat medicine necessitating SPs to have the appearance of military-aged personnel and military weight standards. As active participants in research, a consistent group of SPs is imperative for the purposes of standardization.

There are no targets for specific genders, races, or ethnicities. TATRC is seeking to make the data collected as generalizable to actual patient care scenarios as possible.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide Simulated Patients recruitment and payroll. Supply Telemedicine and Advanced Technology Research Center (TATRC) with qualified and vetted Simulated Patients that correlate with given scenarios or simulation events put on by TATRC with notice from the MMSIV Division.

1.4 Objectives

a. Contractor shall provide Simulated Patients (SP) that meet the demographic criteria of a given scenario or simulation event.

b. Contractor shall provide Simulated Patients for TATRC scheduled events with notice no later than two weeks out from MMSIV Division.

c. Contractor shall curate, maintain, and provide a portfolio of Simulated Patients for the purposes of standardization and consistency.

1.5 General Information:

1.5.1 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.2. Holidays: Work Shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The Contractor is responsible for conducting business Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Core hours are 8:00 AM to 4:00 PM The Contractor must at all times maintain and adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.6 Place of Performance: The work to be performed under this contract will be performed:

On-site services shall be performed at Telemedicine and Advanced Technology Research Center,1078 Patchel Street Fort Detrick, MD 21702, Off-site services shall be performed within a travel radius of 50-miles from TATRC.

If off site location is required, the vendor will be notified within 2 weeks of scheduled simulation. The vendor will be responsible for transportation.

1.6 AT-OPSEC - Security Requirements: The following information is provided on security related matters.

Access and general protection-security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation facility or area. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9 Personal Identity Verification of Contractor Personnel) as directed by DOD HQDA and-or local policy. In addition to the changes otherwise authorized by the changes clause of this contract should the Force Protection Condition (FPCON) at any individual facility or installation change the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05-AR 190- 13) applicable installation facility and area commander installation-facility access and local security policies and procedures (provided by government representative) or at OCONUS locations in accordance with status of forces agreements and other theater regulations. Contractor personnel must be always escorted by a U.S. DoD Service Member or civilian employee they are inside a U.S. government facility.

1.6.1 Installation Access:

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements. Contractors will be escorted on and off post and through their time on post.

1.6.1.1 Installation Pass Log: In addition, the Contractor shall provide the Contracting Officer, via the COR a list of personnel entering post 3 days prior to work.

1.6.1.2 Common Access Cards (CAC): No CAC cards will be issued to contractors.

1.6.2 Background Checks: The contractor shall execute federal background checks on personnel to make sure that they can access Fort Detrick, Md.

1.6.2.1 U.S. Citizen: The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 30 days of receipt by the Contractor, identifying such with the appropriate contract number. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 7 days of receipt by the Contractor, identifying such with the appropriate contract number When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.3 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.10 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than 5 days prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract.

1.13 Phase In /Phase Out Period: To minimize decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 5 days phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract http://www.dimoc.mil/resources/limitations/ requirements and obligations relating to Government property in the possession of a Contractor.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Simulated Patient - A simulated patient is an induvial who is trained to portray a real patient to simulate a set of symptoms or problems used for healthcare education, evaluation, and research.

Subcontractor – means one that enters a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany

GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer MMSIV Medical Modeling Simulation Information and Visualization OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office Sim Simulation SP Simulated Patient SIGE Safety and Health Protection Plan TATRC Telemedicine and Advanced Technology Research Center TE Technical Exhibit USAG United States Army Garrison USAREUR United States Army Europe UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will NOT provide Government Furnished Services in support of this contract.

3.2 Facilities: On-site services shall be performed at Telemedicine and Advanced Technology Research Center,1078 Patchel Street Fort Detrick, MD 21702, Off-site services shall be performed within a travel radius of 50-miles from TATRC. The Government will provide restrooms and water fountains but will not provide workspace for contractors.

3.3 Utilities: The Government will NOT provide Utilities in support of this contract.

3.4 Equipment: No Government issued property is anticipated for this requirement.

3.5 Materials: The Government will NOT provide Materials in support of this contract/task order.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor is not obligated to furnish any supplies, equipment, facilities, and services required to perform work listed under Section 5 of this PWS. The contractor is only required to provide vetted simulated patients.

4.2 Secret Facility Clearance: Not required. The contractor personnel will need a government issued ID (Drivers Licenses, Passport etc) to access Fort Detrick via Visitor’s Center. No CAC issued. Vendors will be escorted on and off post and will be escorted throughout the day.

4.3 Materials: None.

4.4 Vehicles and Equipment: None.

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Services: The Contractor shall provide personnel for Simulated Patients (SP). The Contractor’s SP Staff will be individually assigned to an event by the contracting company with notice from MMSIV Division (Deliverable 1 &2).

5.1.1 The contractor shall be responsible for curating and maintaining a roster of SP’s that have trained and participated in TATRC simulation research events. This will help with the process of standardization and performance consistency.

a. Vetting. The contractor will ensure that a background check is conducted on each SP to ensure that they are not a security risk and that they will be permitted on base.

b. Scheduling. The contractor will provide SPs for TATRC scheduled events with notice no later than two weeks out from MMSIV Division. The contractor will be responsible for contacting SP’s and providing them with dates, time, and location of events that have been provided by the MMSIV Division.

5.2.2 Simulated Patients Recruitment & Performance: The Vendor shall provide personnel that meets the criteria and can perform the following task.

a. Physical ability: Meet military height and weight requirements, and be able to lift 50 lbs

b. Meet military age requirement of 18-45 years old.

c. Meet requirements to enter a Military Post.

d. Gender, race, ethnicity-Unimportant

e. Ability to portray an injured casualty on the ground for up to 30mins.

f. Ability to work outdoors in varying temperature and conditions.

5.2.3 Provide SPs that can:

a. Interact with staff and participants in a professional manner.

b. Master the role and personality of the scripted casualty from a given scenario.

c. Learn scenarios and change presentation based on interventions completed or not completed on a given timeline.

d. Follow direction with setup and resetting of scenarios.

5.2.4 Ensure that SPs agree to all research procedures prior to participation, including data collection of video and physiological signatures/Personal Health information (PHI) by signing a volunteer assent/consent form.

5.2.5 Ensure that the SPs do not have any preexisting conditions that would negatively impact their ability to work outside (i.e., extreme allergies, extreme reactions to sun exposure, etc.), and cannot have preexisting health conditions that would interfere with data collection (i.e., abnormal vitals that could interfere with physiological signals captured).

5.2.6 Participated in TATRC simulation research events. This will help with the process of standardization and performance consistency.

5.2.7 The Contractor shall invoice monthly. (Deliverable 3).

5.3 Planned Simulations:

5.3.1 The event Preparation (Prep) Day will comprise two SP working or half a day discussing and or preparing for the events/scenarios that will be executed during that month to include the exact weekly dates.

5.3.2 The two SP that are part of the event prep day will be part of the SP during the actual event/scenario days.

5.3.3 The invoicing shall be executed monthly in accordance with the projected monthly schedule.

5.3.4 Projected/scheduled simulation hours

Months Dates of the Month

# of Event Days/ Scenario (8hrs)

# of Event Prep Days (4hrs)

Amt of SP's Per Day

Total Estimated SP Hours

August 2024

5th-9th No event/ Scenario 1 2 8 12th-16th 2 No Prep 2 32 19th-23rd 2 No Prep 12 192 26th-30th 2 No Prep 2 32

Monthly Totals 6 1 18 264

September

2nd-6th No event/ Scenario 1 2 16 9th-13th 2 No Prep 2 30 16th-20th No event/ Scenario No Prep 0 0 23rd-27th No event/ Scenario No Prep 0 0

Totals 2 1 4 86

October 2024

7th-11th No event/ Scenario 1 2 8 14th-18th 2 No Prep 2 32 21st-25th 2 No Prep 2 32 28th-Nov 1st 2 No Prep 2 32

Totals 6 1 8 175

November

4th-8th No event/ Scenario 1 2 8 11th-15th 2 No Prep 2 32 18th-22nd 2 No Prep 2 32 25th-29th 2 No Prep 2 32

Monthly Totals 6 1 8 175

December

2nd-6th No event/ Scenario 1 2 8 9th-13th 2 No Prep 2 32

16th-20th 2 No Prep 2 32 23rd-27th 2 No Prep 2 32

January 2025

6th-10th No event/ Scenario 1 2 8 13th-17th 2 No Prep 2 32 20th-24th 2 No Prep 2 32 27th-31st 2 No Prep 2 32

February 2025

3rd-7th No event/ Scenario 1 2 8 10th-14th 2 No Prep 2 32 17th-21st 2 No Prep 2 32 24th-28th 2 No Prep 2 32

Monthly Total 6 1 8 175

March 2025

3rd-7th No event/ Scenario 1 2 8 10th-14th 2 No Prep 2 32 17th-21st 2 No Prep 2 32 24th-28th 2 No Prep 2 32

April 2025

March 31st- 4th No event/ Scenario 1 2 8 7th-11th 2 No Prep 2 32 14th-18th 2 No Prep 2 32 21st-25th 2 No Prep 2 32

May 2025

5th-9th No event/ Scenario 1 0 0 12th-16th No event/ Scenario No Prep 2 8 19th-23rd 2 No Prep 2 32 26th-30th 2 No Prep 2 32

Monthly Total 4 1 6 175

June 2025

2nd-6th No event/ Scenario 1 2 8 9th-13th 2 No Prep 2 32 16th-20th 2 No Prep 2 32 23rd-27th 2 No Prep 2 32

July 2025

June30- July3rd No event/ Scenario 1 2 8 7th-11th 2 No Prep 2 32 14th-18th 2 No Prep 2 32 21st-25th 2 No Prep 2 32 28th- Aug 1st 2 No Prep 2 32

Monthly Total 6 1 10 175

Yearly Total Hours 66 12 108 2100

PART 6

Deliverables

6. The following table provides a listing of the actual deliverables the Contractor shall be required to provide:

Deliverables Frequency Acceptor

1. 5.1 List of SP to perform Monthly COR

2. 5.1.d Personnel able to enter post Monthly COR

3. 5.2.6 Monthly invoice. Monthly COR

(End of Summary of Changes)