B08 - HT942526QE003 Amendment 0001 - Answer Questions from Industry.pdf

PDF 186 KB Posted Dec 22, 2025

Attached to: FlowJo Software License Renewals
Solicitation number: HT9425-26-Q-E003
Issued by: Defense Health Agency

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Written by GovTribe AI · Dec 22, 2025

This is a Request for Quote (RFQ) from the United States Army Medical Research Institute of Infectious Diseases (USAMRIID) for the renewal of 25 FlowJo Software Licenses. The solicitation is a 100% Small Business Set-Aside, with a firm fixed price for a base period and four option periods from January 2026 to January 2031. The current contract is being performed by FlowJo, LLC under contract W81XWH-21-P-0029, and the new procurement seeks software licenses with specific requirements including flow cytometric data analysis capability, 25-seat maximum, and compatibility with BD and Beckman Coulter cytometers.

The RFQ specifies a two-factor evaluation process focusing on technical acceptability (pass/fail) and price reasonableness. Offerors must submit technical and business volumes electronically, with a five-page technical volume limit. The software licenses must provide usage reports, multi-user access, pseudo-color dot plots, and software upgrades/support. Quotes must be submitted by the specified due date, with a 60-day validity period, and include SAM registration, representations, and certifications. The government reserves the right to not make an award based on funding availability or changing agency needs.

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HT942526QE003 Combined Synopsis_Solicitation.pdf	PDF	Dec 12, 2025

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HT9425-26-Q-E003 Amendment 0001

The purpose of Amendment 0001 is to provide answers to questions received from industry. The closing date and time remain unchanged.

Q1: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

A1: This is not a brand-new requirement. Services are currently being provided by FlowJo, LLC under contract W81XWH-21-P-0029.

SECTION A – RFQ INFORMATION AND INSTRUCTONS FOR PREPARATION OF QUOTES

1. RFQ INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Products, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This is an Open-Market, Firm Fixed Price (FFP) RFQ and is being solicited as BRAND NAME ONLY.

This solicitation was prepared in accordance with FAR Part 12 – Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation and award as prescribed in FAR Part 13 – Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025- 06 effective 10/01/2025.

This is a 100% TOTAL SMALL BUSINESS SET-ASIDE solicitation. The North American Industry Classification System (NAICS) code, applicable to this solicitation, is 513210 with an industry size standard of $47.0M and the associated Product Service Code (PSC) is DA10.

A responsible Offeror is one whose quote conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions.

FAR provisions and clauses may be viewed and/or downloaded from https://www.acquisition.gov/.

It is the responsibility of all interested parties to check www.sam.gov for any Amendments or Question and Answer documentation which shall be incorporated into each Offeror’s response accordingly.

NOTICE: Issuance of this solicitation does not guarantee that an award will be made. Any resulting awards are subject to availability of funding and the discretion of the awarding entity, including cancellation or amendment based on a determination of change in agency needs.

2. BRAND NAME ESSENTIAL CHARACTERISTICS

The United States Army Medical Research Institute of Infectious Diseases (USAMRIID) has a requirement for the renewal of 25 FlowJo Software Licenses, meeting the following Brand Name Only Essential Characteristics:

Manufacturer Product Name/Description Part Number

Item Number Quantity

FlowJo, LLC SW FlowJo Com Portal Lic (11-25 seats)

663782 SW-FJ-CPL-011-025 25

The software license subscriptions shall:

- Have flow cytometric data analysis capability.

- Have a maximum capacity of 25 seats.

https://www.acquisition.gov/ http://www.sam.gov/

- Accept the use of Flow Cytometry Standard (FCS) files from Becton, Dickinson and Company (BD) and Beckman Coulter cytometers without conversion.

- Provide access capability to usage reports.

- Be accessible by multiple users at the same time.

- Have the capability to generate pseudo-color dot plots as well as overlapping histograms.

- Be accessible without a network key/dongle.

- Enable users to access software via registered computers.

- Provide software upgrades, maintenance, and support by phone or internet.

All software licensing, warranty and services associated with the licenses shall be in accordance with Original Equipment Manufacturer (OEM) terms and conditions.

3. INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF QUOTES (FAR 52.212-1 –

Addenda)

All questions concerning this RFQ shall be submitted electronically to the Agency Contacts on page 1 of this RFQ, no later than the Technical Questions due date and time also on page 1 of this RFQ.

Each prospective Offeror should attempt to state each question in such a way that the Offeror would have no objection to the Government publishing that precise question (and its answer) in a formal amendment to the RFQ. Additionally, each prospective Offeror should attempt to word each question in such a way that the publication of the questions (and its answer) would not divulge any information that the prospective Offeror considers to be proprietary or confidential.

In responding to this RFQ, the Offeror shall address an understanding of logistics, schedule and any other miscellaneous issues of which the Government should be aware. The Offeror shall indicate if any technical assumptions have been made, conditions have been stipulated, or exceptions have been made with the Government description of requirements as written. If technical assumptions are not noted, it will be assumed that the submitted quote reflects no technical assumptions for the award and the Offeror agrees to comply with all of the terms and conditions set forth herein.

Quotes shall be submitted electronically, as Microsoft Word, Microsoft Excel or Adobe (.pdf) files, to the Agency Contacts on page 1 of this RFQ in an email whose size shall not exceed 10 megabytes (10BM), no later than the due date and time on page 1 of this RFQ. If multiple emails are required, they shall be identified in sequence (1 of 3, 2 of 3, etc.). Document(s) should not contain any security restrictions (e.g.

password protection) that would prevent the Government from distributing and printing the document(s) and shall not include marketing materials or letters of support/recommendation.

Quotes submitted shall be valid for a period of no less than 60 days from the closing date of this RFQ.

Offerors shall not be reimbursed for the costs of developing a quote in response to this RFQ.

Offerors shall submit a response that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual and complete.

Legibility, clarity, completeness and responsiveness are important. Quotes shall be in the form prescribed by, and shall contain a response to, each of the areas identified below. Any quote which does not meet the requirements of the solicitation may be determined substantially incomplete and may result in rejection of the Offeror’s entire quote.

The quote shall be submitted in three separate volumes:

Volume I – Technical

Volume II – Business

A complete Volume I – Technical and Volume II – Business shall be submitted no later than the Quote due date and time specified on page 1 of this RFQ. If any quote volume is received past the stated closing date/time, the entire quote will be considered late. No further consideration will be given to any offeror who submits any of the volumes late.

Volume I – Technical. The Offeror shall include all necessary documentation demonstrating that its solution meets all of the Brand Name Only requirements within the Government’s minimum essential characteristics. If marketing brochures are submitted, please ensure that it denotes exactly how all essential characteristics are met.

Page limitation for Volume I – Technical is five pages. Offerors exceeding the page limitation will have those excess pages unread and not evaluated.

Volume II – Business. The Offeror shall submit a firm-fixed price quote in the format of the Schedule of Services table in Section B -OR- the same information on a similar, vendor-generated price quote sheet which includes the Offeror’s Unique Entity Identifier (UEI). The quote shall identify:

1. Product Name/Description

2. Part Number

3. Quantity

4. Manufacturer

5. Place of Manufacture

6. Individual Line-Item Price

7. Grand Total Price

The Offeror shall include commercial price lists and any applicable discounts to the Government.

In addition to the price quote, Volume II – Buisness shall include:

1. Amendment Acknowledgement – The Offeror shall provide acknowledgement of all solicitation amendments, if applicable.

2. System for Award Management (SAM) Registration – The Offeror shall be registered in SAM, in accordance with FAR 52.204-7. In complying with this clause, the Offeror shall ensure that all representations and certifications contained in this solicitation are completed and uploaded to its SAM record at https://sam.gov/ by the Quote due date and time specified on page 1 of this RFQ.

3. Representations and Certifications – The Offeror shall complete and submit only paragraphs (c) through (v) of FAR 52.212-3. The Offeror shall also complete and return FAR 52.204-26, DFARS 252.204-7017 (if applicable) and DFARS 252.239.7009.

NOTE: Failure to furnish all information required above may result in a quote being considered non-responsive and eliminated from further consideration.

https://sam.gov/

The timeliness of a quote is determined by the date and time of receipt. It is the Offeror’s responsibility to ensure that the quotation submission email is received by the designated cut-off date and time. Early submission is encouraged.

This is an electronic procurement. Hard copies of Quotes will not be accepted. Please refer to the RFQ number in the subject line of any e-mails related to this procurement.

4. EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FAR

52.212-2)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Technical Acceptability

Factor 2: Price

(b) Basis for Award: The offeror’s quote will be evaluated to ensure the Government receives a technically acceptable award at a fair and reasonable price. Technical acceptability will be determined by evaluating the following non-price factor:

Factor 1 – Technical Acceptability: Quotes shall be evaluated to determine an Offeror’s ability to meet the essential characteristics of this requirement. Offerors not meeting all requirements will not be further considered for award unless there are no other technically acceptable offerors. This will be rated as either Pass or Fail.

Factor 2 – Price: Quotes shall be evaluated for fairness, reasonableness and completeness as outlined below:

Reasonablesness: The Offeror’s price quote will be evaluated separately to determine the degree to which the grand total quoted price compares to prices a reasonable prudent person would expect to incur for the same or similar equipment.

Completeness: The Offeror’s Business volume will be examined to ensure that the requirements stated in the Instructions for Preparations and Submission of quotes (FAR 52.212-1 – Addenda) above, for price quotes, have been completed. The cost/price will be evaluated separately from all non-cost/price factors. The objective of price analysis is to ensure that the final agreed-to price is fair and reasonable in accordance with FAR 13.106.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

SECTION B – SCHEDULE OF SERVICES/SUPPLIES

CLIN DESCRIPTION QTY UNIT

PRICE

TOTAL PRICE

Base Period