HT9425-25-R-0072 Amendment 0004_ Advanced 3D Imaging system..pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Aug-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT942525R0072

X 9B. DATED (SEE ITEM 11)

02-Jul-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended,X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to update Addendum to FAR 52.212-1 Instructions to Offerors and extend the solicitation response date/time to 07-Aug-2025 11:30 AM.

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05 Aug-2025

CODE

ARMY MED RES ACQ ACTIVITY

808 SCHREIDER ST

FORT DETRICK MD 21702

HT9425 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

X 1

HT942525R0072

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Aug-2025 12:00 PM to 07-Aug-2025 11:30 AM.

The following have been modified:

CLAUSE(S) 52.212-1 - ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1

Addendum to 52.212-1 Instructions to Offerors - Commercial Items.

This Request for Quote (RFQ) is in support of Picture Archiving and Communication Systems (PACS) Program Management Office (PMO), J-6 for Advanced 3D Imaging Software System.

This requirement is being solicited as a full and open competition under the North American Industry Classification Code (NAICS) 513210, Software Publishers. The size standard for NAICS 513210 is $47 million.

1. Specific Requirements.

This requirement will result in a Firm-Fixed Price (FFP) contract. Performance requirements for this contract are provided in the Minimum Essential Characteristics (MECs) which includes the Additional Required Information.

2. Delivery Date:

The estimated final delivery date for this contract is as follows:

CLIN CLIN Description Estimated Final Deliverable Date 0001 Advanced 3D Imaging System 15 SEP 2025 0002 Installation and Training 15 SEP 2026 0003 License 15 SEP 2030

3. Addendum to 52.212-1 Instructions to Offerors.

In addition to the guidance included in FAR Provision 52.212-1 entitled “Instructions to Offerors – Commercial Products and Commercial Services” the following are applicable for the preparation and submission of quotes.

This section specifies the format and content that the Offeror shall use in this RFQ. The Offeror must submit a quote that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government.

Information provided should be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. The quote shall be in the form prescribed by, and shall contain a response to, each of the areas identified in the Addendum to 52.212-1.

Administrative Format Instructions.

Each quote should contain the following items in addition to the technical/descriptive data required by this RFQ:

- Cover Page which includes the following:

- RFQ Number;

- Offeror name, mailing address, and website address;

- Unique Entity ID;

- Commercial and Government Entity (CAGE) Code;

- Date submitted and quote expiration date;

- All of the above-cited information for each entity on the proposed team, if a team is proposed;

- Type of Company (i.e., Large Business, small business, 8(a), woman owned, veteran owned, etc.) as validated via the System for Award Management (SAM);

- Company Point of Contact (POC), Phone and Email address; and

- Table of contents, which provides sufficient detail as to allow the important elements to be easily located;

and

- Each page of each document should have a footer indicating the name of the Offeror, “page X of Y,” and the following legend “Source Selection Information: See FAR Part 3.104.”

Formatting.

Quote content shall be in Microsoft Office for Windows format (2007 or 1997-2003), either .doc or .docx file and/or searchable Adobe Acrobat (.pdf file), with one (1) inch margins all around, Times New Roman font of not less than ten (10) point font size.

Page Limits.

Quote is limited to twenty (20) single-sided pages. Pages should be numbered consecutively throughout the document and not by sections. For any sections of a quote with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation. The following sections are not subject to the 20-page limit:

- Cover Page (Not to exceed one (1) single-sided page);

- Table of Contents; and

- Pricing sheet.

- SF 1449 with Certifications and Representations.

Quote: The Offeror’s quote shall clearly reflect the Offeror’s approach to execute and comply with the performance requirements identified in the MECs. The Offeror’s quote, including any supporting documentation, is to be clear and concise. The offeror’s Table of Contents must include a page reference that shows where to find the response to each of the MECS.

In accordance with file submission requirements given in this section, the Offeror shall submit a written Technical Quote that effectively demonstrates the following:

Factor 1 - Technical Approach: The Offeror shall submit a written technical approach, which effectively demonstrates the overall ability to deliver the requirement in accordance with the Minimum Essential Characteristics (MECs). This description should, at a minimum, specifically address the Offeror’s approach and ability to address these MECs. Proposed Technical Approach will be evaluated to determine whether it’s Acceptable or Unacceptable.

Factor 2 - Past Performance: The Government will conduct a Past Performance evaluation of the Offeror’s Past Performance, as well as that of its Subcontractors. The Offeror’s own Past Performance is significantly more important than the Past Performance provided for each Subcontractor.

The Offeror is not required to submit any information regarding Past Performance. The Government will consider information obtained through other sources (Contractor Performance Assessment Report System (CPARS), Supplier Performance Risk System (SPRS), Responsibility/ Qualification, Electronic Document Access (EDA), etc.). Past performance information will be utilized to determine the acceptability of the contractor’s past performance as it relates to the Government’s requirements as described in the MECs. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably on past performance (FAR 15.305(a)(2)(iv)) and it will be considered Acceptable.

Factor 3 – Price: This contract will be awarded on Lowest Price Technically Acceptable (LPTA) basis evaluating price using one or more of the price analysis techniques in FAR 15.101-2 and 15.404-1(b) to determine the price to be fair and reasonable. If, after receipt of the quote, the Contracting Officer cannot determine the price to be fair and reasonable, the Offeror shall provide other information requested to be submitted to determine fairness and reasonableness of price, or certified cost or pricing data as requested by the Contracting Officer. If certified cost or pricing data is not allowable, the data will be submitted as other than certified cost and pricing data.

The Offeror shall propose on all contract line items, either by price or “NSP” (Not Separately Priced). A line-item price left blank will be considered nonresponsive to this request and the quote may not be considered for award.

The Offeror shall provide a POC authorized to hold discussions/negotiations with the Government who has the full authority to bind the Offeror to a contract award. Information required includes: First name, last name, title, email address, phone number, and level of authority.

The Offeror shall provide a POC who will be responsible for reviewing any applicable performance evaluation reports rendered by the Government. This will include electronic performance reports produced via the CPARS Reports. Information required includes: First name, last name, title, email address, phone number, and level of authority.

The Offeror must be registered in SAM in accordance with FAR 52.204-7 and FAR 52.204-13. The Offeror shall verify its SAM record is current, accurate, complete and applicable to this RFQ as of the date of this offer and is incorporated in this offer by reference. This includes the completion of FAR Provision 52.204-24 (Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment) and FAR Provision 52.204- 26 (Covered Telecommunications Equipment or Services-Representation). Failure to complete these provisions may delay the execution of the award.

The Offeror shall complete and submit FAR Provision 52.209-11 [Representation By Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)] (Refer to FAR Provision 52.209-11).

The Offeror’s quote shall remain valid for a minimum of 120 days from the date of submission.

4. File Submission.

The Quote shall be submitted via email on or before the RFQ closing date/time list in Block 8, to the point of contact for this RFQ, Jessee Chege: Jessee.t.chege.civ@health.mil. Subject: HT9425-25-R-0072. The firewall utilized by the Government Contracting Office does not authorize or accept zip files.

Any data previously submitted in response to another solicitation, whether submitted to the USAMRAA or another agency, should be assumed to be unavailable during this quote’s evaluation and award process. Quotes data shall not be incorporated into the quote by referring to another quote or other source.

The Government reserves the right to request additional information after receipt of Offeror’s response to the RFQ.

Offerors are cautioned that in order for their quote to be eligible for award, the quote shall be in compliance with all of the terms and conditions set forth in the RFQ.

- RFQ Questions. Questions concerning the RFQ are due no later than 10 July 2025, 1PM Eastern Time. Questions may not be addressed after this cutoff date. Questions shall be submitted via email to Jessee.t.chege.civ@health.mil mailto:Jessee.t.chege.civ@health.mil mailto:Jessee.t.chege.civ@health.mil

(Subject: HT9425-25-R-0072). Offerors shall submit one set of questions only; multiple submissions shall not be accepted. An amendment to the RFQ will be issued providing responses to the questions.

- Discussions. The Government intends to evaluate the quotes and award a single contract without discussions with the Offeror. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

5. Additional Information.

Alternate Quotes (FAR 52.212-1(e) Multiple Offerors is removed and replaced with this language). Only one quote from the Offeror will be accepted/evaluated by the Government. No alternate quotes will be accepted/evaluated from the Offeror. If alternate quotes are provided, only the first quote received by the Government will be accepted/evaluated.

Provisions and Clauses. See the RFQ for the list of applicable provisions and clauses that will be included in the RFP (the clauses will be included in the contract award). By submission of a quote, the Offeror agrees to the inclusion of these provisions and clauses.

(End of Summary of Changes)