NOTICE TO CONTRACTOR

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO) Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation. Offers or quotes/proposals are being requested, and a separate written solicitation will not be issued. The solicitation number HT941026Q2027. It is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective 03/13/2026 and Defense Federal Acquisition Regulation Supplement (DFARS) change 11/10/2025. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The North American Industry Classification System (NAICS) Code for this acquisition is 339114, Dental Equipment and Supplies Manufacturing. The size standard is 750 (# of employees). The Product and Service Code (PSC) for this requirement is 6520, Dental Instruments, Equipment, and Supplies. This Solicitation is 100% set aside for small business. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

This requirement is for Equipment.

Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division-West (HCD-W) requests responses from qualified sources capable of providing the following products: Five (5) endodontic microscopes to support the operations of Naval Medical Center San Diego for Endodontic Dental Department at Naval Branch Dental Clinic in Naval Base San Diego, CA.

Dental and endodontic microscopes must have a continuous zoom feature enabling a dial in 1-20x magnification without reduction in light. Must have integrated 4K camera module to project imaging onto a screen allowing endodontist enhanced view and residential participation in procedure. Must have 1:1 representation of what the operator sees through microscope presented in High-Definition Multimedia Interface (HDMI) feed to operating room screen. Must have integrated LED illumination, 200mm-460mm Varioscope, 12.5x inclinable binoculars, 1000mm second arm, and wall mount stand. Must include ergonomic features to reduce neck and back injuries. Must be 120 volts for use in existing electrical outlets in the clinic. Must be wall mounted for staff and patient safety.

Items required:

CLIN 0001: Dental and Endodontic Microscope Location: Naval Branch Dental Clinic – Naval Base San Diego Delivery Date: 90 Days ARO Quantity: 5 Unit of Issue: Each

CLIN 0002: Extender and Beam Splitter (20%:80%) Location: Naval Branch Dental Clinic – Naval Base San Diego Delivery Date: 90 Days ARO Quantity: 5 Unit of Issue: Each

CLIN 0003: Binocular Rotation Ring Location: Naval Branch Dental Clinic – Naval Base San Diego

Delivery Date: 90 Days ARO Quantity: 5 Unit of Issue: Each

FOB Destination: The Quoter is responsible for the performance of all inspection requirements and quality control.

This acquisition incorporates by reference the following RFO provisions and clauses:

52.204-7 System for Award Management (Mar 2026) 52.204-13 System for Award Management—Maintenance (Mar 2026) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (Aug

2025) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Aug 2025) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (Aug 2025) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Aug

2025) 52.219-1 Small Business Program Representations (Feb 2026) 52.219-6 Notice of Total Small Business Set-Aside (Feb 2026) 52.219-28 Postaward Small Business Program Rerepresentation (Feb 2026) 52.222-3 Convict Labor (Sept 2025) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Sept 2025) 52.222-35 Equal Opportunity for Veterans (Sept 2025) 52.222-36 Equal Opportunity for Workers with Disabilities (Sept 2025) 52.222-37 Employment Reports on Veterans (Sept 2025) 52.222-50 Combating Trafficking in Persons (Sept 2025) 52.223-23 Sustainable Products (Sept 2025) 52.225-18 Place of Manufacture (Aug 2018) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-1 Disputes (Aug 2025) 52.233-3 Protest After Award (Aug 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Aug 2025) 52.247-34 F.O.B. Destination (Jan 1991)

The following additional DFARS provisions and clauses applicable to this acquisition are incorporated by reference:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7003 Control of Government Personnel Work Product (Apr 1992) 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (Dec

2019)

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (May 2021)

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023)

252.204-7022 Expediting Contract Closeout (May 2021) 252.204-7024 Notice on the Use of the Supplier Performance Risk System (Mar 2023) 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (May 2019) 252.211-7003 Item Unique Identification and Valuation (Jan 2023) 252.211-7008 Use of Government-Assigned Serial Numbers (Sep 2010) 252.223-7008 Prohibition of Hexavalent Chromium (Jan 2023) 252.225-7000 Balance of Payments Program Certificate (Feb 2024) 252.225-7001 Buy American and Balance of Payments Program—Basic (Feb 2024) 252.225-7002 Qualifying Country Sources as Subcontractors (Mar 2022) 252.225-7012 Preference for Certain Domestic Commodities (Apr 2022) 252.225-7021 Trade Agreements—Basic (Feb 2024)

252.225-7036 Buy American—Free Trade Agreements—Balance of Payments Program—Basic (Feb

2024) 252.225-7048 Export-Controlled Items (Jun 2013) 252.225-7055 Representation Regarding Business Operations with the Maduro Regime (May 2022) 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime (Jan 2023) 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–

Representation (Jun 2023) 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (Jun

2023) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.243-7001 Pricing of Contract Modifications (Dec 1991) 252.244-7000 Subcontracts for Commercial Products or Commercial Services (Nov 2023) 252.246-7008 Sources of Electronic Parts (Jan 2023) 252.247-7023 Transportation of Supplies by Sea—Basic (Oct 2024)

The following RFO provisions and clauses incorporated by full text apply to this acquisition:

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (Mar 2026)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Addendum to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

The following is inserted as new paragraph (f) of the provision:

(f) QUOTER INSTRUCTIONS

The Government intends to award a firm-fixed-price (FFP) contract resulting from this RFQ to the responsible Quoter, whose quote conforms to the solicitation and is the most advantageous (best value) to the Government, price and other factors considered as defined in the EVALUATION FACTORS FOR

AWARD section below. The Government will review the quotes received to determine if they are compliant with the RFQ requirements. A compliant quote is one that meets all of the terms, conditions, and specifications in the RFQ. The Quoter must provide all documents listed and comply with all RFQ instructions in order for their quote to be considered “compliant” with this RFQ. Only compliant quotes will be evaluated for award.

Quoter shall be an original equipment manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller for the proposed medical equipment, verified by an authorization letter or other document(s) from the OEM, such that the OEM’s warranty is provided and maintained by the OEM. All warranties associated with the medical equipment shall be in accordance with the OEM terms and conditions.

All questions regarding the RFQ, of a contractual or technical nature, must be submitted electronically by email to Mr. Cha-on Gordon at cha-on.p.gordon2.civ@health.mil and Ms. Khay Esguerra at kennette.m.esguerra.civ@health.mil at no later than 10:00 AM Pacific on 16 April 2026. Questions submitted after the specified date and time may not receive a response. Questions, along with the Government’s responses, will be posted as an attachment to the RFQ. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Quoters.

Electronic Submission of Quotes:

Quotations shall be submitted electronically via email to Mr. Cha-on Gordon at cha-on.p.gordon2.civ@health.mil and Ms. Khay Esguerra at kennette.m.esguerra.civ@health.mil.

Quoters are instructed to electronically submit their complete quotation in one (1) single file, formatted in Portable Document Format (PDF) with a .pdf file extension as follows:

- FACTOR 1: Delivery Requirement:

Defined as the vendor’s ability to deliver products as scheduled. The Government will evaluate the vendor’s record of RECENT and RELEVANT performance in the Supplier Performance Risk System (SPRS) to determine the vendor’s probability of successfully delivering the products required in this solicitation as scheduled.

RECENT is defined as products delivered within the past three (3) years from the date of issuance of this RFQ. RELEVANT is defined as products the same as or similar to the products specified in the Statement of Work (SOW). Delivery Requirement information not meeting the above criteria will not be used for evaluation.

- FACTOR 2: Technical Capability:

The Quoter shall submit a capabilities statement, not to exceed five (5) pages, demonstrating the ability of the proposed products to meet or exceed the salient physical, functional, and/or performance characteristics identified in Attachment 1 (Statement of Work). The quote shall contain a description, including brand name (if any), part number/make or model number, and title for each item listed in the solicitation to allow the Government to verify that the quoted products match the requirements listed in the solicitation.

The Quoter shall also include documentation of OEM-certification or authorized dealer/distributor/reseller letter.

- FACTOR 3: Price:

The Quoter shall use Attachment 2 (Quote Sheet) to submit a firm-fixed-price for all contract line item numbers (CLINs) identified. Attachment 2 (Quote Sheet) shall be completed and signed, with acknowledgment of all amendments to the solicitation. No attempt to reformat or remove cells is authorized. Submission of pricing data shall be complete and accurate. Incomplete pricing may result in a Quoter’s quotation being deemed ineligible for award. Quoted price shall include delivery.

LATE SUBMISSIONS MAY NOT BE CONSIDERED.

It is a Quoter’s responsibility, when transmitting its quote electronically, to ensure the quote’s timely delivery by transmitting the quote sufficiently in advance of the time set for receipt of quotes to allow for timely receipt by the Government no later than the date and time stated in this RFQ. Quoters shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. A Quoter risks the late receipt and rejection of a quote where it delays transmitting its quote until the last few minutes before the time set for receipt of quotes. Quotes that are received after the date and time stated in this RFQ will not be considered except at the discretion of the Contracting Officer; the Contracting Officer reserves full discretion to accept any late quotes at any time prior to award if it serves the best interest of the Government. Quoters are responsible for submitting their quote in the format specified, consistent with requirements stated elsewhere in this RFQ.

Quoters are asked to submit only the information required. Files that cannot be opened or are otherwise missing the required content are the responsibility of the Quoters. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award.

Quotations must be received no later than 10:00 AM Pacific on 23 April 2026.

(End of provision)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(AUG 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Delivery Requirement

(2) Technical Capability

(3) Price

Delivery Requirement will be rated on an Acceptable/Unacceptable basis, and Technical Capability will be approximately equal to Price.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2, Evaluation—Commercial Products and Commercial Services

The following is inserted as new paragraph (d) of the provision:

(d) EVALUATION FACTORS FOR AWARD

Contract award shall be made on a “Technical Capability Price Tradeoff” basis. This process allows for a tradeoff between technical capability and price and allows the Government to accept other than the lowest priced quote or other than the highest rated quote to achieve a best-value contract award. This may result in an award to a higher-rated, higher-priced quote if the Government determines that the technical capability of the higher-priced quote outweighs the price difference. The selection process is subjective by nature and professional judgment is implicit throughout the tradeoff process.

The Quoter’s delivery requirement will be evaluated to determine if it is acceptable or unacceptable in accordance with the evaluation criteria stated in this RFQ. If a Quoter’s delivery requirement is determined to be unacceptable, the Quoter will no longer be considered for award. Award will be made to the Quoter providing a quote that is deemed most advantageous to the Government, whose delivery requirement has been determined to be “Acceptable” and trading off technical capability against price.

Technical capability is approximately equal in importance to price.

The Government intends to award based on initial quotes. Notwithstanding this intent, the Contracting Officer reserves the right to conduct exchanges if it is within the best interest of the Government, a matter within their discretion.

Certified cost or pricing data is not required for commercial acquisitions or for acquisitions at or below the simplified acquisition threshold. However, if only one proposal is received, other than certified cost or pricing data may be required.

FACTOR 1: DELIVERY REQUIREMENT:

Delivery Requirement is defined as the vendor’s ability to deliver products as scheduled. The Government will evaluate the vendor’s record of RECENT and RELEVANT performance in the Supplier Performance Risk System (SPRS) to determine the vendor’s probability of successfully delivering the products required in this solicitation as scheduled.

The delivery requirement evaluation will result in an integrated assessment of the Quoter’s probability of successfully performing the RFQ requirements. The delivery requirement evaluation considers each Quoter’s demonstrated recent and relevant record of delivery in assessing the risk to deliver the products required in this solicitation. The Government will consider the recency and relevance of the information, the source of the information, context of the data, and general trends in the Quoter’s performance. The Delivery Requirement Confidence Assessment Rating is based on the Quoter’s overall record of recency, relevancy, and quality of performance. These are combined to establish one delivery requirement confidence assessment rating for each Quoter.

The Government will use the following ratings/descriptions in Table 1 when evaluating delivery requirement:

Table 1. Delivery Requirement Confidence Assessment Ratings

Rating Description

Acceptable

Based on the Quoter’s SPRS records (with a Supplier Risk Score in the top 70% or above), the Government has a reasonable expectation that the Quoter will successfully deliver the required products. A Quoter with no record of recent and relevant performance in SPRS will be rated Acceptable.

Unacceptable Based on the Quoter’s SPRS records (with a Supplier Risk Score in the bottom 15%), the Government has a low expectation that the Quoter will successfully deliver the required products.

If a Quoter is rated Unacceptable in Factor 1, the quote will no longer be eligible for award nor be evaluated in any remaining factors.

SPRS COLOR LEGEND

Top 5%: BLUE

Next 10%: PURPLE

Next 70%: GREEN

Next 10%: YELLOW

Lowest 5%: RED

No Scorable Data: WHITE

Scorable Data Pending: GREEN

Vendor Excluded: GREY

No Score: BLACK

FACTOR 2: TECHNICAL CAPABILITY:

The Government will use the following ratings/descriptions in Table 2 when evaluating technical capability:

Table 2. Technical Capability Ratings

Rating Description

Outstanding

Quoter is an OEM or authorized dealer/distributor/reseller, and quote clearly demonstrates the technical capability of the quoted products to meet or exceed the salient physical, functional, and/or performance characteristics identified in the Statement of Work in a way that provides significant benefit to the Government.

Good

Quoter is an OEM or authorized dealer/distributor/reseller, and quote clearly demonstrates the technical capability of the quoted products to meet or exceed the salient physical, functional, and/or performance characteristics identified in the Statement of Work in a way that is beneficial to the Government.

Acceptable

Quoter is an OEM or authorized dealer/distributor/reseller, and quote adequately demonstrates the technical capability of the quoted products to meet the salient physical, functional, and/or performance characteristics identified in the Statement of Work.

Marginal

Quote adequately demonstrates the technical capability of the quoted products to meet the salient physical, functional, and/or performance characteristics identified in the Statement of Work; however, Quoter is not an OEM or authorized dealer/distributor/reseller.

Unacceptable Quote does not demonstrate the technical capability of the quoted products to meet the salient physical, functional, and/or performance characteristics identified in the Statement of Work. Quote is unawardable.

FACTOR 3: PRICE:

The Government will evaluate the quoted price for price reasonableness. The following price analysis techniques may be used to ensure a fair and reasonable price:

- Comparison of quoted prices received in response to the solicitation.

- Comparison of quoted prices with the independent Government estimate.

- Comparison of quoted prices with available historical information.

- Comparison of quoted prices with prices obtained through market research for the same or similar items.

Price must be determined fair and reasonable in order to be eligible for award. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. A price that is found to be unreasonably high may be indicative of an inherent lack of understanding of the solicitation requirements and may result in the overall quote not being considered for award.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov

(End of clause)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

INVOICE AND RECEIVING REPORT COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC HT9410

Admin DoDAAC HT9410

Inspect By DoDAAC HT0500

Ship To Code HT0500

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N/A

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Email: dha.san-diego.San-Diego-NMC.list.nmcsd-dsslogisticsoffice@health.mil Phone: 619-532-8863

And

Mr. Jesse Bell Email: jesse.a.bell2.civ@health.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

The following Defense Health Agency (DHA) Procedures, Guidance, and Information (PGI) apply to this acquisition:

DHA PGI 233.103-90 AGENCY LEVEL PROTESTS (March 22, 2020)

An interested party filing a protest with Defense Health Agency (DHA) has the option of requesting review by either the Contracting Officer (CO) or an independent review Official (IRO), who is a DHA official at a level above the CO. Alternately, an interested party may request IRO review as an appeal of the CO’s protest decision.

Where applicable, an interested party must clearly state in the protest that IRO review is requested, and must specify the nature of the independent review sought – whether as an alternative to CO review or as an appeal of the CO’s decision.

Regardless of which review is requested, all protests must be complete and submitted to the CO within the timeframes specified in FAR Subpart 33.1.

(End of DHA language)

******* End of Combined Synopsis/Solicitation ********