STATEMENT OF WORK STERIS STERILIZER_Redacted.pdf

Department of Defense Defense Health Agency

STATEMENT OF WORK

Steris Sterilizer Service and Maintenance Dental Clinic Department

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SECTION 1 – BACKGROUND

The 9th Medical Group (MDG) needs preventative maintenance and unscheduled repairs for the STERIS AMSCO 400 Steam Sterilizer. Currently, the sterilizer is the primary unit for the group’s sole Central Instrument Processing Center. It is utilized to support five clinics (Dental, Active-Duty Clinic, Family Practice, Flight Medicine & Women's Health). From 1 May 2025 to 30 April 2025, THE STERILIZER SUPPORTED THE DENTAL CLINIC WITH 5.9

THOUSAND APPOINTMENTS, PRODUCING 2.3 MILLION DOLLARS IN CARE FOR 3.2

THOUSAND JOINT SERVICE MEMBERS. With the upcoming increase in providers and manning the sterilizer will see more use increasing the wear and tear. The clinic does have two smaller tabletop sterilizers but are smaller in size, require the purchase of distilled water, take an entire load to process non-dental instruments due to their size, and take almost 90 minutes to process, which is a 40-minute increase from the Steris per load. Furthermore, the full potential of operations could not be sustained for a prolonged period for all five clinics on tabletops alone. As a backup Beale has reached out to Travis AFB to establish a memorandum of understanding for mutual support, however, Travis has stated they may not be able to provide support as they also have issues. Additionally, sterilizer failure would compound rescheduling and off-base referral costs across the entire Medical Group & expenses in travel for transporting instruments to process at Travis AFB.

SECTION 2 – SCOPE OF WORK

The contractor shall provide all management, labor, insurance, equipment, materials, supplies, and all others necessary to accomplish unscheduled repairs and the manufacturer’s specified preventive maintenance to restore the units and meet original specification. In addition, the contractor shall perform the following tasks:

- Supply all parts required to complete the task.

- Have the appropriate tools to replace and test the equipment.

- Repair and restore steam and washer sterilizers to its original specification.

- Perform necessary modification or upgrades required to maintain its original specification, working specification designated by the manufacturer or approved by the

FDA.

- Perform necessary corrective actions when there is a medical device/safety recall.

- Perform necessary calibration to its original specification or user specified application.

- Verify the calibration.

- Inspect each sterilizer to ensure functionality.

- Certify working condition of the steam and washer sterilizers.

- Provide a service report to a Biomedical Equipment Repair Tech or a USAF representative after an inspection, pm, calibration, repair and upgrade is conducted.

SECTION 4 – PERIOD OF PERFORMANCE

The 9th Medical Group Dental department at Beale AFB, CA is seeking a service agreement for five years, starting as soon as possible.

The Contractor shall schedule all work to be done for this unit with the Biomedical Equipment Repair Section or Medical Laboratory Section Monday through Friday 0730-1630.

SECTION 5 – DELIVERY LOCATION

9th Medical Group, Dental Section, Beale Air Force Base, CA. The Contractor’s service technician shall report to Biomedical Maintenance, prior to and on completion of their work to sign in and out.

HOURS OF OPERATION. The hours of operation are Monday through Friday 0730- 1630. The contractor is not required to provide service except for emergencies on the following days: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Eve and Christmas Day.

SECTION 6 – DELIVERABLES/REPORTING SCHEDULE

The contractor will provide a service report that details the PM and repairs conducted on the sterilizers. The service report will be provided to an USAF representative that could either be a civilian or active-duty military member. A representative of the USAF that is a Biomedical Equipment Repair Technician (BMET) will verify the service conducted. If a BMET is unavailable, a dental technician or a representative of the USAF will verify the service conducted. The department of Medical Equipment Repair will keep the service reports for records.

SECTION 7 – SPECIAL REQUIREMENTS

The contractor shall dispose of all wastes generated in the performance of their task. No solid waste materials shall be placed in any trash receptacle on DAFB. If any Hazardous or Special Waste is generated the Contractor will coordinate with the 436 Civil Engineering Natural Resources Flight (436 CES/CEAN) prior to disposal.