Amendment_02_HT941024Q2073.pdf

AMENDMENT 02

March 19, 2024

SUBJECT: Solicitation HT941024Q2073; Galley Food Services Naval Medical Center San

Diego CA

In accordance with the terms and conditions of the subject Solicitation dated March 5, 2024, the purpose of this Amendment 01 is to provide an updated PWS and responses to the following Request for Information (RFI):

Please provide a list of the attendees from 15th March 2024, Site Visit.

Answer: Acorn Food and Blackstone Consulting

Who is the current Incumbent contractor?

Answer: Adelaide Services, LLC

What was the dollar value paid out to the contractor for services provided in FY 2023?

Answer: $5,135,311.79

Please provide the Wage determination, or a copy of current CBA to be used for this bid.

Answer: Service Contract Act WD#: 2015-5635 Revision 23 https://sam.gov/wagedetermination/. It is also indicated on the solicitation. CBA will be provided to winning vendor.

Regarding Galley Meal Hours, please clarify weekday vs. weekend meal period service hours.

Answer: Weekdays 0530-1930. Weekends 0600-1930.

Regarding Office space, the PWS refers to Office, Phone & internet, however, does not identify if the contractor is responsible for Furnishing, or providing the connections for phone & internet service. Please clarify.

Answer: Contractor not responsible.

Questions/RFI are due no later than 1:00 PM PST on March 18th. The Bid is due on March 22nd.

Requesting an extension on bid due date, of an additional 2 business days to March 26th.

Answer: Proposals cannot extend due to time constraint. Proposals closing date remains 22 March 2024 @ 10:00 AM PST.

Contract Start date, AMENDMENT 01, shows the 1 April 2024

In reviewing the PWS, with employee clearance requirements taking up to 2 weeks in addition to purchasing the service equipment, office supplies, uniforms, Certificate of liability Insurance required. If we assume that the Government can make an award within a few days after receiving the bids, it seems improbable for a contractor to meet the Opening date in less than 7-9 business days. To ensure a successful, seamless transition, we ask for a minimum of 3 weeks from the time of the award to the start of the new contract.

Answer: Will coordinate with customer.

The PWS shows Cooks & Food Service workers in addition to Mess Attendants.

Are these positions supposed to be identified as Contingency and you will set up another CLINS on the pricing doc?

Answer: Yes, CLIN 0002 on Solicitation. Please read Solicitation in its entirety.

If Cooks and Food Service workers will be designated as contingency. Please confirm that the Mess Attendants will not be involved in any food preparation or set up other than what is required for the beverage areas.

Answer: Please refer to Paragraph 5.15.1.9 of the PWS.

PWS in Version 2 PART 4 Contractor Furnished Items and Supplies

States in addition to employee uniform requirements, PPE supplies – The contractor shall furnish all supplies, equipment, and services to perform work listed under Section 5 of this PWS.

We understand that we will purchase supplies used to perform tasks, however, nowhere does it outline a sample supply list.

Who is responsible for the Dish Machine Chemicals & Sanitizers? Answer: Contractor

Who is responsible for the Dish Machine area Tray Slide grease? Answer: Contractor

Who is responsible for the Pot & Pan Area Chemicals & Sanitizer? Answer: Contractor

In reviewing the PWS & Technical documents, we understand the Main Galley is open for Breakfast & lunch. The In-patient services are open for Breakfast, Lunch & Dinner. The exhibits show in patient cart/ tray returns until 1900.

Please confirm that we will be required to have our workers on site to complete ware washing & restocking vs completing these tasks the next morning in the AM prior to Breakfast opening.

Answer: Yes workers will complete tasking.

Will you be providing any type of staffing Matrix – Excel Workbook, for us to use & submit with the bid?

Answer: No

Attachment # 3 Pricing Sheet – Provides two (2) CLINS OO1-Galley Services 12 Month Fixed Price.

OO2- Galley Services 12 (Additional 10 Food service workers) 12 Month Fixed Price.

For CLIN OO2, please identify the number of scheduled hours that will be required per week, and, or per month.

Answer: Schedule hours will be determined by Supervisor

Is the dinner meal only provided for patients? Can the government provide an estimate of patient numbers or a method for the contractor to determine the number of meals needed on weekends for manning?

Answer: Yes, the dinner meal is only for the patients that are in the wards. Number of patients will change daily and will change every meal depending on when they get discharged and when more are admitted in.

Is this contract moving from a CBA based labor standard to an SCLA labor standard?

Answer: CBA

If question #1 is true (Is this contract moving from a CBA based labor standard to an SCLA labor standard.) Will the offeror be able to transition incumbent personnel during the mobilization-transition stage?

Answer: Please contact incumbent contractor.

Will the government response to questions from the site visit be returned in a timely manner, or will the government extend the RFP due date, if not answered in a reasonable time?

Answer: Responses are provided in this amendment. Due to time constraint, RFP due date will not be extended.

There is no discussion in the RFP for subcontractors or Major subcontractors being bid by Prime contractors. Will the government accept major subcontractor past performance?

Answer: No

The current contractor appears to be Adelaide Services, LLC. If this is not correct, will the government provide the Incumbant Contractor name?

Answer: This is correct.

Is the contractor required to work on Federal holidays (excluding Thanksgiving and Christmas) or not?

Answer: Yes

Is the Contractor required to work on weekends or not? If so, can the Government indicate the minimum number of cashiers needed on Sat/Sun?

Answer: Yes, weekend staff is strictly cleaning and dish washing. No cashiers needed on weekends.

Based on TECH EXH 6A this has a janitorial part to the contract. The government is not providing all the janitorial equipment needed: i.e. buffer, mops cleaning supplies etc. Can the government add an ODC CLIN or explain how they would like the contractor to include these cost?

Answer: No ODC CLIN. All costs shall be included in CLIN 0001 – Galley Services

Will the Contractor be required to accept debit/credit cards as payment? Will there be any other form of payment the Contract will need to accept?

Answer: Yes, primarily debit and credit cards. However, if the system goes down, cash will be accepted.

There are no computers or cash registers listed as GFE. Does the contractor need to provide a POS for sales or is this provided by the government?

Answer: Provided by the Government.

Is the contractor required to maintain the outdoor furniture and patio location?

Answer: Cleaning of outdoor patio sets will be completed by the Contractor. Upkeeping and fixing of equipment will be completed by the Government.

Will the contractor need to provide any menus?

Answer: No, active duty personnel will provide menus.

Work instructions and procedures shall comply with the standards established by The Joint Commission for dietary services. Will there be any special dietary requirements?

Answer: No, this will be under active duty personnel.

1.6.1/1.6.1.1: Transition-in period: Full performance start date is, [01 Apr 2024]. Transition-in performance is defined as [period to to provide the contractor time to perform all tasks required to ensure complete preparation for successful performance at start of contract operation. Become thoroughly familiar with work requirements and work procedures. The required tasks during the transition in period includes, but is not limited to, recruiting and training personnel, obtaining security clerances, submitting copies of credential, determining and meeting training requirements, developing work plans, and procedures, submitting performance reports formats and finalizing quality control plans and procedures. Will there be a separate CLIN for this requirement, as the contractor will need separate personnel for this period? Does the government understand that mobilization and transition may be impacted by the highly condensed timeline?

Answer: No separate CLIN

Will cooks be required consistently throughout the PoP, or only on occasion? and how often are contractor cooks used currently?

Answer: No, not required because cooks are Government and Active-Duty personnel.

Will the government provide offerors how often contractor cooks are used? This can be in the form of weekly, Monthly or annually.

Answer: Refer to answer above.

Can you provide the current union agreement?

Answer: Union agreement will be provided to winning contractor.

Is there requirements to submit proposed labor hours and staff?

Answer: A staff model is nice to have but not required because this is a non-personal service contract. They must staff according to the duties they are required to perform.

Can you confirm which technical plans will need to be submitted with proposal?

Answer: The plan must entail how the contractor plans to recruit regular staff and contingency personnel.

All other terms and conditions remain the same.