Questions and Answers.pdf

HT941024Q2037 CUSODIAL SERVICE YOKOTA AIRBASE Q&A

Question 1.

I would like additional information regarding the scope of the hospital custodian services.

Could you please provide details such as the number of rooms, bathrooms, floors, etc.?

Ans: Clinic bldg. - 1st Floor Bioenvironmental section.

Total SF: 10,783 (2 bathrooms 988 SF included) Number of rooms: 32 Bathroom: 2

Clinic bldg. - 2nd Floor Mental Health Clinic Total SF: 11,109 (2 bathrooms 555 SF included) Number of rooms: 32 Bathroom: 2

Warehouse: (office area only) Total SF: 1,804 (1 bathroom 195 SF included) Number of rooms: 5 Bathroom: 2

Warehouse includes Vet clinic: (office area only) Total SF: 7,561 (bathroom 460 SF included) Number of rooms: about 15 Bathroom: 4

Question 2.

Is this is a follow-on requirement or a new contract? If it is a follow-on contract, could you please provide the incumbent contract number and the awarded price?

Yes. Sections of requested service is performed under task order FA520923F0221, but scope of current requirement/solicitation is broader than Task order FA520923F0221.

Question 3.

a. What is the square footage of the MTF?

N/A. See answer to question 1

b. How many rooms are in the MTF?

N/A. See answer to question 1

c. Does the carpet need to be shampooed?

No need

d. Does the government supply the consumables? If not, does the contractor provide the following: toilet paper, paper towels, seat covers, hand sanitizer/soap, and or body soap?

Gov’t will provide toilet paper, paper towels, sheet covers and hand sanitizer/soap.

e. Is an American company eligible to be paid in USD currency?

Yes

Question 4.

a. We would like to ask you to set up the site survey for our better understanding of this hospital custodial services.

0700 thru 1600(JST — Japan Standard Time) 0700 thru 1600(JST — Japan Standard Time) The following days can also be scheduled: May 13, 14, 16 and 17 Please see site visit attachment for scheduling instruction.

b. We would also like to ask you to provide us with the responsive drawings to make sure which area needs to be cleaned up.

See answer to question 1. Drawings will be made available to eventual awardee if needed.

Question 5.

a. Could you provide drawings of the building that shows the sq. footage of the areas requiring custodial services and the type of flooring?

Carpet and VCT. See answer to question 1. Drawings will be made available to eventual awardee if needed.

b. Our company would like to know if there will be a site visit for the Custodial services for 374th Medical Group, Yokota Airbase solicitation.

Yes

c. If so, could you please let us know the date and time and any relevant request forms needed.

0700 thru 1600(JST — Japan Standard Time)

0700 thru 1600(JST — Japan Standard Time)

The following days can also be scheduled: May 13, 14, 16 and 17

Please see site visit attachment for scheduling instruction. Bring a Photo ID or a passport (preferred).

Question 6.

a. What is the current contract number and the name of the contractor performing the contract?

Sections of requested service is performed under task order FA520923F0221, but scope of current requirement/solicitation is broader than Task order

FA520923F0221.

b. What is the square footage covered by the contract at the 374th Medical Group

MTF?

See answer to question 1.

c. Please provide a breakdown of the square footage by flooring type (I.e. – Carpet, VCT, wood, polished concrete, etc.)

See answer to question 1. Drawings will be made available to eventual awardee if needed. Carpet and VCT

d. Are there any Type I or Type II surgical suites or in-patient rooms in the MTF? If yes, is their cleaning part of this contracts’ requirements and please provide number of rooms and frequency of use?

No patient room or surgical suites included for this requirement.

e. Attachment 3 – Quote sheet is in US dollars. Please confirm that remittance for this effort will be in US dollars.

Vendors can invoice in U.S. dollars or Japanese Yen.

f. DHA has previously required CIMS-GB certification for other procurements.

Please confirm that CIMS-GB certification by the ISSA is a requirement for this contract.

Not specified in the PWS, so not a requirement for this procurement

g. On page 10 of the solicitation, under the past performance paragraph, the document states, “- FACTOR 2: Past Performance: The Quoter shall use Attachment 2 (Past Performance Questionnaire) to provide completed references for two (2) projects where you have provided RECENT and RELEVANT performance of the same or similar services required in this solicitation within the past three (3) years from the date of issuance of this RFQ. A document entitled Attachment 2 was not provided. Please provide this document or advise offeror of the governments’ expectation regarding past performance references.

Attachment 2 added to updated solicitation.

Question 7.

a. Regarding (m)QUOTER INSTRUCTIONS, FACTOR 2: Past Performance on page 10 of HT941024Q2037 Custodial Service CSS, it states, “The Quoter shall use Attachment 2 (Past Performance Questionnaire) to provide completed references for two (2) projects where you have provided RECENT and RELEVANT performance of the same or similar services required in this solicitation within the past three (3) years from the date of issuance of this RFQ.”

However, there is no documentation named Attachment 2 on SAM.gov,. Could you kindly review this matter and provide us with Attachment 2?

Attachment 2 added to updated solicitation.

Question 8.

a. Can the Government please provide a list of buildings and square footages of the Medical Treatment Facility?

See answer to question 1. Drawings will be made available to eventual awardee if needed.

b. Can the Government please identify the areas to include square footage that require the Continuous Necessary Cleaning?

All areas

c. Can the Government please identify the areas to include square footage that require “Total Clean”?

All areas

d. Is the Contractor required to provide any consumable supplies, to include restroom supplies (i.e., soap, toilet paper, soap dispensers, paper towels, etc.)?

Yes, but Government will provide soap, toilet paper, soap dispenser, paper towel.

e. Regarding the annual buffing and waxing of floors, can this be performed after normal duty hours to minimize disruption to MTF operations?

We would like Contractor to perform during duty hours if possible. But it can be considered.