STATEMENT OF WORK - Yokosuka_Redacted.pdf

STATEMENT OF WORK

US Naval Hospital Yokosuka

GENERAL REQUIREMENTS: The effort required hereunder shall be performed in accordance with this Statement of Work and with all other terms and conditions set forth herein.

SCOPE: The contractor shall provide all services, labor, parts, materials, and equipment necessary for the preventative maintenance, calibration, and repair for the forty (40) Government-owned Steris equipment from 01SEP2023 thru 31AUG2028. Contractor will service and maintain the equipment within the original equipment manufacturers (OEM) specifications, in accordance with the US and Local laws and regulations, and meeting Joint Commission requirements.

"Service and maintenance" means (a) any modification, adjustment, minor repair, or replacement of the equipment that corrects a malfunction and effectively brings the equipment into material conformity with the technical specification for that equipment as designated by the original equipment manufacturer (OEM), (b) a procedure or routine that, when observed in the regular, proper operation of the equipment, avoids the material adverse effect of the applicable nonconformity, (c) any measures performed that assure the continued operation of the equipment or returns the equipment to its designed efficiency and capacity, (d) replacement of a piece of equipment on a one-forgone basis in order to provide a substitute of equal or greater value in lieu of a damaged or defective device for compensation, return, or refund of equipment..

LOCATION: NMRTC YOKOSUKA, NMRTU ATSUGI, NMRTU SASEBO, AND NMRTU IWAKUNI

PREVENTATIVE MAINTENANCE (PM) REQUIREMENTS:

a. Perform PM's in accordance with OEM specifications.

b. Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who has gone through original equipment manufacturer (OEM) or comparable third-party service schools for the above-mentioned equipment, shall be employed in the performance of any arid all work performed under this contract. Upon request, the contractor shall provide training certificates (or notarized copies) to the Material Management Department BIOMED division for verification.

The highest standard of professional capability and electrical/mechanical workmanship is to be maintained throughout the life of this contract.

c. Equipment modifications shall be made only upon BIOMED’s approval.

d. Ensure that original design and functional capabilities will not be changed, modified, or altered unless the medical repair branch authorizes such changes.

e. Provide suitable modem recommended equipment/tools required for the satisfactory execution of all tests required.

f. Perform services, as determined by inspection, tests, or disassembly, to ensure a functional system that will efficiently serve its intended purpose and the technical specification for that equipment as designated by the original equipment manufacturer.

g. Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included.

CORRECTIVE MAINTENANCE REQUIREMENTS:

a. Upon contract award, the contractor will provide an emergency phone number. Contractor will respond no later than (48) hours after telephone or email notification from BIOMED, Monday- Friday, between the hours of 0800-1600.

b. Equipment modifications shall be made only upon BIOMED’s approval.

c. Notify BIOMED immediately upon receipt of OEM safety recall notices or upon receipt of recall notices pertaining to any parts or materials utilized by contractor on the equipment.

d. Ensure that the original design and functional capabilities will not be changed, modified, or altered without express written authorization from BIOMED.

e. Provide suitable OEM recommended equipment/tools required for the satisfactory execution of all services performed.

f. Furnish OEM approved lubricants or protective compounds and apply these to the equipment in accordance with OEM guidelines.

g. Replacement parts shall be covered by the contractor for the duration of the contract. Extend to the government all commercial warranties on replacement parts. All replacement parts or units shall be new parts.

RESPONSE TIME: Contractor shall use commercially reasonable efforts to:

a. Provide on-site support within (2) business day of notification by BIOMED.

b. Respond by telephone or email within (48) hours of BIOMED’s request. Monday - Friday, 0800-1600.

c. All Field Service Reports must be sent within 2 business days once maintenance has been performed.

TRAVEL AND RELATED EXPENSES: Contractor will be responsible for all its service-related trip expenses, including all travel, mileage, lodging expenses, and parts required to complete the service.

TITLE TO EQUIPMENT: The government retains ownership to title of any equipment taken for manufacturer maintenance.

LIABILITY:

The Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

Contractor is responsible for any loss or damaged to the equipment that occurred during servicing.

UTILITIES: The Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) that are available and required for any service performed under this contract. The contractor, to ensure compatibility with building’s utilities, must notify Biomed before plugging in personal equipment.

SHIPMENT: All shipment costs incurred by contractor to ensure satisfactory completion of PM/Calibration of all equipment shall be included in quote price prior to obtaining contract.

ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on-duty personnel responsible for such equipment.

GOVERNMENT PERSONNEL: NMRTC Yokosuka employees will not perform repairs or maintenance to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor.

CONTRACTOR CHECK-IN/CHECK-OUT: Contractor is required to report to BIOMED or department equipment representative when BIOMED representative is not present, prior to and upon completion of any services or repair work performed.

PARTS AVAILABILITY: To ensure minimal equipment downtime, contractor shall ensure that all equipment needed to complete said services are available.

LABOR: All compensation for labor from the hours of 0800-1600 local time, is included in the contract price.

Any labor performed outside of this time frame requires prior approval. If service becomes necessary to be performed afterhours between 1600-0800, it shall not incur any additional cost beyond the original contracted agreement.

Completed Field Service Reports are required prior to acceptance of any Invoice

FIELD SERVICE REPORTS: Contractor shall furnish a written or electronic vendor supplied Field Service Report (FSR) to the Duty Staff at below. The service report should be written in English.

NMRTC Yokosuka

Or electronically at:

The contractor, or his/her representative, shall complete the vendor supplied Field Service Report to include the following:

Technician's Printed Name and Telephone Number and Signature Date and Time of Arrival Time Expended Repairing/Service, Labor Hours, and replacement material used ECN and Serial Number Summary of Work Performed and Accepted by End-User with (Government Representative's Printed Name and Signature)

PERIOD OF PERFORMANCE:

Basic Year: 01 Sep 2023 through 31 Aug 2024 Option Year 1: 01 Sep 2024 through 31 Aug 2025 Option Year 2: 01 Sep 2025 through 31 Aug 2026 Option Year 3: 01 Sep 2026 through 31 Aug 2027 Option Year 4: 01 Sep 2027 through 31 Aug 2028

APPENDIX A

Item Number

Serial Number

ECN

Number

Description (Device Nomenclature)

YOKOSUKA

0001 0111C1014 076051 CAVIWAVE ULTRASONIC WASHER

0002 031970906 074590 V-PRO1 SINGLE DOOR CABINET, STERILIZING UNIT

0003 032411542 080996 STERILIZER, AMSCO 400

0004 032471530 080107 STERILIZING UNIT, STEAM, BULK

0005 032501502 080997 STERILIZING, AMSCO 400

0006 032671515 082940 AMSCO 400, STERILIZING UNIT, STEAM

0007 032671517 082941 AMSCO 400, STERILIZING UNIT, STEAM

0008 032671521 082942 AMSCO 400, STERILIZING UNIT, STEAM

0009 032671519 082943 AMSCO 400, STERILIZING UNIT, STEAM

0010 0419520034 086546 ST014206 TABLE, OPERATING

0011 0426311002 083896 SURGICAL TABLE, TABLE, OPERATING

0012 0418120062 086547 ST014206 TABLE, OPERATING

0013 B429801041 0M3447 3085SP TABLE, OPERATING

0014 B429601028 0M3448 3085SP TABLE, OPERATING

0015 0419520033 086544 ST014206 TABLE, OPERATING

0016 0418120061 086543 ST014206 TABLE, OPERATING

0017 B429601025 0M3449 3085SP TABLE, OPERATING

0018 B415200043 0M2503 3085SP TABLE, OPERATING

0019 0418120060 086545 ST014206 TABLE, OPERATING

0020 0420614140 078802 DJ060124331 WARMING UNIT, MULTIPURPOSE

0021 0420614139 078784 DJ060124331 WARMING UNIT, MULTIPURPOSE

0022 0420614138 078803 DJ060124331 WARMING UNIT, MULTIPURPOSE

0023 0420614141 078387 DJ060124331 WARMING UNIT, MULTIPURPOSE

0024 0402208022 035911 QDJ05 WARMING UNIT, BLANKET

ATSUGI

0025 033041205 076806 PREVAC 16, AMSCO 500

0026 032381414 079271 AMSCO 400

IWAKUNI

0027 3618417009 082714 AMSCO 3052200-208V, 60HZ, DD, STEAM

0028 3618717002 082713 VISION 1321, WASHER, LARGE EQUIPMENT, CART

0029 0717TC0012 082856

CR215RL, WASHER, LABWARE/SURGICAL INSTRUMENT,

ULTRASONIC

0030 50697 085657 75-KW ELEC STM GENERATOR 208V

0031 50696 085656 75-KW ELEC STM GENERATOR 208V

0032 032671960 085653 AMSCO 400 20X20X38 PVAC SD SLIDE REC ELEC 208V

0033 032671959 085652 AMSCO 400 20X20X38 PVAC SD SLIDE REC ELEC 208V

0034 032611952 085654 AMSCO 400 20X20X38 PVAC SD SLIDE REC ELEC 208V

0035 032691975 085655 AMSCO 400 20X20X38 PVAC SD SLIDE REC ELEC 208V

0036 3609317011 085832 AMSCO 2532 DENTAL WASHER

0037 3630218017 085849 SINK, SURGICAL SCRUB

0038 420016031 082224 FZ5P-00-00 TABLE,OPERATING

0039 418817043 082223 50855SRT TABLE, OPERATING

SASEBO

0040 031821302 076991 AMSCO 400, STERILIZING UNIT, STEAM