STATEMENT OF WORK - Okinawa_Redacted.pdf

STATEMENT OF WORK

US Naval Hospital Okinawa

Calibration/Maintenance of Sterilizing, Decontamination Equipment and

Multi-Specialty Operating Tabletops

BACKGROUND

USNH Okinawa Main operating room requires on-site preventive, repair and emergency services for installed Steris sterilizing, and decontamination equipment and multi-specialty operating tabletops. This Statement of Work (SOW) details the effort that must be undertaken to carry out the service and maintenance on the listed equipment described above. This contract includes all repairs and or replacements needed to the covered equipment, including but not limited to normal wear and tear.

GENERAL SCOPE OF WORK

A preventive maintenance and inspection program shall be implemented to correct and prevent discrepancies and maximize the overall operating efficiency of the listed equipment. Preventive maintenance shall be conducted quarterly by Original Equipment Manufacturer (OEM) trained personnel only. All preventive maintenance will be in accordance with manufacturer service literature. The contractor shall contact and notify USNHO Medical Repair at at least two (2) days prior to providing preventive maintenance services.

Equipment list provided as follows:

Line No. Nomenclature/Model Manufacturer Serial # ECN

1 Sterilizing unit, Steam bulk Steris 030972119 131275

Model: V-116 PREVAC 2 Sterilizing unit, Steam bulk Steris 0317012-03 117056

Model: V-116 PREVAC 3 Sterilizing unit, Steam Bulk Steris 0310012-11 117060

Model: P-148 4 Sterilizing unit, Steam Bulk Steris 0306612-29 117061

Model: P-148 5 Washer, Cart Steris 3634110001 118630 6 Washer, Lab-ware/surgical Steris 1117TC0021 125296 instrument, Ultrasonic 7 Washer/ Decontamination Steris 3612112015 117059 unit, Surgical instrument Model: Reliance Synergy

8 Washer/ Decontamination Steris 3612112014 117058 unit, Surgical instrument Model: Reliance Synergy

9 Generator, Steam Steris 43311 117062 10 Generator, Steam Steris 43314 117063 11 Sterilizer, V-Pro Max Steris 031052002 129323 12 Operating Tabletop, Steris 0415912001 116293

Multi-Specialty 13 Operating Tabletop, Steris 0415912002 116847

Multi-Specialty 14 Operating Tabletop, Steris 0417212115 116294

Multi-Specialty 15 Operating Tabletop, Steris 0417916039 122712

Multi-Specialty 16 Operating Tabletop, Steris B411105061 101322

Multi-Specialty

17 Operating Tabletop, Steris B411105062 101321 Multi-Specialty

18 Operating Tabletop, Steris B420006106 093866 Multi-Specialty

19 Operating Tabletop, Steris B425308059 103412 Multi-Specialty

20 Operating Tabletop, Steris B425308065 103411 Multi-Specialty

21 Operating Tabletop, Steris B425608020 103410 Multi-Specialty

22 Sterilizing unit, AMSCO Steris 032242141 400 PreVac SD Hinge

23 Sterilizing unit, AMSCO Steris 3627921007 Steam heated 7053HP

DETAILED WORK REQUIREMENTS

The contractor shall provide the following support.

CORRECTIVE MAINTENANCE

The contractor shall provide preventive maintenance and inspection program to correct and prevent discrepancies and maximize the overall operating efficiency of the listed equipment. Preventive maintenance shall be conducted quarterly by Original Equipment Manufacturer (OEM) trained personnel only. All preventive maintenance will be in accordance with manufacturer service literature.

MAINTENANCE REPORTS

The Contractor shall furnish a signed System Maintenance Record written in English to the USNHO Medical Repair personnel upon completion of each maintenance (preventive and corrective) service and for each service call placed.

The report will itemize all service performed as a result of either preventive or unscheduled maintenance.

SERVICE CALLS

Only Medical Repair personnel are authorized to contact the Contractor for service calls concerning maintenance and repair services. Service calls may be classified as emergency or routine. The appropriate classification will be given to the contractor along with the job service request.

EMERGENCY SERVICE CALLS

Emergency service involves the correction of conditions that require immediate repair to restore essential service.

The contractor shall respond by phone within two (2) hours to assess the nature of the situation and provide verbal plan of action to Medical Repair.

EMERGENCY SERVICES

The number of emergency services shall be UNLIMITED. The contractor shall be at the job site within forty-eight

(48) hours after receipt of an emergency service call and shall restore the equipment to the fully functional status within 7 calendar days. Emergency service calls outside normal work hours will only be approved by the Biomed Dept. LCPO or LPO, who is also the Technical Representative (TR).

ROUTINE SERVICE CALLS

Routine service calls are for work that is not classified as an emergency. Routine work requests shall be coordinated with Medical Repair and be scheduled during the normal work week Monday thru Friday 07:30 – 16:30. Routine service calls outside normal work hours will only be approved by the Biomed Dept. LCPO or LPO. Routine maintenance will be coordinated with Medical Repair with at least two (2) days advance notice prior to the performance of maintenance.

REPLACEMENT AND REPAIR PARTS

The Contractor shall furnish only OEM parts to affect all replacement or repair. The Contractor shall bear all cost associated with obtaining the parts. All parts installed shall become the property of the Government and all replaced parts shall become the property of the Contractor. Any other service and/or parts not covered in this contract will be processed through a separate action; the Government Purchase Card for repairs under $10,000.00 and a Government Purchase Order for orders exceeding $10,000.00.

TRAVEL AND RELATED EXPENSES

The contractor shall be responsible for all maintenance and repair expenses under this contract, including but not limited to related trip expenses such as travel, mileage, lodging, and meals, if applicable.

GOVERNMENT RESPONSIBILITIES

Government personnel will not perform maintenance or attempt repairs to the equipment while the equipment is covered under this maintenance contract. The Government personnel will permit the Contractor access to the equipment to be maintained and provide ample workspace for the maintenance. The TR will furnish to the Contractor the names of the Medical Repair personnel authorized to place service calls. Any service rendered by the Contractor without approval of one of those individuals will be at the Contractor’s own expense and the Government will not pay for the service.

CONTRACTOR RESPONSIBILITIES

At least one of the technicians performing the maintenance on site must speak and write English. The Contractor shall provide a point of contact and phone number(s) to which services may be made during the period of performance, e.g., trouble desk, answering machine, or pager system. In all instances where Government property or equipment is damaged by the Contractor’s employees, a full report of the facts and the extent of the damage shall be submitted to the TR within 24 hours following the occurrences. The TR shall then forward the report to the Contracting Officer within 24 hours of receipt.

The Contractor shall provide a two (2) day advance notification to the TR before performing any annual scheduled preventive maintenance.

The contractor is responsible for providing OEM replacement parts for the repair of the listed equipment in this SOW.

Normal Work Hours:

The contractor shall report to work Monday through Friday, work a minimum of eight hours a day, between the hours of 8:00 a.m. to 5:00 p.m. Specific work schedules will be provided on contract start date.

Delays

The USNHO TR will review any contractor delay or failure to perform to determine if the delay is caused by technical factors beyond the contractor’s control and without fault or negligence by the contractor. If the review indicates performance deficiency is not the result of factors beyond the contractor’s control, the contractor will be notified. The contractor shall respond within 24 hours of receipt of notification with remedies to correct the deficiencies.

Period of Performance:

Basic Year: From 06 Feb 2024 through 31 Aug 2024.

Option Year 1: From 01 Sep 2024 through 31 Aug 2025 Option Year 2: From 01 Sep 2025 through 31 Aug 2026 Option Year 3: From 01 Sep 2026 through 31 Aug 2027 Option Year 4: From 01 Sep 2027 through 31 Aug 2028