HT940826RFI0002_Columbus Laundry.pdf

Request for Information/Sources Sought Notice: Laundry and Linen Services for 14th Medical Group, Columbus Air Force Base, MS

1. Introduction

This is a Request for Information (RFI)/Sources Sought Notice (SSN). The Defense Health Agency (DHA) is conducting market research to determine if qualified businesses exist that can provide laundry services for the 14th Medical Group (14 MDG) at Columbus Air Force Base (CAFB), Columbus, MS. This publication seeks to learn more about potentially capable vendors. This is not a solicitation, nor is it a request for proposals. This notice is for informational and planning purposes only and does not constitute a commitment, implied or otherwise, that a solicitation will be issued. The Government is not obligated to award a contract as a result of this notice.

2. Program Details

The 14 MDG requires laundry services to include pickup, linen receipt/weight verification, laundering, packaging, and delivery of government-owned medical linens. The estimated annual workload is approximately 3,356 pounds (est. 5,290 pieces) of linen, consisting of scrub tops, scrub bottoms, scrub jackets, lab coats, privacy curtains, towels and blankets.

4. Scope of Work

The contractor shall provide all labor, equipment, and supplies necessary to perform the laundry services outlined in the attached PWS dated 11 February 2026. Basic information is outlined below:

Pickup of soiled linens from 14 MDG Columbus Medical Group, 201 Independence Dr, Columbus AFB, MS.

Verification of linen weight at pickup.

Laundering of linens in accordance with applicable standards, including OSHA Bloodborne Pathogen Standard: 1910.1030. Washing at minimum of 71C (160 F) for 25 minutes with detergent.

Specific laundering requirements for each linen article:

Code Meaning

CFSC Clear film sealed by size/color.

FB Folded and bundled.

D Dry cleaned.

HS Heavy starch.

LS Light starch.

OH On hanger (hanger shall be of a type that does not stain garment.

P Pressed.

ITEM

ANNUAL

HISTORICAL

ESTIMATED QTY

METHOD OF

FINISH

Blanket, Cotton 30 FB Curtain, Bedside

75 P,FB

Shirt, Scrub

2000 P,FB

Lab Jacket 75 P,FB Towel, Bath 50 FB Towel, Hand 75 FB Scrub Coat 3000 P, FB Pants, Scrub 2000 P, FB

Code Meaning Code Meaning

B Bundled HS Heavy Starch

BB Bleach Bath Required MS Medium Starch

CO Contractor Option LS Light Starch

CF Clear Film Sealed NS No Starch

FB Folded and Bundled NB No Bleach

P Pressed W Warm Water Wash

OH On Hanger T Tumble Dry

+ All items must be free from bacteria, fungi, and other microorganisms, including pathogens or disease producing organisms.

1. Fabric specifics and substitutions The Government’s current inventory of the below items consists of the following material types:

• Blankets are 100% Cotton

• Curtain dimensions are 4.5’ (w) by 93.5” (l) and are 100% Polyester

• Scrubs are 65% Polyester and 35% Cotton, which includes: Shirt, Lab Jacket, Scrub Coat, Pants

• Towels, Bath are 86% Cotton and 14% Polyester

• Towels, Hand are 100% Cotton

Packaging of clean linens.

Delivery of clean linens to 14 MDG (Bldg.) at CAFB.

Maintenance of separate containers for dirty and clean linen.

Provision of plastic bags/wrapping that completely cover the linen.

All work performed for the 47 MDG shall be compliant with the Infection Control Linen Facility Inspection Checklist and the references listed within the checklist.

Contractor shall maintain a water temperature log for the loads that contain 47 MDG linens. The temperature log will include date, time and the recorder’s initials. The contractor shall provide copies of the temperature log upon request and at any time to the Government.

5. Delivery Schedule

The Contractor shall pick up and deliver customer identified items every Tuesday and Thursday at the Medical Group Facility. When a holiday occurs on a scheduled pick up or delivery day, the scheduled pickup and delivery will be performed on the last workday prior to the holiday (Monday through Friday). The Contractor is required to pick up and deliver said items to the Columbus Medical Group, 201 Independence Dr, Columbus AFB, MS, Monday through Friday, between 0800 and 1500.

6. Information Requested

We are seeking businesses interested in providing the services for laundry cleaning at CAFB starting 1 April 2026. If interested, we request that you provide the following information:

Company Name (including DBA if applicable)

Address

Point of Contact (Name, Title, Phone Number, Email Address)

UEI, Cage Code, and DUNS Number (if applicable)

Business Size (e.g., Small Business, Large Business, etc.) and any socio-economic categories (e.g., HUBZone, 8(a), Service-Disabled Veteran Owned Small Business, etc.)

We would also appreciate your company’s feedback on the requirements outlined in the attached Performance Work Statement (PWS), dated 11 February 2026, including any impediments to your firm proposing or any concerns you have regarding the ability to provide a fair and reasonable price.

a. Do you have the capability to perform linen pickup and drop-off twice per week?

Once per week? If not, what is the maximum frequency you can support?

b. What is the distance from your facility to Columbus AFB?

c. If your company is not within the Columbus area, would you consider a subcontracting arrangement with a local drycleaning/laundry firm? How would you secure the subcontract relationship prior to proposing?

d. Can your company utilize a strategic Government vehicle, i.e., Federal Supply

Schedule, GWAC, etc. to obtain these services? If so, please provide the schedule, contract, or order for which we can validate.

e. Is the distance to the facility for pickup and delivery prohibitive of your company proposing on this requirement at a fair and reasonable price? If so, are there any changes that the government should consider to increase your ability to provide a proposal and maintain a reasonable price? For reference our current ROM is a range from $3.00 to $20.00 per item.

f. What other factors, if any, would prevent your company from submitting a proposal for this requirement? (Examples: inability to meet security requirements, facility limitations, etc.)

g. Beyond those outlined above, are there any specific challenges or concerns you foresee in fulfilling this requirement, given the scope of work and delivery schedule?

h. Provide any suggestions or recommendations that would improve the clarity or feasibility of this requirement.

7. Response Instructions

Interested businesses should submit their responses electronically to Ms. Meagan Askew (meagan.e.askew.civ@health.mil) and Ms. Khaireyal Barcia (khaireyal.y.barcia,civ@health.mil) no later than 4:00 pm CT on 25 February 2026.

8. The applicable NAICS Code for this requirement is 812320, Drycleaning and Laundry Services (Except Coin-Operated). Registration in the System for Awards Management (SAM.gov) is required for the Federal Government to make an award. If you are not registered in SAM.gov and require assistance, please let us know.

mailto:meagan.e.askew.civ@health.mil mailto:meagan.m.askew@health.mil