RFQ HT940627QE008.pdf

Combined Synopsis/Solicitation

Action Type: Combined Synopsis/Solicitation NAICS Code: 335311 Power, Distribution, and Specialty Transformer Manufacturing Requirement Type: Commercial Supplies PSC: 6120 Transformers: Distribution and Power Station Size Standard: 800 Employees Solicitation Number: HT940627QE008 Response Date: 09 November 2026 by 9:00 am. Eastern Standard Time (EST)

Notice: HT940627QE008 is issued as a request for quote (RFQ)

This is a combined synopsis/solicitation for commercial products prepared in accordance with Federal Acquisition Regulation RFO 12.201 Solicitation Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

The Defense Health Agency Contracting Activity Healthcare Contracting Division, Frederick (DHACA-HCD- Frederick), plans to award a firm fixed price contract. This acquisition is being conducted under the authority of Federal Acquisition Regulation RFO 12.202(a). This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Contractor shall provide one (1) 750 kVA, 3-phase padmount transformer meeting the specifications below. This is a supply and delivery requirement only. Navy Medicine Readiness and Training Command (NMRTC) Beaufort will perform all site preparation, removal of the failed transformer, and installation of the new unit.

Key Technical Specifications:

750 kVA, 3-phase, padmount transformer High Voltage: 4160V Delta, 60 kV BIL, with specified taps Low Voltage: 480Y/277V, 30 kV BIL Dead-front loop feed design with (6) 200A wells & inserts

(4) 6-hole spades on the low voltage side Mineral oil filled, 65°C temperature rise, ONAN cooling Aluminum windings (Al/Al) Bayonet fusing with isolation links

(3) 2-position LBOR switches Full complement of gauges, valves, and standard accessories per IEEE C57.12.34

Delivery Date: Delivery is requested as soon as possible due to the critical nature of the facility and the current reliance on emergency generators.

Place of Performance: The work shall be performed at Naval Hospital Beaufort Bldg. 1, 1 Pinckney Blvd. Beaufort, SC 29902.

System for Award Management (SAM): In accordance with RFO FAR 4.1102 Policy, Offerors shall be registered in the SAM database in order to be eligible for contract award. No http://www.acquisition.gov/ award will be given to an Offeror not registered. Registration can be accomplished at https://sam.gov/content/entity-registration. Registration in this database shall remain active.

Annual Representations and Certifications: In accordance with RFO FAR 4.1201 Policy, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://sam.gov/content/entityregistration.

Award without Discussions: The Government intends to award without discussions; offerors should submit their best prices in their initial offer. Any quotes already received will be considered along with quotes received in response to this combined synopsis/solicitation.

Amendments: The Offeror shall, without exception, submit acknowledgement of all amendments issued to this solicitation.

Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Workflow (WAWF). See DFARS 252.232-7006 Wide Area Workflow Payment Instructions for more information.

DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as:

N/A

Quote Submittal Date: No later than 09 November 2026 by 9:00 am. Eastern Standard Time

(EST).

Submittal Instructions: Submit ONE quote via email. The RFQ number HT940627QE008 must be in the subject line of all email communications. Submit via email to Contracting Officer, Yuleiny Garcia, email: yuleiny.garciacontreras.civ@health.mil and Contract Specialist, Michael Heaney, email: michael.s.heaney2.civ@health.mil.

Clauses and Provisions:

The following provisions and clauses are required and apply to this acquisition. The full text of these can be found at www.acquisition.gov.

RFO FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The notice number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)) https://sam.gov/content/entity-registration mailto:yuleiny.garciacontreras.civ@health.mil mailto:michael.s.heaney2.civ@health.mil https://www.google.com/url?q=http%3A%2F%2Fwww.acquisition.gov

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

Addendum to RFO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

Electronic Files Format: Quote shall be submitted in formats readable by Microsoft Office 365 (Word, Excel) or Adobe Acrobat (searchable PDF).

Word Documents: Set “save as type” to “Word Document (*.docx)”.

Excel Spreadsheets: Set “save as type” to “Microsoft Excel Workbook (*.xlsx)”.

PDFs: When creating PDF files, the Offeror must create the file to enable textual search and copy functions.

Prohibited Formatting: Offeror shall NOT lock, encrypt, copy-as-image, password-protect, or otherwise place security barriers on opening or searching the files. In the event the Government cannot access, open, or search the electronic quote, the Government will consider the quote noncompliant, and it may be deemed ineligible for award.

Specific Content Requirements

FACTOR 1: Technical Specifications

Submit one (1) electronic copy of the Technical Specifications of the 750 kVA, 3-phase, padmount transformer. The Specifications shall state whether the transformer is new or used, reconditioned, or remanufactured.

FACTOR 2: Delivery Lead Time Submit expected delivery lead time (stated in calendar days after contract award).

FACTOR 3: Price

Submit one (1) electronic copy of a complete firm-fixed price quote, inclusive of delivery.

(End of addendum)

RFO FAR 52.212-2 Evaluation—Commercial Products and Commercial Services.

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Non-Price Evaluation Factor -Technical Specifications: The offeror shall provide all information required for the Government POC to evaluate the quotes for compliance with the required technical specifications.

Offerors’ technical quote will receive an overall rating based on the following:

Technically Acceptable: Offeror meets all requirements or technical specifications or has submitted all documentation requested in any technical evaluation criteria and all documentation meets the standard set forth in the solicitation.

Technically Unacceptable: Offeror fails to meet all requirements or technical specifications or has failed to comply in submitting requested documentation in any technical evaluation criteria or the submitted documentation fails to meet the standard set forth in the solicitation.

(2) Non-Price Evaluation Factor - Delivery Lead Time: The Government will evaluate the Offeror’s proposed delivery lead time (stated in calendar days after contract award). Technical accepable quotes with shorter lead times that are realistic and achievable will be considered more favorably.

(3) Price Evaluation Factor: Offerors shall complete a firm-fixed price quote with best and final pricing. The proposed price will be evaluated for fairness and reasonableness in relation to the solicitation requirements.

(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

RFO FAR Clauses Incorporated by Reference

FAR Clause Title Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation Jan-17

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Jan-17

52.204-7 System for Award Management Oct-18 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jun-20 52.204-13 System for Award Management Maintenance Oct-18 52.204-19 Incorporation by Reference of Representations and Certifications Dec-14

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Nov-21

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Feb-26

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law Feb-26

52.212-4 Contract Terms and Conditions Nov-23 52.219-1 Small Business Program Representations Feb-24 52.222-3 Convict Labor Feb-26 52.222-36 Equal Opportunity for Workers with Disabilities Feb-26 52.222-50 Combating Trafficking in Persons Nov-21 52.222-51 Exemption from Application of the Service Contract Labor Standards. May-14 52.223-23 Sustainable Products Feb-26 52.225-1 Buy American-Supplies Alternate I Oct 22 52.225-2 Buy American Certificate Oct 22

FAR Clause Title Date 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May-24 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Oct-18 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar-23 52.233-1 Disputes May-14 52.233-3 Protest after Award Feb-26 52.233-4 Applicable Law for Breach of Contract Claim Feb-26 52.240-90 Security Prohibitions and Exclusions Representations and Certifications Feb-26 52.240-91 Security Prohibitions and Exclusions Feb-26 52.240-93 Basic Safeguarding of Covered Contractor Information Systems Feb-26 52.244-6 Subcontracts for Commercial Products and Commercial Services Feb-26 52.247-34 F.O.B. Destination Nov-91

RFO FAR Clauses Incorporated by Full Text

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov

(End of provision)

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of clause)

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area Workflow Payment Instructions (Jan 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self- registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report (Combo)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 Issue By DoDAAC HT9406 Admin DoDAAC HT9406 Inspect By DoDAAC HT0443 Ship To Code HT0443 Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N/A Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

POC: TBD

Email: TBD Phone: TBD

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)