Amendment No. 0002_RFQ HT940626QE0440002.pdf

R

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of theoffer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of this amendment is to: 1) provide answers to vendor questions submitted in response to Block 14 (Description of Amendment/Modification):

RFQ HT940626QE044; 2) revise the Instructions to Offerors, as detailed below. The revisions to the Instruction to Offerors is identified in "Yellow" highlight.

(1) Questions & Answers:

Q1: Could you advise how would you like for your proposal to be submitted?

A1: Reference the revised Instructions to Offerors from Amendment HT940626QE0440002.

(2) The Instructions to Offerors is revised, as follows:

FROM:

Quotations shall be submitted electronically via email only, referencing the solicitation number, HT940626QE044. Quotes are due by the date and time specified in Block 8 of SF 1449. Include a Company Point of Contact (POC), Email and Size status of Business. lf the quoter's POC information changes at any time during the Pre-Award/Solicitation phase, the Quoter is solely responsible for providing updated Company POC information. The Government is not responsible for following up with the quoter for updated information.

TO:

Only electronic files will be accepted. Quotations shall be submitted via email to Derrick Walker, Contract Specialist, at derrick.w.walker.civ@health.mil, and Andrea Giuliano, Contracting Officer, at andrea.l.giuliano.civ@health.mil, REFERENCING: Solicitation No.: HT940626QE044. Quotes are due by the date and time specified in Block 8 of SF 1449. Include a Company Point of Contact (POC), Email and Size status of Business. lf the quoter's POC information changes at any time during the Pre-Award/Solicitation phase, the Quoter is solely responsible for providing updated Company POC information. The Government is not responsible for following up with the quoter for updated information.

The due date for quotation submissions remains unchanged.

All other terms and conditions remains unchanged.

Instructions, Conditions, & Notices to Offerors or Quoters

Header Miscellaneous Text (Modified):

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.2,Solicitation, Evaluation, and Award, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this combined synopsis/solicitation. It is the quoter's responsibility to be familiar with the applicable FAR and DFARS clauses and provisions. The FAR clauses may be accessed in full text at these addresses: ; ;https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/dfars.

The North American Industry Classification System (NAICS) is Code: 339112, with a size standard in number of employees of 1,000. This is a Full and Open Competition requirement; all qualified Quoter(s) are encouraged to submit a quotation.

The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division - Southeast (HCD-Southeast), on behalf of the Naval Hospital Jacksonville (NHJAX), Florida, has a requirement to provide for the acquisition, delivery and installation of two (2) new Endoscope Sterilizers and Reprocessors units, and provide maintenance and annual training to facility staff at NHJAX. The existing 2 endoscope sterilizers and reprocessors at NHJAX reached the end-of-life expectancy in 2019. Two new endoscope sterilizers are required to maintain operations.

The Contractor shall supply, deliver and install two (2) new endoscope sterilizers and reprocessors, and provide maintenance and annual training to facility staff.

The contractor shall maintain equipment within the original equipment manufacturer's (OEM) specifications in accordance with the newest United States, State and local laws and regulations. The contractor shall be responsible for the de-installation of the existing 2 sterilizer/reprocessor units on the same day of installation of the new sterilizer/reprocessor units. The contractor shall move the 2 old disconnected sterilizers/reprocessors units to the designated area prior to installing the new sterilizers/reprocessors units. Within 2 weeks prior to installation, the contractor shall inspect the existing room to ensure electrical compliance is verified by both the clinic facility manager and clinic safety manager. The room shall meet current OEM specifications in accordance with the newest United States, State and local laws, and Defense Health Agency (DHA) regulations. The contractor shall successfully complete final testing and calibration certification upon completion of installation of the sterilizer/reprocessor units. The contractor must maintain a clean work environment. The contractor shall be responsible for repairing any damages that occurs during the installation of the new sterilizer/reprocessor units, to include damages to floors, walls, paint, and ceiling. Installation includes replacing the two (2) current 2-filter water filtration systems with a new 3-filter water filtration system. Installation of the 2 new endoscope sterilizer/reprocessor units shall be completed with minimal modification to the facility with all modifications to be completed same day. All modifications to the site are at the Contractor's cost with no additional cost to the Government. The contractor shall have ownership of any electrical and water installation. Contractor shall successfully connect sterilizers and complete final testing and calibration. NHJAX will coordinate with contractor installation date and time, but installation shall be completed within 3 weeks of contract award.

The contractor shall provide labor, materials, travel, personnel supervision, and freight for the scheduled(annual) and unscheduled (routine) maintenance for all equipment. The contractor shall conduct initial in-person general operator training within one (1) week of installation for all designated Endo Personnel at NHJAX.

The contractor shall be an OEM authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that OEM warranty and services are maintained in accordance with OEM specifications. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

HT940626QE0440002

The contractor shall provide annual and routine maintenance/support coverage for services and special requests and shall be performed during normal business hours (i.e., 8 hours a day and 5 days a week), excluding United States Federal Government holidays, which are identified online at the following site: https:// www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2026.

Reference the Performance Work Statement (PWS) for the required tasks, to include the Essential Characteristics, and qualifications required for this requirement.

The solicitation number is: HT940626QE044

INSTRUCTION TO OFFERORS

Quoter's shall only submit one quote/solution to the Government in response to this combined/solicitation. This specifies the format and content that quoters shall use in response to this Request for Quote (RFQ). Quoters shall submit a response that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Any quote which does not provide, as a minimum, that which is required in the RFQ may be determined to be substantially incomplete and not warrant any further consideration.

Only electronic files will be accepted. Quotations shall be submitted via email to Derrick Walker, Contract Specialist, at derrick.w.walker.civ@health.mil, and Andrea Giuliano, Contracting Officer, at andrea.l.giuliano.civ@health.mil, REFERENCING: Solicitation No.: HT940626QE044. Quotes are due by the date and time specified in Block 8 of SF 1449. Include a Company Point of Contact (POC), Email and Size status of Business. If the quoter's POC information changes at any time during the Pre-Award/Solicitation phase, the Quoter is solely responsible for providing updated Company POC information. The Government is not responsible for following up with the quoter for updated information.

Any questions regarding this solicitation must be addressed to andderrick.w.walker.civ@health.mil andrea.l.giuliano.civ@health.mil by email only, no later than 11:00 AM EST on 8 July 2026. No phone calls accepted. Answers to questions will be addressed and posted via SAM.GOV, as soon as possible after the deadline for questions has closed. In the event multiple questions address the same issue; the Government reserves the right to answer a representative question that best exemplifies the issue. Please submit only one set of questions per company.

The Government requests a discount.

The quoter agrees to hold the prices in its quotation firm for 90 calendar days from the date specified for receipt of quotations.

Quoter's are responsible for submitting quotations and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

Any quote, modification, or revision received after the time specified for receipt of quotations is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

Quoters may withdraw their offers by written notice to the Government received at any time before award.

The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(End of provision)

Non-Price Evaluation Factors:

The quoter's submission shall be submitted in four (4) separate volumes as noted below. All information shall be confined to the appropriate volume/section. For example, only information included in the Past Performance Volume will be evaluated for the Past Performance factor. If past performance information is included elsewhere in the quote, it will not be evaluated as part of the Past Performance factor. The Quoter shall confine submission to essential matters, sufficient to define the quote and provide adequate basis for evaluation. Quoters are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Proprietary information shall be clearly marked. The 4 separate volumes are, as follows:

Volume I: Technical Volume II: Past Performance Volume III: Business Volume IV: Administrative

A complete Volume I - Technical, Volume II - Past Performance, Volume III - Business, and Volume IV - Administrative shall be submitted no later than the closing date and time specified in the solicitation, block 8, of the SF 1449. If any one proposal volume is received past the stated closing date, the entire proposal will be considered late. No further consideration will be given to any quoter who submits any of the volumes late in accordance with FAR 15.107(b).

Incomplete responses may not be considered. To be considered for award, quoter's responses must contain the following information:

1. .Volume I - Technical

Page Limitation. The total number of pages submitted for Volume I - Technical shall not exceed ten (10) pages (8 1/2 X 11 inch), excluding a title page and table of contents. If the Technical volume contains more than 10 pages, only the first 10 pages will be evaluated. Cover letters, title pages, and table of contents are not required; any information contained in these pages will not be evaluated.

a. : The Quoter shall includeDesign Quality, Capability, and Conformance to Essential Characteristics and Required Delivery and Installation Timeline information that demonstrates the proposed product's design quality and capabilities to perform the specific tasks, to include submitting all necessary documentation demonstrating that its proposed product meets all of the requirements within the Essential Characteristics (see paragraph 1.5 through 1.5.3 of the PWS). If marketing brochures are submitted, please ensure that it denotes exactly how the Essential Characteristics are met; otherwise, provide the supplemental information to demonstrate the product's capabilities and conformance to the Essential Characteristics within the technical volume of the quote. Quoters shall submit sufficient documentation to allow for an evaluation of the Technical Capability and its abilities to meet the Essential Characteristics and required delivery and installation timeline. Statements that the Quoter understands, can or will comply with all specifications, or statement paraphrasing the specifications of parts thereof, or phrases such as "standard procedures will be used" or "well-known techniques will be used," will be considered insufficient. Quotes not meeting all requirements will not be further considered for award unless there are no other technically acceptable Quoters. This will be rated either "Acceptable" or "Unacceptable".

2. .Volume II - Past Performance

The Quoter shall provide three (3) recent (within last 3 years prior to the closing date of this solicitation) and relevant (services of similar scope and complexity) contracts references. The data for each past performance example shall include, but not limited to, the following:

Contract Reference Number Contract Date Description of work and endoscope sterilizers/reprocessor provided on the contract Value of the contract (rounding to the nearest $5K is acceptable) Organization and location Validated Point of Contact (POC) name and telephone number Validated POC E-mail address Affirmative or negative responses to "Has the POC agreed to be contacted as a reference?"

The Government reserves the right to utilize other information not provided by the quoter and will evaluate information readily available. It is the responsibility of the quoter to ensure each POC is verified and accurate. In the case of an quotation or without a record of relevant past performance or for whom information on past performance is not available, the quoter will not be evaluated favorably or unfavorably on past performance (FAR 15.202(c)(1)). The quoter will receive a neutral rating.

Page limitation for Volume II -Past Performance: The total number of pages submitted for Volume II - Past Performance shall not exceed three (3) pages, excluding a cover letter, title page and table of contents. If Volume II contains more than 3 pages, only the first 3 pages will be evaluated.

3. .Volume III - Business

Quoters shall complete the pricing schedule for each Contract Line Item Number (CLIN) for the base period and all option periods. Adequate price competition is expected for this acquisition. Quoter shall submit pricing reflective of the new endoscope sterilizer/reprocessor units and services specified in the PWS. The quoter will be evaluated for reasonableness and completeness.

Reasonableness: The quoter's proposed price will be evaluated separately to determine the degree to which the total proposed prices represent a fair and reasonable price. The quoter's total price will be used to evaluate price reasonableness.

Completeness: The quoter's price proposal will be examined to ensure that all items required in the Volume III -Business have been submitted and are complete.

4. .Volume IV - Administrative

a. Quoters shall provide acknowledgement of solicitation number HT940626QE044 and any subsequent amendments, if applicable.

b. Quoters shall be registered in the System for Award (SAM) database in accordance with FAR 52.204-7.

c. Quoter shall verify its online System for Award (SAM) representations and certifications are current, accurate, complete, and applicable ta this solicitation as of the date of its quotation and are incorporated in its quotation by reference. The quoter shall also be registered in SAM.gov under the applicable NAICS code for this solicitation: 339112. Registration is free and can be completed online at https://www.sam.gov/conten/home. No documentation is required to be submitted in response to this paragraph.

Period for Acceptance of Quoters

The period of acceptance of quotations is ninety (90) days after the closing date of the RFQ.

Pre-Contract Costs

The Contractor will not be reimbursed for any costs incurred prior to the effective date of the contract.

BASIS OF AWARD

This is a best value procurement. The Government intends to make an award to the Quoter whose response conforms to the combined synopsis/solicitation and will be the most advantageous to the Government, price and other factors considered. The Government may elect to award to other than the lowest price, based on the evaluation of the non-price factors and the best value to the Government. The Government anticipates award of one (1) firm-fixed price contract resultant from the issuance of this combined synopsis/solicitation.

The Government intends to evaluate quotes and award a contract without discussions, but reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this combined synopsis/solicitation. FAR Provision52.212-2, Evaluation-Commercial Products and Commercial Services is included, Quoters must submit all information therein order for the Government to determine technical acceptability.

The Contracting Officer reserves the right to adjust the start date of the contract based on the actual award date.