HT940624R0013.docx

HT940624R0013

COMBINED SYNOPSIS/SOLICITATION

COMBINED SYNOPSIS/SOLICITATION

COMBINED SYNOPSIS/SOLICITATION HT940624R0013

Pastoral Care Clinical Supervision in support of Naval Medical Center Portsmouth, VA

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice and FAR 13, Simplified Acquisition Procedures. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is HT940624R0013. The solicitation is issued as a Request for Proposal (RFP). Provisions and clauses in effect through Federal Acquisition Circular 2023-06 are incorporated. It is the offeror’s responsibility to be familiar with the applicable clauses and provisions. The clause may be access in full text at: https://www.acquisition.gov/.

The associated North American Industrial Classification System (NAICS) code for this procurement is 611430 Professional and Management Development training, with a small business size standard of $15,000,000.00.

The Naval Medical Center Portsmouth (NMCP) has a requirement for a non-personal services contract that provides a Pastoral Care Clinical Supervisor to provide clinical supervision with the Staff Chaplains at Naval Medical Center Portsmouth for a 1-year base period of performance and four 1-year option periods. The estimated periods of performance are outlined below:

Base Period: 08 April 2024 through 07 April 2025 Option Period 1: 08 April 2025 through 07 April 2026 Option Period 2: 08 April 2026 through 07 April 2027 Option Period 3: 08 April 2027 through 07 April 2028 Option Period 4: 08 April 2028 through 07 April 2029

The Defense Health Agency (DHA) Southeastern Contracting Division (SEM-CD) requests responses from qualified sources capable of providing services outlined in the Performance Work Statement (PWS).

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

**Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Mar 2023)**

1. GENERAL INSTRUCTIONS AND NOTICES

This requirement is being solicited in accordance with FAR Part 12 and FAR Part 13.5. In addition to FAR 52.212-1, this section specifies the format and content that Offerors shall use in responding to this Request for Proposal (RFP). The intent is to ensure a certain degree of uniformity in the format in the response for evaluation purposes. The proposal should be legible and comprehensive enough to provide the rating standards for a sound evaluation by the Government. Information provided should be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. If the proposal does not provide, at a minimum, that which is required in this solicitation it may be determined to be substantially incomplete and not warrant any further consideration. The offer shall also be compliant with all requirements as stated in the Performance Work Statement (PWS).

The Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint.

All offer information is subject to verification by the Government. Falsification of any offer submission, documents, or statements may subject the Offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

The Offeror shall comply with FAR 52.204-7, System for Award Management (SAM). In complying with this clause, the Offeror shall ensure that all representations and certifications contained in this solicitation are completed and uploaded to its SAM record at http://www.sam.gov by the date specified for receipt of the proposal. If the Offeror does not have an active SAM record or has a record that does not include all representations and certifications required in this solicitation, they may be considered ineligible for award.

Any data previously submitted in response to another solicitation to DHA SEM-CD or another agency shall be assumed to be unavailable during this proposal evaluation and source selection process. The Government will not reimburse the Offeror for costs incurred as a result of preparation and submission of an offer in response to this solicitation.

SUBMISSION OF PROPOSALS: A proposal shall be submitted and received no later than 08 March 2024 by 1000 Eastern Time. The proposal shall be submitted electronically, via e-mail, to Mr. Joshua Grim, Contract Specialist at joshua.m.grim.civ@health.mil.

QUESTIONS: All questions shall be addressed in writing and submitted electronically to Mr. Joshua Grim, Contract Specialist at joshua.m.grim.civ@health.mil. Questions shall be submitted no later than 15 February 2024 by 1000 Eastern Time.

The Offeror’s proposal shall consist of four separate volumes. Each volume shall be separate and complete, so that the evaluation of each one may be accomplished independently and concurrently with evaluation of the others. Each Volume shall be an independent document, labeled accordingly. The volumes are:

Volume 1 – Past Performance Volume 2 – Price Volume 3 – Technical Approach Volume 4 - Business

*No pricing information shall be included in Volume 1 – Past Performance, Volume 3 – Technical Approach, or Volume 4 – Business.

Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

ELECTRONIC SUBMISSION: Proposals shall be electronically submitted to the POC above. Your submission shall include four (4) separate parts: (1) Past Performance, (2) Price (3) Technical Approach and (4) Business. Volume 1 – Past Performance shall be submitted in MS Word 2000 or searchable PDF format. Volume 2 - Price shall be submitted in MS Excel 2000 or higher, but not greater than MS Excel 2007 format. Volume 3 – Technical Approach may include items such as brochures or pictures. Volume 4 - Business may be submitted in MS Word 2000 or searchable PDF format. The firewall utilized by the Government contracting office does not authorize or accept zip files.

2. PROPOSAL FORMATTING & PACKAGING GUIDELINES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. The proposal shall be clear and legible. Attachments shall conform to the following guidelines:

- Type Font: 12-point, 10-pitch (Times New Roman)

- Spacing: Single-spacing between lines of text

- Margins: 1.0 inches on all sides

- Acronyms: Spell out all acronyms the first time when they are used. One page, following the proposal body, is allocated to spell out acronyms, abbreviations and symbols and will be excluded from the total page limits.

- Language: English

- Format: Microsoft Office Applications (i.e. MS Word, Excel) or Searchable PDF format

- Graphics & Tables: 10-point, 10-pitch (Times New Roman).

In addition, each paragraph should be separated by at least one blank line. A standard, Times New Roman, 12-point minimum font size applies. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

b. File Packaging. None of the proposal files shall be compressed (zipped). Zipped files cannot be opened by the Contracting Office.

c. Page Limitations. Volume 3 – Technical is limited to 5 pages single sided. Pages shall be numbered consecutively throughout the document and not by sections. For Volume 3, pages exceeding the specified limit will be removed and not forwarded for evaluation. The page limitation does not include a title page, table of contents or Acronym/Abbreviations/Symbols page.

3. VOLUME CONTENT

a. Volume 1 – Past Performance

Offerors shall submit a Project Summary Sheet (PSS), Attachment 1, as part of Volume I. The PSS requires the offeror to identify contract/task orders that will be evaluated in accordance with the evaluation criteria identified herein. References cited shall be for work performed with the Federal Government and/or commercial customers that demonstrate recent and relevant past performance.

Volume I must contain a PSS, Attachment 1. If a PSS is not included, the offeror may not be considered for award. Ideally, the Government will receive not more than three (3) PPQs or CPARS reports that correspond to the contract/task orders identified on the PSS; however, the Government understands that offerors may ask customers to complete more than three (3) PPQs to ensure that three (3) are received by the response time. If the Government receives more than three (3) PPQs or the Offeror includes more than three PPQs or CPARS reports in its proposal, the Government will only consider the first three (3) contract/task orders identified on the PSS (considered the order of preference). The PSS is set-up to allow three (3) contract/task orders to be cited, but it can be edited by the offeror to identify more task orders. The PSS shall identify no more than one Point of Contact (POC) and if more than one POC is provided, only the first POC will be considered. The Government may contact the POCs listed on the PSS. POCs must be either Government personnel (civil service or military) or employees of private sector clients for whom you have provided services. Information provided by or for POCs who work directly for your company, or indirectly (i.e., in a prime/subcontractor or mentor/protégé relationship, etc.), will be determined not relevant.

If a task order is identified on the PSS and a corresponding PPQ or CPARS report is not received, the Government will not make an attempt to evaluate the task order; however, the Government may use information already in its possession to evaluate the task order. In this situation, because performance is limited to no more than three (3) relevant task orders, the Government will only consider the first three (3) task orders identified on the PSS. If a PPQ or CPARS report is received for a task order not identified on the PSS, it may not be further considered.

Recent is defined as within the last three (3) years. Contracts/Task Orders cited must be current or have ended not more than three (3) years prior to the closing date of the solicitation. If the contract performance ended more than three (3) years prior to the closing date of the solicitation it will be determined to not be recent and not evaluated further. Relevant is defined as work similar to complexity and magnitude of the work described in the Performance Work Statement related to this solicitation.

A Past Performance Questionnaire (PPQ), Attachment 2, shall be submitted for each contract/task order identified on the PSS, Attachment 1. Contracts/task orders cited shall be for the prime, i.e., subcontractor performance shall not be submitted. The offeror shall complete the sections noted as “to be completed by the Offeror” prior to sending the PPQ to Government agencies requesting past performance information on applicable contract/task orders. PPQs cannot be completed by current or previous teaming partners. PPQs may be submitted by the offeror as part of the Volume I submission or submitted directly to the Government by the POC identified on the PPQ. If the PPQ is received from the offeror, the PPQ must contain an electronic signature (either a verified electronic signature or a scanned copy of the original signature) from the POC that completed the PPQ. Contract Performance Assessment Reporting System (CPARS) reports may also be submitted in lieu of PPQs as long as they were completed no more than three years prior to the closing date of this solicitation. For the purposes of this solicitation, the completion date of the CPARS report will be the date the Assessing Official signs the report. If a completed PPQ or CPARS report does not contain enough information to make a relevancy determination, the past performance reference cited may be determined to be not relevant and not evaluated.

NOTE: It is the responsibility of the offeror to track and ensure the completion/submission of the PPQs by the proposal due date. The Government may not accept incomplete or late PPQs. If available, an electronic copy of the completed PPQ(s) shall be submitted with the Volume I submission (Do not refer Government personnel to a previous PPQ without enclosing a copy).

The Government may also consider information obtained through other sources. Past performance information will be utilized to determine the quality of the offeror’s past performance as it relates to the probability of success of the required effort.

If the offeror does not possess relevant past performance, the offeror shall submit a statement affirming that it does not possess relevant Past Performance.

b. Volume 2 – Price

Pricing shall be submitted in the Excel workbook provided with the solicitation (Attachment 3). Offerors shall enter pricing in the highlighted cells only. The offeror shall complete all pricing required in the electronic workbook.

The completed file shall be submitted in the proposal as Volume 2. Please note that any reformatting of the pricing workbook may cause the offeror's proposal to no longer be considered. The price quote shall remain valid for a minimum of 90 days from the date of submission.

c. Volume 3 – Technical Approach. Offerors shall submit a written technical approach which effectively demonstrates the Offeror’s clear understanding of all the tasks (including the approach to staffing) and how the approach is likely to yield the required results.

The Offeror’s proposal response shall demonstrate the Offeror's understanding of tasks to be performed, as well as the basic functional approach and methodology that will be utilized in accomplishing any resultant award.

The Government does not have a requirement for Offeror’s equipment to capture, store, and/or transmit DoD PII, PHI or CUI or connect to the MTF’s network at all. If Offeror’s equipment provides such capability the Offeror shall ensure the equipment is accredited in accordance with DoDI 8510.01, Risk Management Framework (RMF) for DoD IT and comply with annual Federal Information Security Modernization Act (FISMA) security control testing; or shall ensure the capability to capture, store, and/or transmit DoD PII, PHI or CUI is disabled when in use.

d. Volume 4 – Business. The Offeror’s Business Volume shall be a separate volume from the Past Performance and Price Volumes, and shall include the following:

1. Acknowledgement of all solicitation amendments (if applicable). An Acrobat PDF file shall be created to capture the signatures for submission. It is the offeror’s sole responsibility to periodically check the website for amendments and to ensure that all amendments issued prior to the closing date are acknowledged in accordance with instructions in Block 11 of the SF 30. If an offeror fails to acknowledge a material amendment, the offeror’s proposal will be determined incomplete and will result in rejection of the offeror’s entire proposal.

2. Offeror Representations and Certifications. The Offeror shall complete and submit only paragraph (b) of FAR 52.212-3 if annual representations and certifications has been completed electronically through the System for Award Management (SAM) at https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall compete and submit only paragraphs (c) through (u) of FAR 52.212-3. The Offeror shall also complete and return FAR 52.204-24, FAR 52.229-11, DFARS 252.204-7016 and DFARS 252.204-7017.

3. System for Award Management (SAM) Registration. The offeror must be registered in SAM, in accordance with FAR 52.204-7. The offeror shall verify its SAM record is current, accurate, complete, and applicable to this solicitation as of the date of the offer and is incorporated in the offer by reference.

EVALUATION CRITERIA

EVALUATION CRITERIA

**Addendum to FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021)**

The Government will award one contract resulting from this solicitation to the offeror whose proposal, conforming to the solicitation, offers the best value to the Government, price and past performance considered. Past performance is more important than price. The Contracting Officer has broad discretion in determining which awardee shall receive a contract and reserves the right to pay a premium for past performance benefiting the Government.

1. Past Performance Evaluation Methodology. Past performance will be based on the PPQs or CPARS reports. Remaining offerors will be assigned an overall Performance Confidence Assessment (PCA), see below, which is based on an integrated assessment of the offeror’s relevant past performance. The resulting PCA represents an overall evaluation of offeror performance. Offerors without a record of relevant past performance or for whom information on past performance is so sparse that no meaningful confidence assessment rating can be reasonably assigned will not be evaluated favorably or unfavorably on past performance and, as a result, will receive a "Neutral Confidence" rating for the Past Performance factor.

*The Government reserves the right to use information from the PPQs and CPARS, as well as information obtained from other sources available to the Government, to include, but not limited to, Federal Awardee Performance and Integrity Information System (FAPIIS), or other databases; interviews with Program Managers, Contracting Officers, and commercial sources and/or non-Government sources.

Relevancy Assessment: An assessment of the past performance information will be made to determine if it is relevant. To be relevant, the contract/task order must be for Autotransfusion services and must be non-personal services and not inherently governmental or closely associated inherently governmental. Services performed by offeror personnel that supplement existing Government personnel and completed no more than three years prior to the closing date of this solicitation are considered relevant. Clinical (direct patient care), advisory and assistance, information technology, housekeeping or facility management services are not considered relevant. Examples of services considered not relevant include hands on, direct patient care services performed in a clinical setting. Task orders that are determined to be not relevant will not be further evaluated.

Performance Confidence Assessment (PCA): The Government will consider the performance quality of relevant efforts and assign an overall PCA. Offerors with experience providing Autotransfusion services in a higher number of FTEs may be rated more favorably. The confidence ratings noted in the table below will be used. For each relevant contract/task order reviewed, the performance quality of the work performed will be assessed using the PPQ, CPARS report and/or contact with the POC listed on the PPQ to obtain information regarding past performance as it relates to providing the services required under this solicitation, including but not limited to recruiting and retaining qualified contract employees. The Government is not restricted from evaluating and considering other relevant past performance information in its possession. Past performance information may be obtained from any other source available to the Government.

PERFORMANCE CONFIDENCE ASSESSMENTS

2. Price Evaluation Methodology. The factors to be considered in evaluating proposed prices will include:

A. Completeness. The Government will evaluate if Attachment 2 is complete, and all required pricing has been submitted. This includes all required pricing for the base period and all option periods. In the event that any of the pricing is incomplete, the Contracting Officer may exclude the offeror’s proposal from further evaluation.

B. Reasonableness. The degree to which the proposed prices (base period and option periods) compare to the prices a reasonably prudent person would expect to incur for the same or similar services.

An offeror with pricing that is determined to be questionable for reasonableness (for any period of performance) may not be further considered for award.

ATTACHMENTS

EXHIBIT/ATTACHMENT TABLE OF CONTENTS

Attachment 1 – Project Summary Sheet Project Summary Sheet Provide the following information for each past performance reference submitted in response to this solicitation. Offerors are allowed to edit this sheet to identify more than three (3) task orders by copying one of the blank tables included below.

PPQ #1:

Offeror Name:

Contract Number:

Task Order Number:

PPQ #2:

Offeror Name:

Contract Number:

Task Order Number:

PPQ #3:

Offeror Name:

Contract Number:

Task Order Number:

Attachment 2 – Past Performance Questionnaire Past Performance Questionnaire

The Defense Health Agency (DHA) Southeastern Contracting Division (SEM-CD) is conducting an acquisition for the services noted below. The offeror has identified you as a reference to validate past performance.

Solicitation HT940624R0013 is for non-personal services; Pastoral Care Clincical Supervison Services at the Naval Medical Center Portsmouth located in Portsmouth, VA.

Please complete the following questionnaire to assist our evaluation of the offeror’s past performance and return via email no later than 10:00 am Eastern Time on Tuesday, 8 March 2024 via email to joshua.m.grim.civ@health.mil. Please reference “Solicitation HT940624R0013” in the subject of the email.

RESPONDENT INFORMATION (to be completed by the Offeror):

Contracting Activity/Customer:

Point of Contact (POC):

Title of POC:

Telephone:

Email:

CONTRACT INFORMATION (to be completed by the Offeror):

Contract Number:

Task Order Number (if applicable):

Performance Period: (Base plus any options):

Description of Services (included position description(s)):

REQUIREMENT DESCRIPTION

Number of FTEs/description of required schedule:

Facility Type Services performed for (i.e., Hospital/Clinic):

All information from here down shall be completed by the Reference POC. The Reference POC shall also verify the information completed by the Offeror and make any necessary corrections before signing this form.

Please refer to the following assessment definitions to assess the Offeror’s performance in each of the areas listed in this questionnaire:

(E) Exceptional - The Offeror’s performance meets contractual requirements and exceeds many (requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the Offeror were highly effective.

(V) Very Good - The Offeror’s performance meets contractual requirements and exceeds some (requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the Offeror were effective.

(S) Satisfactory - The Offeror’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the Offeror appear or were resolved satisfactorily.

(M) Marginal - Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the Offeror has not yet identified corrective actions or the Offeror’s proposed actions appear only marginally effective or were not fully implemented.

(U) Unsatisfactory - Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the Offeror’s corrective actions appear or were ineffective.

(N) Not Applicable – Unable to assess the area.

Overall Fill Rate (CPARS “Quality of Service” Rating Area)

Provided qualified contract personnel IAW the terms and conditions of the contract.

Ensured that qualified contract personnel remained filled IAW the terms and conditions of the contract.

Recruited, placed and retained qualified contract personnel with minimal disruption for hard-to-fill (specialty) positions or at remote locations.

If other than “Satisfactory,” explain how the performance exceeds or does not meet contractual requirements:

On-Time Fill Percentage (CPARS “Schedule” Rating Area)

Provided qualified contract personnel on time IAW the terms and conditions of the contract.

Provided complete, current and accurate qualifying package for each contract personnel IAW the terms and conditions of the contract.

If other than “Satisfactory,” explain how the performance exceeds or does not meet contractual requirements:

Turnover Rate (CPARS “Management” Rating area)

Retained qualified contract personnel without frequent turnover and minimal operations disruption IAW the terms of the contract.

If other than “Satisfactory,” explain how the performance exceeds or does not meet contractual requirements:

Replenishment Rate (CPARS “Management” Rating area)

Planned for and provided replacement candidates during the life of the contract to, include pre-planned/unplanned absences and extended leave of absence to avoid disruption of services and/or work schedule IAW the terms of the contract.

If other than “Satisfactory,” explain how the performance exceeds or does not meet contractual requirements:

Would you award this firm another contract:

If you answered “No” provide an explanation:

Was the contract terminated for default or cause:

If you answered “Yes” provide an explanation:

Additional Comments:

Signature: _________________________________________ Date: __________________

Print Name: ________________________________________

Title: ______________________________________________

Telephone: _________________________________________

Thank you for your participation in providing a detailed and accurate history of past performance for this offeror.

PWS

Defense Health Agency

Department of Defense Defense Health Agency Performance Work Statement

Pastoral Care Clinical Supervision

29 January 2024

NMCP

DHA PWS

for

NPS

Teel

April 2023

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide Pastoral Care Clinical Supervision.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Pastoral Care Clinical Supervision as defined in this Performance Work Statement (PWS).

1.1.2 Background: The intent of this requirement shall be to contract for the non-personal services of a Pastoral Care Clinical Supervisor to provide clinical supervision with the Staff Chaplains at Naval Medical Center Portsmouth. Pastoral Care Clinical Supervision is the industry standard in healthcare chaplaincy, and it ensures the highest level of Pastoral Care that is examined by the Joint Commission. This structure of Supervision is used by mental health providers and is generally an industry standard within healthcare. It provides the Staff Chaplains with the opportunity to process significant patient cases that otherwise attribute to their vulnerability to the effects of secondary trauma. Pastoral Care Clinical Supervision ensures that chaplains remain ministry-centered with people and learning. A Pastoral Care Clinical Supervisor engages the department through reflection, discussion, and evaluation with other peers.

1.1.3 Scope:

· Assist the chaplains with establishing group learning goals for each year of the contract.

· During the small group supervision/training the contractor shall facilitate the discussion process and cover the group's learning goals.

1.1.4 Period of Performance (PoP): The period of performance shall be for one (1) Base Year of 12 months and (4) 12-month option years.

The Period of Performance reads as follows:

DHA

PWS

for

NPS

Teel Apri12023

· Base Year

· Option Year I

· Option Year II

· Option Year III

· Option Year IV

08 April 2024 to 07 April 2025 08 April 2025 to 07 April 2026 08 April 2026 to 07 April 2027 08 April 2027 to 07 April 2028 08 April 2028 to 07 April 2029

1.2 Administrative specifications

1.2.1 Place of performance: The work shall be performed at Naval Medical Center Portsmouth, Virginia (NMCP). Meetings between the contractor and the Command Chaplain, or his/her representative, shall be performed on-site.

1.2.2 Recognized Federal holidays: Services shall not be required on federal holidays.

DHA

PWS

for

NPS

Teel April2023 New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Juneteenth Day Independence Day

Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

1.2.3 Religious Holidays and observances: Services shall not be required during Religious Observances as defined by the Pastoral Care Clinical Supervisor's Religious Organization.

1.2.4 Hours of operation: The contractor is responsible for conducting business Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.3 Contractor Identification

1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understands that the person is contractor support personnel.

A. Services. The Pastoral Care Clinical Supervisor shall be an independent contractor of Pastoral Care Services. The contractor shall:

· Provide weekly Small Group Supervision/Training every Wednesday for 90 minutes which is set by the Command Chaplain. This time can be adjusted when mutually agreed upon by the Command Chaplain and the contractor. A total of 48 sessions required; therefore, the remaining 4-week sessions will not be required due to Command Functions and Holidays. The non-scheduling of these 4 weeks will be detailed to the vendor a minimum of 3 days prior to the start of the week.

· Validate, in writing and by signature, the supervisory hours provided to chaplains.

· Provide a quarterly update to the Command Chaplain (1hour in length) aligned with the fiscal year calendar.

B. The contractor shall be paid per weekday service (1-½ hour Small Group Supervision/ Training) occurrence.

C. Unexplained Absences. Unexplained absences due to illness or other incapacitation will be allowed up to 4 days per contract year. The contractor shall advise the Contracting Officer Representative (COR) of such absences.

D. Term of this contract. The contractor agrees to perform on behalf of the U.S. Government duties of a Clinical Supervisor for Staff Chaplains serving aboard Navy Medical Center Portsmouth.

E. Communication. The contractor shall pursue all administrative matters through the Command Chaplain or their designated representative.

F. Team. The Pastoral Care Clinical Supervisor shall demonstrate reliability, good relational skills and the ability to serve on an ecumenical ministry team.

G. Policies and Regulations. The Pastoral Care Clinical Supervisor shall comply with government policies and regulations in regard to identification badges, parking, and professional decorum.

H. Guidance. The Command Chaplain will provide direct guidance for the contracted Pastoral Care Clinical Supervision.

2.0 SPECIFIC TASKS

2.1 Provide weekly Small Group Supervision/Training every Wednesday for 90 minutes at a time set by the Command Chaplain. This time can be adjusted when mutually agreed upon by the Command Chaplain and the contractor. A total of 48 sessions required; therefore the remaining 4

DHA PWS

for

NPS

Teel

Apnl

,I week sessions will not be required due to Command Functions and Holidays. The non-scheduling of these 4 weeks will be detailed to the vendor a minimum of 3 days prior to the start of the week.

2.2 Provide additional individual Small Group Sessions. Additional Individual/Small Group Sessions may be ordered on an as needed basis. It is estimated that an additional 30 sessions will be required, but there are no minimum guarantees. The Government will provide a minimum of 3 days' notice of additional individual Small Group Sessions. This can include assisting chaplains with preparation for Board Certification. Individual/Small Group Sessions can include leading peer review session for staff chaplains and other chaplains within Navy Medical Forces Atlantic.

3.0 Qualifications/Considerations

3.1 Special Qualifications/Considerations:

· Valid endorsement from a recognized DOD Religious Organization relating to faith group involvement (specifically, ordination or recognition as an approved leader within faith community); AND

· Required Education and Clinical Experience Qualifications:

· Proof of 2000 hours plus of clinical experience.

4.0 Points of Contact

4.1 Points of Contact:

RPC Angelique Tulp Angelique.n.tulp.mil@health.mil (757)953-5608 s

Small Group Supervision/Training

FFP

The contractor shall provide weekly small group supervision/training services in support of Naval Medical Center Portsmouth (NMCP) in accordance with the Performance Work Statement.

FOB: Destination R499

NET AMT

Additional Individual/Small Group

FFP

The contractor shall provide additional individual/small group services in support of Naval Medical Center Portsmouth (NMCP) in accordance with the Performance Work Statement.

NET AMT

FFP

The contractor shall provide weekly small group supervision/training services in support of Naval Medical Center Portsmouth (NMCP) in accordance with the Performance Work Statement.

NET AMT

FFP

The contractor shall provide additional individual/small group services in support of Naval Medical Center Portsmouth (NMCP) in accordance with the Performance Work Statement.

NET AMT

FFP

The contractor shall provide weekly small group supervision/training services in support of Naval Medical Center Portsmouth (NMCP) in accordance with the Performance Work Statement.

NET AMT

FFP

The contractor shall provide additional individual/small group services in support of Naval Medical Center Portsmouth (NMCP) in accordance with the Performance Work Statement.

NET AMT

FFP

The contractor shall provide weekly small group supervision/training services in support of Naval Medical Center Portsmouth (NMCP) in accordance with the Performance Work Statement.

NET AMT

FFP

The contractor shall provide additional individual/small group services in support of Naval Medical Center Portsmouth (NMCP) in accordance with the Performance Work Statement.

NET AMT

FFP

The contractor shall provide weekly small group supervision/training services in support of Naval Medical Center Portsmouth (NMCP) in accordance with the Performance Work Statement.

NET AMT

FFP

The contractor shall provide additional individual/small group services in support of Naval Medical Center Portsmouth (NMCP) in accordance with the Performance Work Statement.

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

07-APR-2025

JAMES WHITFIELD

ATTN SUPPLY OFFICER BLDG 250

54 LEWIS MINOR STREET

PORTSMOUTH VA 23708-2297

(757) 953-5308

HT0242

07-APR-2025

HT0242

07-FEB-2026

HT0242

07-APR-2026

HT0242

07-APR-2027

HT0242

07-APR-2027

HT0242

07-APR-2028

HT0242

07-APR-2028

HT0242

07-APR-2029

HT0242

07-APR-2029

HT0242

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.204-20 Predecessor of Offeror (AUG 2020)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means--

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

(b) The Offeror represents that it [____] is or [____] is not a successor to a predecessor that held a Federal contract or grant within the last three years.

(c) If the Offeror has indicated “is” in paragraph (b) of this provision, enter the following information for all predecessors that held a Federal contract or grant within the last three years (if more than one predecessor, list in reverse chronological order):

Predecessor CAGE code: ____ (or mark “Unknown”).

Predecessor legal name: ____.

(Do not use a “doing business as” name).

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial…