Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendent is to answ er questions from offerors and make revisions to the Solicitation. The PWS w ill be revised in the Scope of Work as w ell as in section 1.2 to show that there is no current CCTV system that w ill need to be removed.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HT940623Q0042

X 9B. DATED (SEE ITEM 11)

20-Apr-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-May-2023

CODE

DHA CONTRACTING OFFICE TIDEWATER HT9406

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT9406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT940623Q0042

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS

The following Pre-proposal Inquires (PPIs) were received in response to the solicitation

INQUIRY 0001:

How old is the building?

ANSWER PROVIDED: Year built 1999.

INQUIRY 0002:

How stable is the power in the building?

ANSWER PROVIDED: Power very stable.

INQUIRY 0003:

Is the CCTV on premises integrated with an access control and/or intrusion detection system?

ANSWER PROVIDED: No.

INQUIRY 0004:

Will we need to use conduit?

ANSWER PROVIDED: Yes.

INQUIRY 0005:

What type of cabling is there with the existing CCTV system now, and can we reuse this existing cable?

ANSWER PROVIDED: No existing system within building.

INQUIRY 0006:

What type of walls are in the building?

ANSWER PROVIDED: Drywall.

INQUIRY 0007:

Is there drop or hard ceilings in the building?

ANSWER PROVIDED: Drop ceiling.

INQUIRY 0008:

Please provide a diagram of the building, including the camera locations.

ANSWER PROVIDED: This has been provided to contracting office and is available upon request.

INQUIRY 0009:

Please provide an inventory, including part numbers, of the existing CCTV system.

ANSWER PROVIDED: No existing CCTV within this building.

INQUIRY 0010:

Is there an existing command center?

ANSWER PROVIDED: No.

INQUIRY 0011:

What is the manufacturer of the existing CCTV system?

ANSWER PROVIDED: There’s NO existing system within this building.

INQUIRY 0012:

How many monitors are there?

ANSWER PROVIDED: One monitor.

INQUIRY 0013:

How many service calls did the CCTV System have in the past year?

ANSWER PROVIDED: There’s no current system within this building.

INQUIRY 0014:

When was the last time there were updates of firmware to the CCTV cameras and DVR or NVRs?

ANSWER PROVIDED: There’s no current system within this building, this is a new installation.

INQUIRY 0015:

Will any cameras be installed on hangars or poles, if so, how tall?

ANSWER PROVIDED: No.

INQUIRY 0016:

How much storage is available for CCTV Video recording?

ANSWER PROVIDED: There’s no existing CCTV system within this building.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR MULTIMEDIA INSTALLATION AT NAVAL MEDICAL CENTER

PORTSMOUTH (NMCP)

Summary of Work Revised dated 15 May 2023

PART 1

SCOPE OF WORK

This contract is for the procurement, installation and programming of CCTV system equipment. The contractor shall accomplish the installation of new CCTV system equipment and perform all programming as required for all digital component or system. The minimum requirement includes a system with a total of six 4K cameras with four inside and outside with a microphone on the inside and on the outside of the pick-up window. The cameras should feed into a 22" LED monitor with VGA HDMI connections and all cables will go back to the main building and connect to the new NVR (16-64CH BLKJK BLT 12TB LX);

viewing monitor. The system should allow for the end user to download footage onto a disc as needed and should hold 30 days worth of footage. This contract requires fully operational equipment and systems that meets the government requirements and interface with existing government provided equipment. All equipment must be Trades Agreement Act (TAA) compliant. The contract requires a system design/drawing that will include any changes, recommendations, wiring, with the new installation. All components or equipment installed must be new and fully operational prior to government testing and acceptance. This contract requires operational training for staff members at installation location. No refurbished equipment will be used for this installation. A one-year equipment replacement warranty is required for all newly installed equipment.

1 GENERAL: This is a supplies contract to provide CCTV system equipment installation.

The Government shall not exercise any supervision or control over the supply contract providing the supplies herein. Such contract supply providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Supplies/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform CCTV system installation as defined in this PWS except for those items specified as government furnished property and supplies. The contractor shall perform to the standards in this contract.

1.2 Background: The installation and digital programming of multimedia equipment.

1.3 Objectives:

a. Installation of new equipment

b. Programming if needed of all digital components

c. Provide a one-year equipment replacement warranty

d. Provide training to the staff at the installation location

1.4 Period of Performance: Period of Performance will be 30 days from award of contract.

GENERAL INFORMATION

1.5 Quality Control: Not applicable for this PWS.

1.6 Quality Assurance: The government shall evaluate the contractor’s performance under this contract to ensure that the contractor has performed in accordance with the performance standards.

1.7 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730 to 1630. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Place of Performance: The work to be performed under this contract will be performed at

NMRTU Little Creek; Boone Refill Pharmacy; 1035 Nider Blvd Building #100 Virginia Beach, Virginia 23459

1.9 Type of Contract: The government will award a FFP Contract.

1.10 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured

1.11 Key Control: If required/needed. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

1.11.01 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.11.02 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.11.03Lock Combinations: Not applicable.

1.12 Special Qualifications: The contractor is responsible for ensuring that employees are certified for digital programming.

1.13 Contracting Officer Representative (COR): The COR will be identified by COR Appointment letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements; including Government drawings; designs;

specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract

1.14Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.15Contractor Travel Not applicable:

1.16Other Direct Costs: N/A for this installation

1.17Data Rights: N/A for this installation

1.18Organizational Conflict of Interest: It is the contractor’s responsibility to notify the KO of any potential Organizational Conflict of Interest (OCI). In the event that an OCI exist the contractor shall propose a Mitigation plan that shall be review and accepted by the KO prior to continuance of the work that presents an OCI. Should the proposed Mitigation Plan not be accepted by the KO, the Government may terminate this contract, disqualify the Contractor from subsequent contractual efforts, and pursue any remedies as may be permitted by the law or this contract.

PART 2

DEFINITIONS & ACRONYMS

2 DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.01 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.02 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. This is the only individual who can legally bind the government.

2.1.03 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.04 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.05 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.06 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.07 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.08 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.09 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SUPPLIES

The government will provide access to all locations for new installations. The government will be support for base access as needed.

3 GOVERNMENT FURNISHED ITEMS AND SUPPLIES:

3.1 The Government will provide access to all locations for CCTV system installation.

Government will assist contractor personnel with base access.

PART 4

CONTRACTOR FURNISHED ITEMS AND SPECIFIC TASKS

The Government expects the contractor to furnish all tools and equipment to complete this contract.

4 CONTRACTOR RESPONSIBILITIES AND SPECIFIC TASKS:

4.1 Basic Supplies. The contractor shall provide supplies for installation and programming

CCTV system equipment

4.2 The Contractor shall:

4.2.01 Purchase, install and program all requested CCTV equipment for Boone Refill

Pharmacy.

PART 5

APPLICABLE PUBLICATIONS

5 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

BASE ACCESS (NMCP)

Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Vendors visiting Naval Medical Center Portsmouth (NMCP) may obtain daily passes directly from Naval Station Norfolk (NSN) Pass and ID office, located at NSN (Bldg. CD-9), 9040 Hampton Blvd, Norfolk, Virginia, 23505, by submitting identification credentials for verification and undergoing a criminal screening/ background check.

Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through one of the designated independent contractors NCACS service providers. Credentials will be issued every five years and access privileges will be reviewed / renewed on an annual basis. The costs incurred to obtain Navy installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term

NCACS credentials will not be approved as a direct cost of this contract. Further information regarding NCACS can be found at: http://cnic.navy.mil/CNIC_HQ_Site/index.htm.

(End of Summary of Changes)