HT001419R0009-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

A. Adress questions received in response to this solicitation.

B. To extend this solicitation's offer due date to 0900AM 17 July 2019, Local Time.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jun-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT001419R0009

X 9B. DATED (SEE ITEM 11)

04-Jun-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jun-2019

CODE

DHA CONTRACTING OFFICE-(NCR-CD) HT0014

8111 GATEHOUSE ROAD

2ND FLOOR

FALLS CHURCH VA 22042

HT0014 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT001419R0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Jul-2019 09:00 AM to 17-Jul-2019 09:00 AM.

The following have been added by full text:

QUESTIONS WITH ANSWERS

SOLICITATION QUESTIONS WITH ANSWERS PROVIDED

Question Number

PWS

Section PWS Requirement Comment Question

Answer

1 1.4 … the training of purpose-bred dogs to be certified service dogs.

Service dogs are trained, not bred. While some breeds may be better suited to become service animals, these skills must be learned and are not a genetic condition that can be “purpose-bred.”

Will the Government accept use of a dog – currently enrolled in a service dog training program – even if the dog was not purpose-bred to become a service dog?

The term “purpose-bred” appears in industry literature; however, our intent is not to seek a specific breed, and acknowledge the question writer’s point. The intent is that the animal be of appropriate temperament, health, and possess other recognized qualities that would be conducive to successful training for the purposes of this program.

2 1.4 … the training of purpose-bred dogs to be certified service dogs.

There is no official certification for service dogs. While some organizations sell service animal certifications, they do not convey any rights under the ADA and the Department of Justice does not recognize them as proof that the dog is a service animal.

Is internal certification – in compliance with ADA training requirements – acceptable or does the Government require a specific organization certification?

There are a range of service animal training programs recognized in the industry. The government does not endorse a specific program. However, the new DHA-PI 6025.18, enclosure 3, para 3b, states that “All animals utilized in AAT/AAA must have a primary handler, trained and certified by the same organization certifying the animal.”

3 1.4.1 Contractors shall carry out their responsibilities in accordance with installation Standard Operating Procedure (SOP) documents to implement the Animal Assisted Therapy Program

N/A Is the Government’s Animal Assisted Therapy “Program” an overarching term or does “Program” prescribe requirements (e.g., training methods, scheduling, recordkeeping) the contractor is expected to execute?

This is in essence an overarching term.

However, individual patient clinical goals of the program will be required to coordinate and support the overall clinical goals established for the patient.

4 1.4.1

… shall meet all requirements of DHA- PI 6025-18 “Animal Access to Facilities,”

NSABETHINST

10570.1B, “Animals Onboard NSAB,”

NATNAVMEDCEN

Instruction 6800.1A, “Pet Therapy Program,” and other current guidance.

NSABETHINST 10570.1B

and NATNAVMEDCEN Instruction 6800.1A could not be obtained via internet search.

Will the Government:

(a.) provide an electronic copy of

NSABETHINST 10570.1B

and NATNAVMEDCEN Instruction 6800.1A

(b.) provide adequate time for review of these documents prior to the proposal due date?

(a.) NSABETHINST 10570.1B and NATNAVMED Inst 6800.1A have recently been incorporated into

WRNMMC AI

3007.07, Animals in the Medical Center.

A PDF copy is posted with this solicitation’s amendment. A PDF copy the recently released DHA-PI 6025.18, Animal Access to Facilities is also posted with this solicitation’s amendment.

(b.) The solicitation’s proposal submission date has been extended.

SOLICITATION QUESTIONS WITH ANSWERS PROVIDED

Question Number

PWS

Section PWS Requirement Comment Question

Answer

5 1.4.1 … shall meet all requirements of DHA-PI 6025-18 “Animal Access to Facilities,” NSABETHINST 10570.1B, “Animals Onboard

NSAB,” NATNAVMEDCEN

Instruction 6800.1A, “Pet Therapy Program,” and other current guidance.

The title for

NATNAVMEDCEN

Instruction 6800.1A is the “Pet Therapy Program.”

This question will likely be resolved once access to the document is provided.

Is “Program” an overarching term or does it prescribe program requirements (e.g., training methods, scheduling, recordkeeping) the contractor is expected to execute?

This is in essence an overarching term.

However, individual patient clinical goals of the program will be required to coordinate and support the overall clinical goals established for the patient.

6 6.0 APPLICABLE PUBLICATIONS Of the 4 publications listed in 6.0 Applicable Publication 0 were found through online research and NICoE and WRNMMC websites searches

Will these Publications be provided during question and answer period?

PWS Part 6 has been revised. Additionally, the publications in the revised listing have been posted to

FBO.

7 4.6 The contractor shall be required to carry malpractice insurance for all labor categories performing under this contract…

The PWS does not require the Service Animal Training Instructor to be a licensed medical professional.

Do the Service Animal Training Instructor(s) need to be covered by malpractice insurance or will professional liability insurance be sufficient?

Please comply with FAR clause “52.237-7

INDEMNIFICATION

AND MEDICAL

LIABILITY

INSURANCE” regarding liability/malpractice insurance requirements as stated in the solicitation.

8 5.2.3.1 Contractor will conduct individual, family, and group service animal training sessions…

The solicitation and PWS do not provide an estimate as to the number of sessions to be conducted on a daily basis. Most dogs have limits to their attention span and once reached, the effectiveness of training rapidly declines for both the dog and the trainer.

Will the Government provide:

(a.) an estimated number of sessions it expects to be seen in a typical day and

(b.) the anticipated duration of each session?

Historical data as to volume of sessions at the NICoE facility, over a 12-month period, from the previous program, shows an average of about 137 sessions per month. This includes sessions of various types (1:1, group, family). In general, sessions have historically been about one hour in duration, though some group sessions have been shorter, 30-45 minutes.

As this is a substantially new, clinically-based program, the volume and duration may differ from the previous recreational-based program.

9 1.12 “Key personnel (Contractor): The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the CO.”

Will the government consider adding a CLIN for “Contract Management” FFP hours and/or Unit?

No.

10 1.12 & 5.2.3.15.1

“LEAD ANIMAL ASSISTED

THERAPIST” …Function as project manager and program liaison for all operations under this contract.

PWS references a contract manager and alternate as Key Personnel

Does the government intend the “LEAD

ANIMAL

ASSISTED

THERAPIST”

Labor Category to be “Key Personal…contract manager”?

If the vendor chooses to provide project management as part of its corporate reach back or overhead, then the Lead AAT would not necessarily be considered Key Personnel.

11 5.2.3.15.1 “LEAD ANIMAL ASSISTED

THERAPIST” Function as project manager and program liaison for all operations under this contract.

The LCAT primary duties are the provision of clinically based interventions for beneficiaries through therapy.

Will the government consider removing the project management requirement from this Labor Category?

If the vendor chooses to provide project management as part of its corporate reach back or overhead, we would consider removing the requirement from this

LCAT.

12 5.3.2.2 Have completed a certified service animal training program no less than 6-12 months or a combination of education and work experience in the field of service animal training not less than 18 months

Are there specific certification component or educational component requirements?

There are a range of service animal training programs recognized in the industry. The government does not endorse a specific program. The only stipulation is guidance from the new DHA-PI 6025.18, enclosure 3, para 3b, which states that “All animals utilized in AAT/AAA must have a primary handler, trained and certified by the same organization certifying the animal.”

13 1.9 ODCs: Government may also provide funding to be used for direct care and maintenance (food, grooming, equipment, veterinary care, etc.) of the animals participating in this program.

The word “may” implies these are discretionary ODCs requiring government approval of purchase.

Food, grooming, standard equipment, veterinary care are routine operational costs (vs. one-off items; carriers, portable fences, ramps, ID vests, etc.,) and as operational should these cost be factored into overhead cost vs.

ODC costs?

ODCs shall be identified in CLINs 0006, 1006, 2006, 3006 & 4006 (Program Expenses) as applicable (including clause 52.237-7 expense).

14 Will the facility provide parking access on site at

WRNNMC?

Due to critical shortage of parking spaces on the campus, there is no parking access specifically for this program.

15 Is there incumbent staff performing in the LEAD

ANIMAL

ASSISTED

THERAPIST

Labor Category?

No. There is no incumbent contract staff performing in this specific labor category.

16 Will the contract award include an SCA Wage Determination?

No. None of the labor categories being solicited are applicable to the SCA

WD.

(End of Summary of Changes)