HT001126RFI0252 Health Advisory Committees 31Aug2026.pdf

REQUEST FOR INFORMATION: HT001126RFI0252

Defense Health Agency Health Advisory Committees Research and Support

1.0 Description

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is being issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the Defense Health Agency (DHA) is NOT at this time seeking quotes or proposals and will not accept unsolicited proposals.

Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.

If a solicitation is released, it may be solicited through the GSA eBuy for GSA Multiple Award Schedules or OASIS+ or synopsized on System for Award Management (SAM) website or through any other Department of War Multiple Award IDIQ found to be appropriate. It is the responsibility of the potential offerors to monitor both sites for additional information pertaining to this requirement. The results of this market research may contribute to determining the method of procurement.

2.0 Background

2.1 The Defense Health Board (DHB) and the Advisory Council on Health and Human Performance Optimization (ACHHPO) are Federal advisory committees established by the Secretary of War.

The DHB, under the provisions of the Federal Advisory Committee Act of 1972, as amended, provides the Secretary of War, independent advice and recommendations on matters pertaining to Department of War (DoW) health care policy and program management; health research programs; treatment and prevention of disease and injury; promotion of health and wellness within DoW and the delivery of efficient, effective, and high quality health care services to DoW beneficiaries; and other health-related matters of special interest to DoW as determined by the Secretary of War, the Deputy Secretary of War, or the Under Secretary of War for Personnel and Readiness.

The Advisory Council on Health and Human Performance Optimization (ACHHPO), under the provisions of the Federal Advisory Committee Act of 1972, as amended, provides the Secretary of War, independent advice and recommendations on matters pertaining to warfighter health optimization and accelerating evaluation and potential application of strategies to improve human performance within the DoW.

In support of this mission, the committees convene meetings to deliberate issues brought to their attention and prepare formal report products with comprehensive findings and recommendations to the department. Integral to these deliberations are a myriad of activities and preparatory tasks including qualitative and quantitative research; extensive collection of background information, to include scientific literature reviews, preparatory teleconferences, email communications and coordination of briefings, the development of topic summaries, PowerPoint presentations, and reports, as well as other processes and procedures in support of committee operations.

Subsequent to deliberative meetings, the committees prepare official documents and a final report reflecting their findings and recommendations to the DoW.

The committees, each consisting of up to twenty nationally and internationally recognized leaders in medicine, health care, health care policy, and national security, serve in a strategic role and meet for public-facing deliberations on a quarterly basis. All members are formally appointed by the Secretary or Deputy Secretary of War for terms from 1- 4 years. Appointed members serve on the parent committee and/or on one of the subcommittees. Subcommittee members are nationally recognized subject matter experts (SMEs) in medical and health care disciplines aligned to the subcommittee on which they serve. There can be up to 15 subcommittee members on each subcommittee. All members and subcommittee members are appointed as Regular or Special Government Employees.

See attached draft PWS for details of this requirement.

2.2 The DHA is seeking contract support to assist the committees in meeting its mission of providing independent advice and recommendations to maximize the safety and quality of, as well as access to, health care for DoW health care beneficiaries, in accordance with the attached Performance Work Statement (PWS). Please be advised this is a draft PWS and is subject to change based on the information received from this RFI.

2.3 Period of Performance: The anticipated period of performance is for one (1) 12-month Base Period and four (4) 12-month Option Periods.

3.0 Requested Information

The DHA is seeking the following:

3.1 Companies/Vendors who are capable of providing or have provided similar Studies and Analysis, Program Management, Logistical, and Records and Information Management support services in the past with the requirements listed in section 5 of the draft PWS attached.

3.2 Performance Metrics:

3.2.1 Organizational Capabilities in Research Approach, Design, and Methodology

Describe your organization’s capabilities in translating broad and complex taskings and Terms of Reference (TORs) into clearly defined, answerable research questions; developing rigorous, fit-for-purpose analytic frameworks with milestones utilizing qualitative, quantitative, epidemiological, and mixed methods research methodologies.

3.2.2 Organizational Capabilities in Research and Information Gathering

Describe your organization’s capabilities in conducting rigorous scientific literature and evidence reviews, fact-finding, data collection, and quantitative and qualitative data analysis;

experience systematically identifying and selecting relevant studies; extracting data; critically appraising study design, methodological quality and risk of bias; evaluating effect estimates; and synthesizing a body of evidence utilizing recognized evidence review methodologies.

Describe your organization’s capabilities in identifying and engaging relevant SME’s and other stakeholders and systematically eliciting, documenting, and analyzing information and expert perspectives; documenting and organizing findings; and developing structured evidence tables that summarize and critically appraise relevant studies and other evidence for committee review and deliberation.

3.2.3 Organizational Capabilities in Information Management, Synthesis, and Writing

Describe your organization’s capabilities in organizing, managing, integrating, interpreting, and synthesizing information from diverse quantitative and qualitative sources; identifying key findings, trends, evidence gaps, limitations and areas of agreement or uncertainty; creating accurate summaries, information papers, briefings, presentations, visualizations (including data visualizations), and other written products based on research activities; creating structured tables that link supporting evidence and other information to findings for committee deliberation.

3.2.4 Organizational Capabilities in Report Writing

Describe your organization’s capabilities in providing accurate, evidence-based, complex information papers, briefings, and presentations in support of committee deliberations;

accurately capturing the salient content, findings, conclusions, and recommendations resulting from committee discussions and deliberations; and providing senior scientific/technical writing and editorial expertise sufficient to integrate research findings and contributions from multiple authors and disciplines into a coherent, internally consistent publication-level report that accurately captures committee deliberations;

Describe your organizations capabilities in performing all tasks related to document production, including copy-editing, graphic preparation, report layout design, proofreading, final production, and producing and remediating electronic documents to meet applicable Section 508 accessibility requirements.

3.3 Do you have any additional comments or suggestions to improve the attached Draft PWS?

Are there any areas that are unclear?

3.4 In order to classify this requirement accurately, the Government is currently contemplating NAICS Code 541715, Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology).

Do you agree that this NAICS code is the most appropriate for the scope of work described in this RFI?

If not, please provide your recommended NAICS code along with a brief justification explaining why your suggested code better aligns with the primary scope of the requirement.

3.4. Requirements: See Draft PWS attached.

4.0 Responses

4.1 Interested parties are requested to respond to this RFI with a Capability Statement tailored to the particulars of this effort, to include two sections:

Section 1 – Administrative Information per RFI Section 4.3 and

Section 2 – Requested Information per RFI Section 3.0.

4.2 Capability Statements should be submitted in Microsoft Word or Portable Document Format (PDF) and are due no later than Monday, 14 September 2026 at 4:00PM EST. Responses shall be limited to fifteen (15) pages and submitted via e-mail to jeanna.m.butler.civ@health.mil, contract specialist and leslie.s.nelson7.civ@health.mil, contracting officer. Please use the following title in your email subject line HT001126RFI0252 Health Advisory Committees Research and Support. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information.

Please be advised that all submissions become Government property and will not be returned.

4.3. Section 1 of the Capability Statement shall provide administrative information, and shall include the following as a minimum:

4.3.1. Name, mailing address, phone number, and e-mail of designated point of contact.

4.3.2. Recommended contracting strategy.

4.3.3. In order for the Government to assess the market capability of your company or organization as to one or more aspects of the Health Advisory Committees Research and Support Draft PWS, please provide the following company information:

a. Company Name;

b. Unique Entity ID;

c. CAGE;

d. Applicable NAICS Codes;

e. Business size status and date of last certification;

f. Applicable GSA SINs [to include description of SIN product/service classification/description];

g. All Applicable Contract Numbers [i.e. GSA OASIS+, GSA Multiple Award

Schedules, etc.] (This information is for market research only and does not preclude your company from responding to this notice.)

5.0 Summary

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide Health Advisory Committees Research and Support Services. The information provided in the RFI is subject to change and is not binding on the Government. The DHA has not made a commitment to procure any of the items discussed, and release of this RFI should not be mailto:jeanna.m.butler.civ@health.mil mailto:leslie.s.nelson7.civ@health.mil construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.