HT001126RFI0240 DCFM Financial and Program Management Support.pdf

REQUEST FOR INFORMATION: HT001126RFI0240

Defense Health Agency Financial and Program Management Support

1.0 Description

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is being issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the Defense Health Agency (DHA) is not at this time seeking quotes or proposals and will not accept unsolicited proposals.

Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.

If a solicitation is released, it may be solicited through the GSA eBuy for GSA Multiple Award Schedules or OASIS+ or synopsized on System for Award Management (SAM) website. It is the responsibility of the potential offerors to monitor both sites for additional information pertaining to this requirement. The results of this market research may contribute to determining the method of procurement.

2.0 Background

2.1 The Defense Health Agency (DHA) Direct Care Financial Management Division (DCFM) plays a critical role in managing the financial operations that underpin the delivery of high-quality healthcare across the Department of Defense’s (DoD) global network of Military Treatment Facilities (MTFs) and Defense Health Networks (DHNs). In support of this mission, DCFM requires specialized contractor support to perform functions such as obligation monitoring, contract management, audit readiness, reporting, training, and technology development, etc. This support is essential to ensuring the division’s ability to meet its operational objectives, sustain financial accountability, and deliver transparent, mission-aligned financial management across the MHS. See attached PWS for details of this requirement.

2.2 The DHA is seeking contract support for financial and program management Support in accordance with the attached Performance Work Statement (PWS). Please be advised this is a draft PWS and is subject to change based on the information received from this RFI.

2.3 Period of Performance: The anticipated period of performance will begin in September 2027 and will not exceed 5 years.

3.0 Requested Information

The DHA is seeking the following:

3.1 Companies/Vendors who are capable of providing or have provided similar financial and program management support services in the past with the requirements listed in section 5 of the draft PWS attached.

3.2 Performance Metrics:

3.2.1 Organizational Experience in Contract Lifecycle Management within the Military Health System (MHS)

Describe your organization’s expertise in managing end-to-end contract lifecycle processes within the MHS, including reconciliation, ULO (Unliquidated Obligations) management, de-obligation, and proactive requirements validation to ensure future obligations are appropriately aligned.

3.2.2 Organizational Experience in Accounts Receivable (AR) Operations within the Military Health System (MHS)

Describe your organization’s expertise in supporting AR operations within the MHS, including receivables management, ADS (Automated Disbursing System) processing, and Collections in Transit (CIT) resolution.

3.2.3 Organizational Experience in Enterprise Financial Reporting, Data Analytics, and Visualization Solutions within the Military Health System (MHS)

Describe your organization’s expertise in delivering enterprise financial reporting, data analytics, and visualization solutions within the MHS. Include your role as an enterprise financial visibility layer that integrates data across systems, standardizes reporting, and enables decision-making across the Defense Health Agency’s Deputy Comptroller for Financial Management (DCFM).

3.2.4 Organizational Experience in Governance, Risk, and Compliance (GRC) Activities within the Military Health System (MHS)

Describe your organization’s expertise in supporting GRC activities within the MHS or similar environments. Include experience in request management, compliance tracking, and annual revalidation, supported by measurable performance outcomes.

3.3 Do you have any additional comments or suggestions to improve the attached PWS? Are there any areas that are unclear?

3.4. Requirements: See Draft PWS attached.

4.0 Responses

4.1 Interested parties are requested to respond to this RFI with a Capability Statement to include two sections:

Section 1 – Administrative Information per RFI Section 4.3 and

Section 2 – Requested Information per RFI Section 3.0.

Capability Statements should be tailored to the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

4.2 Capability Statements should be submitted in Microsoft Word or Portable Document Format (PDF) and are due no later than Friday, 22 May 2026 at 4:00PM EST. Responses shall be limited to fifteen (15) pages and submitted via e-mail to theophilus.o.agyare.civ@health.mil, contract specialist and jeanna.m.butler.civ@health.mil, contracting officer. Please use the following title in your email subject line HT001126RFI0240 DCFM Financial and Program Management Support. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information.

Please be advised that all submissions become Government property and will not be returned.

4.3. Section 1 of the Capability Statement shall provide administrative information, and shall include the following as a minimum:

4.3.1. Name, mailing address, phone number, and e-mail of designated point of contact.

4.3.2. Recommended contracting strategy.

4.3.3. In order for the Government to assess the market capability of your company or organization as to one or more aspects of the DCFM Financial and Program Management Support Draft PWS, please provide the following company information:

a. Company Name;

b. Unique Entity ID;

c. CAGE;

d. Applicable NAICS Codes;

e. Business size status and date of last certification;

f. Applicable GSA SINs [to include description of SIN product/service classification/description];

g. All Applicable Contract Numbers [i.e. GSA OASIS+, GSA Multiple Award

Schedules, etc.] (This information is for market research only and does not preclude your company from responding to this notice.)

5.0 Summary

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide DCFM Financial and Program Management Support Services. The information provided in the RFI is subject to change and is not binding on the Government. The DHA has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

mailto:theophilus.o.agyare.civ@health.mil mailto:jeanna.m.butler.civ@health.mil