HT001124R0042_0003 RFP Amd.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document referenced in Item 9A or 10A, as heretofore changed, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

This amendment is hereby issued to:

1) Extend the proposal submission deadline from 12 Nov 24 at 1400 EST to 2 Dec 24 at 1300 EST.

2) Incorporate Attachment 5-Minimum Roles and Qualifications and Attachment 6-Questions and Responses.

3) Incorporate revised solicitation and attachments. Changes made to the attachments w ere in response to the questions received. All changes are highlighted in red.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE P AGE OF P AGES

J 1 8

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 08-Nov-2024

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer)(Signature of person author ized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X HT001124R0042

X 9B. DAT ED (SEE IT EM 11)

24-Sep-2024

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer X is ext ended, is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s amendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIPT OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of thi s amendment you desire t o change an offer already submit ted, s uch change may be made by t elegram or let ter, provided each t elegram or l ett er makes re ference to the sol ici tat ion and this amendment , and is received prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO.(If appli cable )

6. ISSUED BY

3. EFFECTIVE DATE

08-Nov-2024

CODE

DHA CONTRACTING OFFICE-( PS-CD) HT0011

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT0011 7. ADMINISTERED BY (If other t han item 6)

4. REQUISITION/P URCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

HT001124R0042

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Nov-2024 02:00 PM to 02-Dec-2024 01:00 PM.

SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 4001

The CLIN extended description has changed from:

Womens Health Quality Improvement and Perinatal Support Services accordance with PWS dated 21 Aug 2024.

Pricing shall include all costs associated with providing the service (refer to Attachment 2-Pricing Sheet).

To:

Womens Health Quality Improvement and Perinatal Support Services accordance with PWS dated 4 Nov 2024.

Pricing shall include all costs associated with providing the service (refer to Attachment 2-Pricing Sheet).

CLIN 0001

The pricing detail quantity has decreased by 4.00 from 10.00 to 6.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 03-DEC-2024 TO

02-OCT-2025

N/A DEFENSE HEALTH AGENCY

JAMES MANLEY

MEDICAL AFFAIRS

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042-5101

360-486-9751 FOB: Destination

HT0075

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 03-APR-2025 TO

02-OCT-2025

N/A DEFENSE HEALTH AGENCY

JAMES MANLEY

MEDICAL AFFAIRS

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042-5101

360-486-9751 FOB: Destination

HT0075

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Attch 1-PWS Women's

Health Improvement

36 18-SEP-2024

Attachment 2 Attch 2- Pricing Sheet Attachment 3 Attch 3- RFP

Attachment 4 Attch 4- CDRLs Portfolio to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Revised Attch 1- PWS 04-NOV-2024 Attachment 2 Revised Attch 2- Pricing

Sheet

Attachment 3 Revised Attch 3- RFP

Attachment 4 Revised Attch 4- CDRLs Attachment 5 Attch 5- Minimum Roles-

Qualfications

Attachment 6 Attch 6- Questions/Responses

The following have been modified:

CLAUSE(S) 52.212-1, 52.212-2 - ADDENDUM TO FAR 52.212-1 / -2

Addendum to FAR 52.212-1

(b) Submission of proposals. This solicitation is being issued as a Total Small Business competitive requirement and solely for small business participants. The soliciting, receipt for proposals and information and evaluation will be performed in accordance with FAR Part 12 and Part 13 procedures. The Offeror’s initial offer should contain the offeror’s best terms from a technical and price standpoint. The Government has the right to seek information through clarifications or communications with the offerors. The Government also reserves the right to hold discussions or negotiations if the Contracting Officer finds it necessary to do so. The offeror shall submit its proposal in accordance with the instructions provided in this addendum. The proposal must adequately demonstrate the offeror’s ability to successfully perform the services being requested and must not rephrase or restate the

Government’s requirements. Proposals that do not comply with the solicitation instructions may be rejected without consideration or evaluation.

Only one contract will be awarded as a result of this solicitation. Submit completed and signed SF1449 via email to Contract Specialist, Crystal Randolph at crystal.d.randolph.civ@health.mil and Contracting Officer, Cherish Young at cherish.d.young2.civ@health.mil at or before the exact time specified in Block 8 of the SF1449. Questions relating to this solicitation shall be submitted via email no later than 10 days from the date in Block 6. Late or follow-up questions will not be accepted or acknowledged after the deadline. Reference solicitation HT001124R0042 in the subject line of all correspondence. Responses to questions will be provided via an amendment to the solicitation.

Proposal Format and Content:

Proposal Format: The offeror’s proposal should be typed and saved as an Adobe PDF file, unless otherwise stated.

Font shall be 12-point Times New Roman (or similar font style) on an 8 ½” x 11” page with 1” margins, with the exception of tables and graphs, in which 10-point Times New Roman may be used. Each page is considered one single-sided 8 ½” x 11” page. Page limits are indicated for such submission element below and shall include all appendices and attachments unless otherwise stated.

Cover Letter: Submit a cover page providing the following information: Solicitation No., Company name and address, CAGE code, UIE, POC, telephone no., email address for authorized individuals (contract signing and technical) and business status.

Mandatory solicitation fill-in information (no page limit): Review the SF 1449 in its entirety and complete all clauses requiring offeror fill-ins. Submit a completed copy of the representations and certifications at FAR 52.212-3 with proposal and disclosures for Organizational Conflict of Interest (OCI) review and mitigation plan, if applicable.

Review the OCI provisions and clauses and submit the list of contracts/task orders and OCI mitigation plan and other documents as required by the OCI provisions and clauses in this solicitation by the proposal due date and time, if applicable.

Proposal Volumes:

Volume 1- Technical Capability (25 pages): No more than 25 Adobe PDF pages, including Appendices and Attachments. Any pages that exceed the defined page limit will not be evaluated. The technical proposal shall include a narrative of the offerors technical approach and a detailed description of the items being evaluated in compliance with the PWS and this solicitation. The technical proposal shall not include any past performance or pricing information.

The offeror shall describe, in a narrative format, its technical capability to meet the following PWS sections and subsections:

a. The offeror demonstrates an adequate approach to meeting the scope, objectives (Part 1) and specific tasks (Part 5) outlined in the PWS

b. The offeror demonstrates an adequate approach to staffing personnel for the scope of work required and include a staffing matrix/recruiting/retention plan that will meet the task objectives in PWS Part 5, to include Key Personnel. Staffing plan should ensure personnel, including Key Personnel, meet the minimal qualifications outlined in Attachment 5-Qualifications.

c. The offeror illustrates its ability to obtain systems/databases necessary to complete the tasks in Part 5

d. The offeror illustrates its ability to perform and fully execute the deliverables outlined in Part 7

e. The offeror illustrates its ability to meet and fully execute the transition-in and out requirements

Volume 2- Past Performance References (3 pages): Offerors shall submit no more than three (3) references that illustrates its ability to perform the services being requested. The Government will review the submitted past performance in conjunction with information obtained from other Government sources, such as Past Performance Information Retrieval Systems (PPIRS), Contract Performance Assessment

Report System (CPARS) and Federal Awardee Performance and Integrity Information System (FAPIIS).

References shall be recent (performed within the past 3yrs) and relevant (similar in scope, size, and quality of work) and include the contract#, contract type, dollar value, performance period, technical POC and contact information, relevant description of service provided and performance rating, if applicable. If no relevant past performance history is available, the offeror may affirmatively submit a statement in its cover letter.

Volume 3- Price (no page limits): Price proposals should include a narrative describing the methodology used to build up the total proposed price. Totals may be submitted by fill-in of the Contract Line Items (CLINS) 0001-4001 on the SF1449 OR utilizing the price sheet (Attachment 2) of this solicitation. Price proposals in PDF format are accepted but must be typed using the required proposal format. Price proposals shall include pricing for the term of the contract (10-month base, plus four, 12-month option periods). For evaluation purposes, pricing shall also include the six-month extension period at the same monthly unit price of the proposed fourth option period under FAR 52.217-8. NOTE: The Government has allocated Not-to-Exceed (NTE) plug-in value for all travel CLINS (Tab 1). All Other Direct Costs (ODCs) and NTE Travel are rolled into the overall FFP Women’s Health Services CLINs 0001-5001. Refer to Attachment 2 for plug-in amounts. Deviation from the plug-in amounts is not allowed.

The offeror shall insert associated ODCs (Tab 3) in support of this effort. CLINS 0001, 1001, 2001, 3001 and 4001 should include all costs associated with providing the service, labor, and material costs. Level of Effort (LOE): The Government estimates that this acquisition will require an approximate LOE. Please note that the Government estimate is only put in place for offerors to ascertain the approximate LOE for this requirement. However, this is not to be construed as either mandatory or necessarily the best technical approach. It is primarily a reference to allow offerors to better understand the general scope of this effort.

The Government is seeking the best LOE, and labor mix required to accomplish the working being requested.

Acknowledgement of Solicitation Amendments: Offeror must return a signed copy of all amendments issued under solicitation HT001124R0042 to crystal.d.randolph.civ@health.mil.

Joint Venture and Teaming Arrangements: If considering a joint-venture or teaming arrangement, the primary (proposing) offeror must demonstrate they will perform more than 50% of the resulting contract. Sufficient information shall be submitted with the proposal, such as a copy of the signed arrangement, i.e., documented affiliation, teaming agreement or joint venture.

Contract Award: Proposals will be evaluated in accordance with FAR 13.106-2, Evaluation of Quotations or Offers. The Government will conduct a comparative evaluation where offerors are compared to each other to select the contractor that is best suited and provides the best overall value to the Government. The Government intends to award a contract to the offeror whose proposal that is determined to be the most advantageous to the Government, with consideration of the evaluation factors listed in the Addendum to FAR 52.212-2, Evaluation—Commercial Products and Commercial Services. The Government intends to award without discussions; however, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(c) Period for acceptance of proposals. The respondent agrees to hold the prices in its proposal firm for 180 calendar days from the date specified for receipt of proposals.

(End of Addendum)

Addendum to FAR 52.212-2

(a) The Government will award a Firm-Fixed Price (FFP) contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1- Technical Capability

Factor 2- Past Performance Factor 3- Price

Award of this contract will be made on a competitive best value basis using a Technical-Price Tradeoff methodology. All non-price factors (Technical and Past Performance) are more important than Price; however, Price is relevant. The Government may award to other than the lowest priced proposal or other than the highest rated technical proposal. Offerors must receive a rating of “Good” or “Acceptable” (Table A-1) in Factor 1 and a rating of “Acceptable” (Table A-3) in Factor 2 to be considered for award. A rating of “Unacceptable” under any Factor renders the proposal unacceptable and ineligible for award.

Factor 1-Technical Capability- The Government will evaluate technical proposals and assign a rating of “Good”.

“Acceptable” or “ Unacceptable”. The technical rating will be issued with consideration of strengths, weaknesses, significant weaknesses, and deficiencies in accordance with the DoD Source Selection Procedures (latest version).

The offeror must clearly state in its technical proposal how it intends to meet the requirements of the PWS and not reinstate the objectives and tasks. Offerors must understand that “parroting” the PWS with a statement of intent to perform does not reflect an understanding or capability to perform and is unacceptable.

Table A-1

The following definitions are provided in accordance with FAR 15.001 and the DoD Source Selection Procedures:

Strength: an aspect of an offeror's proposal with merit or will exceed specified performance or capability requirements to the advantage of the Government during contract performance.

Significant Weakness: a flaw that appreciably increases the risk of unsuccessful contract performance.

Weakness: a flaw in the proposal that increases the risk of unsuccessful contract performance.

Deficiency: a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

The Government will evaluate the following criteria during the evaluation process to determine technical acceptability:

a. The offeror demonstrates an adequate approach to meeting the scope, objectives (Part 1) and specific tasks (Part 5) outlined in the PWS. Staffing plan should ensure personnel, including Key Personnel, meet the minimal qualifications outlined in Attachment 5-Qualifications.

b. The offeror demonstrates an adequate approach to staffing personnel for the scope of work required and include a staffing matrix/recruiting/retention plan that will meet the task objectives in PWS Part 5, to include Key Personnel

c. The offeror illustrates its ability to obtain systems/databases necessary to complete the tasks in Part 5

d. The offeror illustrates its ability to perform and fully execute the deliverables outlined in Part 7

e. The offeror illustrates its ability to meet and fully execute the transition-in and out requirements

Factor 2-Past Performance- Past Performance will result in an assessment of the offeror’s ability of meeting the past performance requirements. The assessment is based on the offeror’s record of recent (within the past 3yrs) and relevant (Table A-2) past performance as it pertains to the services outlined in the PWS. Once the recency

RATINGS DESCRIPTIONS

GOOD

The proposal demonstrates a thorough approach and understanding of the requirements and contains at least one strength.

ACCEPTABLE Proposal demonstrates and adequate approach and understanding of the requirement.

UNACCEPTABLE

Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is un-awardable.

requirements are met, the Government will evaluate for relevancy and quality of the services performed. A comparative assessment will not apply for past performance; therefore, past performance will be rated “Acceptable”, “Neutral” or “Unacceptable” using the ratings in Table A-3.

Table A-2

RATINGS DESCRIPTIONS

RELEVANT

Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

NOT RELEVANT

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Table A-3

*NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be considered Neutral.

Factor 3- Price- Price proposals will not be adjectively rated. The basis will be the cumulative sum of all CLINS, Total Evaluated Price (TEP). The price proposal shall include the 10-month base period, plus four, 12-month option periods will be evaluated for fair and reasonableness. The TEP is the sum of all CLINS including the six-month extension period in accordance with FAR 52.217-8.

An offeror's submitted proposal is presumed to represent the offeror's best effort in response to the solicitation. Any inconsistency between the price proposal and non-price factors of the offeror's proposal, whether real or apparent, shall be explained in the proposal. Any significant inconsistency, if unexplained, may raise fundamental questions regarding the offeror's understanding of the nature and scope of the work required and maybe grounds for rejection of the proposal.

The Government will perform unbalanced pricing analysis on each offeror's proposal and may determine that an offeror’s price proposal is not awardable if the prices proposed are materially unbalanced. As detailed in FAR 15.404-l(g),unbalanced pricing exists when, despite an acceptable total evaluated price, one or more contract line items are significantly overstated or understated by the application of price analysis techniques. A proposal may be rejected if the Contracting Off icer determines that the lack of balance poses an unacceptable risk to the Government.

(b) Options. The Government will evaluate its option to extend services in accordance with FAR clause 52.217-8, by adding six (6) months of the offeror's final option period price to the offeror's total price, to calculate the offerors total evaluated price. The Government is not obligated to exercise any option period and may, in the Government’s discretion, choose to exercise the extension period utilizing the price/rates of that current performance period.

(End of Addendum)

RATINGS DESCRIPTIONS

ACCEPTABLE

Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort or the offeror’s performance record is unknown. (see note below)

NEUTRAL*

The offeror’s performance record or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be assigned.

UNACCEPTABLE

Based on the offeror's performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

(End of Summary of Changes)