HT0011-14-R-0018-Attachment_6-PSAS-Questions_and_Answers-7-16-14-Final.doc

HT0011-14-R-0018-Attachment 6-PSAS- Offerors Questions and Answers

1. Under PWS Section 4.3, Task 2 (p. 27), will the contractor be required to support the calculation of the premiums for the TYA, TRS, TRR, and CHCBP programs?

Answer: Yes

2. PWS Section 4.8.b. (p. 34). Will the contractor be required to provide monthly production and transmission of the MHS data files to the North, South, and West MCS contractors? Please clarify.

Answer: Yes

3. PWS Section 4.8.d. (p. 34). Will the contractor be responsible for maintaining the MDR Functional User’s Guide, Corporate Reports, and sections of both the MDR and M2 data dictionaries?

Answer: Yes

4. PWS Section 4.8.d (p. 34) describes the development of MDR processors. If the contractor develops an MDR processor, will the contractor be required to run data for the MDR/M2 until such time as DHSS can assume responsibility for it?

Answer: Yes

5. PWA Section 4.8.d. (p. 34). Will the contractor be responsible for preparing the MDR DMISID Index table each month for DHSS?

Answer: Yes

6. PWS Section 4.8.d.1 (p. 34) has a list of 24 data files that the contractor will be responsible to write functional specifications for. This list does not include the following files: Address, National Provider ID Directory, Theater Medical Data Store, MTF Schedulable Entity File, Central Billing Event Repository (CBER) Other Health Insurance Table, CBER Standard Insurance Table, CBER 837 Professional, CBER 837 Institutional, CBER National Council for Prescription Drug Plan, Uniform Business Office Rate Tables, Direct Care to HIPAA Standards Mapping tables, Contingency Tracking System, CDR Chemistry, CDR Pathology, CDR Microbiology, CDR Immunizations, CDR Patient Table, CDR Appointment Table, CDR Medications, CDR Vitals, CDR Radiology, Direct Care Dental, Enrollment MEPRS Codes, Ill Injured and Wounded Cohort File, TRICARE Dental Plan, TRICARE Retiree Dental Plan, Master Person Index, DMISID Index Table, Risk Adjustment. Will the contractor be required to maintain the functional specifications for these additional files?

Answer: Yes

7. PWS Section 4.8.f.3 (p. 35) discusses assistance to TMA in implementing security restrictions on user access to Privacy Act Protected Data. Is it anticipated that this included the contractor being required to support the Data Evaluation Workgroup operated by the Privacy and Civil Liberties Office?

Answer: Yes

8. PWS Section 4.8.h. (p. 35). Section 4.8 describes the requirements for Task 7 with paragraph 4.8.h describing the requirements for the TMA surveys. However, it appears that subsections 4.8.h.1 and 4.8.h.2 were placed in this section rather than under Section 4.9. Should subsections 4.8.h.1 and 4.8.h.2 be in Task 8 (Section 4.9)? If not, please clarify how subsections 1 and 2 relate to Section 4.8.h.

Answer: Yes

9. PWS Section 4.9 (p. 36) discusses the teaching requirements for WISDOM. Will the contractor be required to maintain materials and/or teach students about Common Terminology, Workload, Appointments, Referrals and Case Management?

Answer: Yes

10. Under PWS Section 4.9 (p. 36), will the contractor be required to support the Foundations in Analytics class? Will the contractor be required to support the M2 Analytics Workshop?

Answer: No. However, training materials developed under this contract shall be available for other training offered by the Defense Health Agency.

11. PWS Section 6.2. (p. 43). In the Deliverable Schedule, the deliverables identified as 6 (Incoming Transition Plan) and 7 (Outgoing Transition Plans) are labeled Deliverables 5a and 5b in the PWS in Section 1.6.20. Deliverables identified in the schedule as 4 and 5 are not at the referenced paragraphs in the PWS. In the PWS, there are no deliverables identified as 6 and 7. Please clarify.

Answer: See amendment HT0011-14-R-0018-0001 highlighted sections.

12. Instructions to Offerors Section 4.4.1 (p. 52) states that Volume I (Technical Proposal) is limited to 50 pages. Section 5.2.3 states that the QCP should be included as an “attachment” to the Technical Proposal. Does the 50 page limit include the Quality Control Plan?

Answer: No, attachments are excluded from page count

13. Instructions to Offerors Section 8.1. (p. 57). For travel pricing purposes, should we:

a. Estimate cost based on the information in Section 1.6.14 which notes that estimated travel will be 6 trips annually for 2 persons and 4 days per trip, or Answer: Offerors should base travel costs on estimated number of trips and days needed to support tasks listed in the PWS.

b. Estimate cost based on the information in Section 8.1 which states that the estimated travel includes 3 trips for 1 person and 3 days per trip, or Answer: (please see answer to 13a)

c. Use the $12,780 for each year provided in Section 3.7 and the pricing sheet?

Answer: Offerors can choose to put any amount they deem appropriate not to exceed the stated amount of $12,780 each year. Yes the amount should be included on the pricing sheet.