HT-015-210-003 Scope of Work.pdf

PROJECT MANUAL

REPLACE GEOTHERMAL HEAT PUMP AT VISITORS CENTER

JEFFERSON PATTERSON PARK & MUSEUM

10515 MACKALL RD, ST. LEONARD, MARYLAND 20685

DEPARTMENT OF GENERAL SERVICES

DGS PROJECT NUMBER: HT-015-210-003 (SBR)

DATE: 3/12/2021

PROJECT CLASSIFICATION: Class A Small Procurement

“Small Business Reserve Solicitation Only” (SBR)

Minority Business Enterprises are Encouraged to Respond to this Solicitation.

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS

Ellington E. Churchill, Jr. Secretary Larry Hogan, Governor

State Office Building Peter Franchot, Comptroller

301 West Preston Street Nancy K. Kopp, Treasurer

Baltimore, Maryland 21201

TABLE OF CONTENTS

DIVISION 0 - PROCUREMENT & CONTRACTING REQUIREMENTS

- Notice To Bidders - Solicitation Fact Sheet (eMaryland Marketplace Advantage attachment)

- Instructions to Bidders for Construction Projects (March 2007) (eMaryland Marketplace

Advantage attachment)

- General Conditions for Construction Contracts (July 1, 2018) (eMaryland Marketplace

Advantage attachment)

- Bid Proposal Affidavit (eMaryland Marketplace Advantage attachment)

- State Funded Construction Projects – Payment of Employee Health Care Expenses (eMaryland

Marketplace Advantage attachment)

- Contractors Questionnaire

- Bid Bond, if applicable (eMaryland Marketplace Advantage attachment)

- Minority Business Enterprise Utilization Procedures (November 2017) (eMaryland Marketplace

Advantage attachment)

- MBE Attachment D-1A Forms (eMaryland Marketplace Advantage attachment)

- List of Prevailing Wage Rates, if applicable

- Addenda, if any (eMaryland Marketplace Advantage attachment)

- List of Drawings

- Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article §14-

302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).

DRAWINGS: Existing Conditions Drawings No’s 91-307, 91-308, 91-309

PICTURES: Existing Geothermal Heat Pump to be replaced, Image 2061

Existing Geothermal Heat Pump Metasys Controls, Image 2062

Existing Geothermal Circulator Pumps, Image 2059

Existing Geothermal Circulator Pumps Metasys Controls, Image 2060

SECTION I: Scope of Work

SECTION II: Warranty

SECTION III: Bid Submission, Point of Contact

SCOPE OF WORK

REPLACE GEOTHERMAL HEAT PUMP AT THE VISITORS CENTER BUILDING

JEFFERSON PATTERSON PARK & MUSEUM

10515 MACKALL RD. ST. LEONARD, MD 20685

DGS PROJECT NO. HT-015-210-003

SECTION I

A. General Scope of Work:

The work to be accomplished under this contract is located at the Jefferson Patterson Park

& Museum, 10515 Mackall Rd, St Leonard, MD 20685. The successful contractor is to provide all labor, equipment, tools, materials, supplies, insurance, licenses required to replace the existing geothermal heat pump and the associated control work at the Visitors

Center Building with new. All work is to be in accordance with the documents located on eMaryland Marketplace Advantage and the references contained in this scope of work.

B. Description of Work:

Base Bid:

1. Replace the Visitors Center existing 6 Ton geothermal heat pump located in

Mechanical Rm 114A with new. This heat pump serves the Goldstein Office Rm.

115. (See Image 2061). The existing heat pump to be replaced is FHP Model

EMO72-1 VTC, Serial No. KE034060D.

2. The Contractor is to adequately size the new geothermal heat pump to provide sufficient HVAC within ASHRAE Standards to the Goldstein Office. The new pump is to be an extended range water source heat pump specifically designed for geothermal duty and utilize a TXV (thermostatic expansion valve) for capacity control.

3. Remove the existing heat pump from the JCI Metasys BAS. (Image 2062) New heat pump is to be controlled by thermostat.

4. Install new circuit breakers. Replace the wire between new breaker and new heat pump if necessary.

5. Isolate new heat pump to minimize vibrations.

6. Remove the existing two geothermal circulator pumps (Image 2059) from the JCI

(Johnson Controls Incorporated) Metasys BAS (Building Automation System) (Image

2060) and wire so that the HVAC thermostats will turn on a separate pump. Replace thermostats and install low voltage wiring if necessary.

7. New unit to be installed as to be assessable for servicing.

8. The existing unit is to be properly disposed of as per state regulations.

9. Purge the system of air and fill with fluid as per the manufacturers recommendations.

10. Seal all penetrations from new work to prevent water, air, and smoke infiltration.

Any penetrations through fire rated walls, floors, and ceiling are to be sealed using fire code approved sealant and to be done in a manner as to retain the partitions existing fire and smoke rating.

11. Acceptable geothermal heat pump manufactures include Florida Heat Pump, Water

Furnace, Climate Master or an approved equal. Alternate manufactures are to be members of IGSHPA (International Ground Source Heat Pump Association). Connect new heat pump to the associated geothermal piping, ductwork, electric, other systems.

12. Perform an exhaustive operation check to ensure all components are operating normally and provide an analysis report.

13. Inspect the existing underground system for cleanliness and check for leaks and provide analysis report.

14. All materials are to be installed as recommended by the product manufactures.

15. The Contractor is to provide all labor and materials as to provide a complete functioning system as described in the contract documents. The Contractor is solely responsible for all construction means, methods, techniques, sequences, procedures and coordination of the work under this contract.

16. All work is to be completed within one hundred twenty (120) calendar days from the date designated by project start date / notice to proceed.

17. Intermediate project inspections and final project inspection / project acceptance will be performed by state representatives such as but not limited to the Department of

General Services, Maryland Department of Planning, and others.

18. The Contractor is to protect all surfaces adjacent to the work locations from damage.

Alternate Price No.1:

1. Provide an alternate price for the descaling, cleaning, and flushing of the underground system as per the manufactures recommendations and putting the system back into service.

C. Site Conditions:

1. The work covered by this specification is in an occupied building. The building is to remain occupied and accessible to the owner during this work. Work is to be coordinated with the facility to minimize impact to the facility including the downtime of the HVAC system.

2. All work to take place between the hours of 7:00am and 3:30pm Monday through

Friday excluding State holidays. Alternative work hours may be possible however is at the discretion of the facility.

3. The contractor shall at all times keep the premises as clean as possible and free from an accumulation of waste materials and rubbish. At the completion of the work, all rubbish, tools and surplus materials are to be removed.

4. The contractor shall leave no area unsafe or unsecure at the end of the working day.

5. It is the contractor’s responsibility, to field verify all existing conditions and dimensions prior to bid submission.

D. Covid-19 Site Safety Requirements:

1. All contractor employees entering a facility building must sign in and answer a health screening questionnaire each day prior to the start of work at the on-site maintenance office.

2. Contractor must have a designated safety officer and a safety plan to include responses to Covid -19.

3. Provide and use proper PPE.

4. Must practice social distancing were possible.

5. Supply hand washing stations and/or hand sanitizer for employees.

6. Scheduling, where possible, to stagger the number of workers in one location.

7. Provide all workers with an overview of safety procedures.

8. Provide daily sign in sheets for all workers and visitors.

9. Use designated entrance into building to separate contractor employees from unnecessary contact with public or others.

E. Quality Assurance:

1. All work and equipment are to comply with all applicable laws, codes, etc. including but not limited to the fire marshal, Underwriter Laboratory, National Electrical Code, National Standard Plumbing Code, Uniform Mechanical Code.

2. All new materials and equipment to be used are to be equal to or better than the existing to be removed.

3. All work to be executed in a good workman like manner using mechanics skilled in their respective trades.

F. Submittals:

1. Submit manufacturers specification / data sheets for all materials to be used within this project for DGS approval prior to the ordering or purchase of the materials.

G. Delivery, storage and handling of new materials:

1. A material staging will be provided onsite and will be adjacent to the work location.

2. It is the Contractors responsibility to protect all materials stored on site from damage, warping, and theft. Jefferson Patterson Park & Museum, the Dept. of General

Services, or any other State agency is not responsible in any manner for any materials stored on site.

SECTION II

A. Warranty:

1. The project as a whole is to be warrantied against defects in materials and workmanship for a period of two (2) years from date of substantial completion.

SECTION III

A. Bid Submission:

1. Submit bid by eMaryland Marketplace Advantage.

B. Point of Contact:

1. DGS Project Manager is John Evianiak, 443-934-3373.

Email: John.Evianiak1@maryland.gov

2. Jefferson Patterson Park & Museum contact (For additional site visits other than Pre-bid meeting) is Dimitrios Papadakis, 443-710-2599.

Email: D.Papadakis@maryland.gov mailto:John.Evianiak1@maryland.gov