HT-015-210-003 Prebid Meeting Minutes.pdf
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- Solicitation number
- BPM023221
- Issued by
- Maryland
About this file
This document contains the Pre-Bid Meeting Minutes for Department of General Services (DGS) Project No. HT-015-210-003 to replace the geothermal heat pump located at the Jefferson Patterson Park & Museum Visitors Center Building in Saint Leonard, Maryland. The project has a 120 calendar day completion timeline with $250 per calendar day in liquidated damages. The procurement is being conducted as a Small Business Reserve solicitation, with the contract awarded to the responsive and responsible bidder with the lowest total bid price. Attendees were provided an overview of the bidding process, project scope, and logistics, with opportunities to ask clarifying questions related to the installation requirements.
The project cost classification is a Class A Small Procurement. Key details discussed include the acceptability of a horizontal heat pump style, and confirmation that no other building systems outside of the heat pump are on the Johnson Controls Metasys building automation system. The project manager emphasized that cutting a hole in an adjacent room's wall to access the heat pump would not be acceptable.
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DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: Wednesday, March 24, 2021 at 11:00 am.
DGS PROJECT NO. HT-015-210-003
PROJECT TITLE/ LOCATION: Replace Geothermal Heat Pump located at the Jefferson
Patterson Park & Museum, Visitors Center Building, 10515 Mackall Rd., Saint Leonard, MD
20685.
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION – Class A Small Procurement
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to
Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: 120 Calendar Days
LIQUIDATED DAMAGES: $250.00 per calendar day.
PROCUREMENT OFFICERS: Christine Stenhouse & Keon Pompey
DGS PROJECT MANAGER: John Evianiak
A/E REPRESENTATIVE: John Evianiak
“Minority Business Enterprises are encouraged to respond to this Solicitation Notice.”
Overview:
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include: Procurement Officer, Bid Due
Date, Small Business Reserve solicitation only. Project Number & Name, Bidder’s Inquires date, Bond requirement and Liquidated Damages. The DGS Project Manager opened discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager provided a detail description of the project scope during pre-bid. The project manager opened discussion of the project scope to the attendees, and all the attendees were clear on the logistics of the scope with the exception of the forth coming questions.
The attendees conducted a site walk through in order for the contractor’s to survey the scope of work and to ask any additional questions.
Questions & Answers:
1. Question: The room in which the heat pump is located is very tight for the installation of the new heat pump. In order to make the installation of the new heat pump easier, would a horizontal style heat pump unit be acceptable?
Answer: Yes a horizontal type of the correct size for the building and an equal to the existing unit would be acceptable.
2. Question: Would it be acceptable to cut a hole in the adjacent rooms wall to access the heat pump for easier removal of the existing and installation of the new?
Answer: No it is not acceptable.
3. Question: Is there any other equipment within the building on the Johnson Controls
Metasys building automation system other than the heat pump to be removed?
Answer: No. The only equipment within the building on the JCI Metasys system is the existing heat pump unit which is to be removed form that system.
END OF MEETING MINUTES
File details come from the government source that posted it. Updated .