HSTS02-17-Q-NCP095_Ray_Allen_RQF_(002).rtf

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Ray Allen Narcotic Bags

HSTS02-17-Q-NCP0095

Contents

SECTION 1: STATEMENT OF WORK

Purpose

Product, Service or Outcome Needed:

The Transportation Security Administration (TSA) seeks to procure large, nylon pack cloth Ray Allen brand name narcotic bags.

Scope of the Product, Service, or Outcome:

The TSA requires (6,990) Ray Allen brand name narcotic bags that are large and nylon pack cloth. The vendor must be able to meet the exact requirements 30 days after contract award. Substitutions for this product are not acceptable. If the vendor has an issue meeting the 30-day requirement, please advise during the bidding phase.

Background

TSA utilizes Ray Allen brand name narcotic bags in support of new and ongoing operations within the agency.

Technical Requirements/Tasks/Outcomes

The vendor shall provide (6,990) Ray Allen brand name narcotic bags that meet the following specifications:

Item #: N-1-P

Size: Large (5 inches W x 8 inches H) Material: Nylon Pack Cloth The vendor must include the manufacturer, item number and photo of the proposed product during the bid phase.

Special Delivery Instructions:

N/A

Performance/ Delivery Period:

The vendor must be able to meet the exact requirements 30 days after contract award. Substitutions for this product are not acceptable. If the vendor has an issue meeting the 30-day requirement, please advise during the bidding phase.

Place/ Location of Performance/ Delivery:

200 West Parkway Drive, Suite 300 Egg Harbor Township, NJ 08234 Attn: Susan Vendetti (609) 813-2985

Special Requirements:

The vendor must include the manufacturer, item number and photo of the proposed product during the bid phase.

SECTION 2: TSA SPECIAL CONTRACT TERMS

D.5200.245.002 REQUIRED CONTRACTOR PROPERTY DELIVERY REPORTING (DEC 2015)

When the Contractor purchases property ultimately intended for Government use and title of ownership, or otherwise delivers equipment to the Government as required under this contract, the Contractor shall provide the completed TSA Form 251 “Vendor Shipping and Receiving Report” and the TSA Form 251-1 “Vendor Shipping and Receiving Report Extension” for each delivery of equipment under discrete Contract Line Item Numbers when applicable, to the Product Contracting Officer’s Representative and to the TSA Office of Property Management using this email address at TSA-Property@tsa.dhs.gov. Expendable and/or consumable items delivered by the Contractor (items consumed in use or which are an integral part of another system, office supplies, paper, printer cartridges, etc.,) should not be submitted via these forms. All items having an acquisition value of $5,000 or more, all electronics or Information Technology equipment having a data storage capability ( i.e., computers, servers, routers, switches, BlackBerrys, Personal Digital Assistants), and all firearms must be submitted by the Contractor via these forms within 24 hours of the equipment being shipped to TSA or other designated site.

(End of clause)

G.5200.242.003 SUBMISSION OF INVOICES (JUL 2015)

“SUBMISSION OF INVOICES”

(a) Background: The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center for financial services in support of TSA operations, including the payment of contractor invoices. Therefore, all contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center (FinCen).

(b) Invoice Submission Method: Invoices may be submitted via facsimile, U.S. Mail, or email (preferred method). Contractors shall utilize ONLY ONE method per invoice submission. The submission information for each of the methods is as follows in order of preference:

1) Facsimile number is: 757-413-7314

The facsimile number listed above shall be used by contractors for ORIGINAL invoice submission only. If facsimile submission is utilized, contractors shall not submit hard copies of invoices via the U.S. mail. It is the responsibility of the contractor to verify that invoices are received, regardless of the method of submission used. Contractors may inquire regarding the receipt of invoices by contacting the U.S. Coast Guard Finance Center via the methods listed in subparagraph (d) of this clause.

2) [Insert appropriate address/ contact information based on type (i.e. LEO reimbursements, Utilities, Interagency Agreements or All Others). All others is to be used for any not specifically listed]

U.S. Mail:

LEO Reimbursements:

United States Coast Guard Finance Center TSA LEO Reimbursements PO Box 4111 Chesapeake, VA 23327-4111

Utilities:

United States Coast Guard Finance Center TSA Commercial Utilities PO Box 4144 Chesapeake, VA 23327-4144

Interagency Agreements:

United States Coast Guard Finance Center TSA Interagency Agreements PO Box 4111 Chesapeake, VA 23327-4111

(FIN-SMB-IPACTSA@uscg.mil)

All others United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111

3) Email: FIN-SMB-TSAInvoices@uscg.mil or www.fincen.uscg.mil)

(c) Invoice Process: Upon receipt of contractor invoices, FinCen will electronically route invoices to the appropriate TSA Contracting Officer’s Representative and/or Contracting Officer for review and approval. Upon approval, the TSA will electronically route the invoices back to FinCen. Upon receipt of certified invoices from an Authorized Certifying Official, FinCen will initiate payment of the invoices.

Note for discounts offered:

Discounts on invoices. If desired, the Contractor should offer discounts directly upon the invoice submitted, clearly specifying the terms of the discount. Contractors can structure discounted amounts for payment for any time period less than the usual thirty day payment period specified under Prompt Payment requirements; however the Contractor should not structure terms for payment of net amounts invoiced any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Discounts offered after invoice submission. If the Contractor should wish to offer a discount on a specific invoice after its submission for payment, the Contractor should submit a letter to the Finance Center identifying the specific invoice for which a discount is offered and specify the exact terms of the discount offered and what time period the Government should make payment by in order to receive the discount. The Contractor should clearly indicate the contract number, invoice number and date, and the specific terms of the discount offered. Contractors should not structure terms for net amount payments any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

(d) Payment Status: Contractors may inquire on the payment status of an invoice by any of the following means:

(1) Via the internet: https://www.fincen.uscg.mil Contacting the FinCen Customer Service Section via telephone at 1-800-564-5504 or (757) 523-6940 (Voice Option #1). The hours of operation for the Customer Service line are 8:00 AM to 5:00 PM Eastern Time, Monday through Friday. However, the Customer Service line has a voice-mail feature that is available 24 hours per day, 7 days per week.

(2) Via the Payment Inquiry Form: https://www.fincen.uscg.mil/secure/payment.htm

(e) Invoice Elements: Invoices will automatically be rejected if the information required in subparagraph (a)(2) of the Prompt Payment Clause, contained in this Section of the Contract, including EFT banking information, Taxpayer Identification Number (TIN), and DUNS number are not included in the invoice. All invoices must clearly correlate invoiced amounts to the corresponding contract line item number and funding citation. The Contractor shall work with the Government to mutually refine the format, content and method of delivery for all invoice submissions during the performance of the Contract.

(f) Supplemental Invoice Documentation: Contractors shall submit all supplemental invoice documentation (e.g. copies of subcontractor invoices, travel vouchers, etc.) necessary to approve an invoice along with the original invoice. The Contractor invoice must contain the information stated in the Prompt Payment Clause in order to be received and processed by FinCen. Supplemental invoice documentation required for review and approval of invoices may, at the written direction of the Contracting Officer, be submitted directly to either the Contracting Officer, or the Contracting Officer’s Representative. Note for “time-and-material” type contracts: The Contractor must submit the following statement with each invoice for labor hours invoiced under a “time-and-materials” type contract, order, or contract line item: “The Contractor hereby certifies in accordance with paragraph (c) of FAR 52.232-7, that each labor hour has been performed by an employee (prime or subcontractor) who meets the contract’s specified requirements for the labor category invoiced.”

(g) Additional Invoice Preparation Instructions for Software Development and/or Hardware. The Contractor shall clearly include a separate breakdown (by CLIN) for any software development activities (labor costs, subcontractor costs, etc.) in accordance with Federal Accounting Standards Advisory Board Statement of Federal Financial Accounting Standards Number 10 (Preliminary design costs, Development costs and post implementation costs) and cite payment terms. The contractor shall provide make and model descriptions as well as serial numbers for purchases of hardware and software (where applicable.)

(h) Frequency of Invoice Submission. This area is for the CO to document how often the contractor is allowed to submit invoices. Invoices shall be submitted upon delivery and acceptance of the Ray Allen bags.

G. 5200.243.001 CONTRACTING OFFICER (CO) (JUL 2015)

The Contracting Officer is the only person authorized to make any changes, approve any changes in the requirements of this contract, issue orders, obligate funds and authorize the expenditure of funds, and notwithstanding any term contained elsewhere in this contract, such authority remains vested solely in the Contracting Officer. (For further information, the Contracting Officer is a federal government employee who is specifically authorized and appointed in writing under specified agency procedures and granted the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.) In the event, the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The following Primary Contracting Officer is assigned to this contract. Alternate Contracting Officers may be assigned:

TSA Contracting Officer:

NAME: Kurt Allen

(End of clause)

H.5200.212.001 COMMERCIAL APPLICABILITY (JUL 2015)

This contract is/