Dane_Performance_Work_Statement_attachment_I.pdf

Performance Work Statement Janitorial Services for the Transportation Security Administration at

Dane County regional Airport (MSN)

1. Organization

Transportation Security Administration (TSA) Office of Field Real Estate Services (FRES) 701 South 12th Street Arlington, VA 20598-6017

Service provided at:

Dane County Regional Airport (MSN) 4000 International Lane Madison, WI 53704

2. Background and Objectives

Janitorial services are required for congressionally mandated space, checkpoint areas, occupied by TSA at the Dane County Regional Airport (MSN) in Madison, WI. TSA currently occupies approximately 4,843 square feet of space. The space is dedicated to passenger and checked baggage screening operations. All service areas are for the exclusive use by the TSA. This is a new requirement for janitorial services.

3. Scope of Work

3.1 The Contractor shall provide all labor, supervision, uniforms, cleaning supplies and equipment necessary for the janitorial maintenance of all TSA-occupied space at MSN identified herein. Areas are to be free of spills, dust, dirt and debris. The Contractor is responsible for removing trash from the facility and disposing of it trash in dumpsters located on airport property.

3.2 The Contractor shall ensure the facilities are cleaned according to all health, safety and industry standards.

3.3 The Contractor shall be responsible for all costs to complete the services described in the PWS to include obtaining all required licenses and/or permits. The cost for airport parking is currently $100 per year I per vehicle tag.

4. Technical Requirements/ Tasks

Tasks – Baggage and Occupied Space (3,911 square feet) & - North and South Checkpoints (932 square feet)

Daily Services:

• Sweep and dust mop all hard surface floors.

• Empty all trash from receptacles and remove along with other boxes or articles appropriately marked “Trash” that is placed near the trash receptacles. Insert new liners in trash receptacles

• Immediately report to the Field point of contact (POC) any new stains or damage to floors, furniture or appliances.

• Disinfect tables, countertops, sinks and all fixtures.

• Disinfect the outside surface of all appliances.

Weekly Services:

• Disinfect all trash receptacles once weekly.

• Dust office desks and tables once weekly.

• Wet mop all hard surface floors twice weekly.

Monthly Service:

• Strip and wax all hard surface floors (This activity shall occur at a time that does not interfere with operation).

5. Quality Control

The Contractor shall have in place a formal and written quality assurance plan covering all aspects of the services to be performed.

The quality assurance plan, at a minimum, should include:

• Checklists: Which will allow the contractor to annotate the date and time each of the required tasks is performed, as well as the name of the individual who performed them.

This will allow TSA to monitor whether the tasks are being completed in accordance with the contract terms and conditions. Copies of completed checklists shall be made available upon request.

• Other documents or documentation of standard operating procedures that will demonstrate the Contractor’s performance standards.

6. Minimum Labor Standard

The work described herein shall be performed by a minimum of one (1) janitor within the schedule outlined in Section 4. The minimum labor standard is illustrated below:

MINIMUM REQUIREMENT

SHIFT

MINIMUM NUMBER

OF EMPLOYEES

HOURS

PER

SHIFT

HOURS

PER DAY

HOURS

PER

WEEK

DAYS

PER

YEAR

HOURS

PER

YEAR

AM 1 3 3 21 365 1095

PM 1 3 3 21 365 1095

TOTAL 2 6 6 42 365 2190

The AM shift will be 8:00 AM to 11:00 AM; the PM shift will be 5:00 PM to 8:00 PM.

The determination of the total daily productive man-hour requirements to meet all quality requirements herein is the sole responsibility of the Offerors. It is of utmost importance that the Contractor utilizes skilled and productive manpower to satisfactorily furnish the required level of services specified. Failure on the part of the contractor to utilize skilled and productive manpower may produce unsatisfactory results which may cause the Government to make deductions from the Contractors monthly invoices for unsatisfactory work or work not accomplished.

7. Deliverables

Deliverables are to be submitted electronically in Microsoft Excel or Word format. Days are business days.

Deliverables Due Date

Recipients

Draft Quality Control Plan with Checklist 10 days after contract award Field POC/HQ POC

Final Quality Control Plan with Checklist Three (3) days after draft comments Field POC/HQ POC/CO

8. Contractor Furnished Resources

8.1 The Contractor shall furnish all supplies and equipment necessary to accomplish tasks as stated in this PWS.

8.2 The Contractor shall use products and materials made from biodegradable based materials to the extent possible without jeopardizing the intended use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

8.3 The Contractor shall use products and equipment consistent with FAR clause

52.223-10 Waste Reduction Program (August 2000). Accordingly, all products shall be considered environmentally beneficial and/or recycled, phosphate-free, non-corrosive, non-flammable, and fully biodegradable. The Contractor shall minimize the use of harsh chemicals that may release irritating fumes.

8.4 The Contractor shall use paper and paper products with recycled content conforming to EPA specifications.

9. Government Furnished Resources

TSA will provide 5’ x 7’ x 9’ high storage space in the Pod 1; the contractor will be responsible for the storage container and securing storage container. . The terminal space rent is currently $39.21 per square foot annually. If 5’ x 7’ is the actual footprint the cost would be $1,372.35 annually and would be adjusted each January 1 to the new rate as stated in the ordinances.

Access to water and water closet to dump waste water or wash/rinse tools.

10. Security Requirements

Contractor employees are required to meet all airport security screening requirements, which include criminal history, background and fingerprint check. Additionally, Contractor employees working in this facility require a Secure Identification Display Area (SIDA) badge. In order to receive a SIDA badge Contractor employees must successfully pass the required test. The purpose of this test is to ensure proper behavior in restricted areas.

These security requirements shall be met prior to the start of the contract and prior to start of work by new employees. The Contractor is responsible for all fees associated with security requirements. Current cost is $45.00 for a SIDA badging with a required $50.00 deposit. More information available at:

http://www.msnairport.com/about/operations/badging

11. Business Requirements

The Contractor shall meet and maintain any insurance and bonding requirements established by the MSN Airport Authority for doing business on airport property. In addition, the MSN security clearances and badging per individual working at the airport is currently $20.00 per person.

Any security clearances, badging and parking fees are the responsibility of the Contractor.

This contract is subject to the Service Contract Act of 1965. Compliance with the Department of Labor’s Service Contract Act Wage Determination is required. The Wage Determination is included as an attachment.

12. Emergencies

Under no circumstances shall the Contractor touch, smell, or attempt to clean up hazardous substances. The Contractor is not a first responder; a first responder is a qualified official who has specific training in resolving hazardous material situations.

Biohazards are not a requirement under subject contract. If there is blood, vomit, urine, feces, bodily fluids, tissue, or organs involved in the spill, do not clean, as this is an airport authority responsibility.

13 Monthly Meeting

During the first week of each month, the Contractor shall meet with the designated TSA Technical Point of Contact (POC) at MSN to discuss the performance of the contract. The Technical POC will reach out to the Contractor to schedule this monthly meeting.

14 Quality Assurance Surveillance Plan http://www.msnairport.com/about/operations/badging

The designated TSA Technical POC will verify whether the information in the vendor’s submitted checklists are complete and accurate and the service areas are free of spills, dust, dirt, and debris upon completion of the scheduled cleaning hours. 100% inspection will be conducted.

The TSA designated Technical POC will annotate any performance deficiencies on each checklist (PWS 5) maintained at each service area and send a copy of checklists identifying deficiencies to the Contracting Officer. The Contracting Officer will then review each checklist and make a determination for a reduction in payment or request additional information regarding identified performance deficiencies.

[End of Performance Work Statement]