Amendment_2_A00002_-_HSTS01-16-R-RES002.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 10

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

A00002 November 10, 2015

6. ISSUED BY CODE 1. ADMINISTERED BY (If other than Item 6)

CODE

U.S. Department of Homeland Security Transportation Security Administration 701 South 12th Street Arlington, VA 22202

Jorge Santamaria, Contract Specialist Phone: (571) 2227-5601 Jorge.santamaria@tsa.dhs.gov

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code) (4) 9A. AMENDMENT OF SOLICITATION NO.

X HSTS01-16-R-RES002

9B. DATED (SEE ITEM 11)

11/10/2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one 1copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(4) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of Amendment A00002 to Solicitation No. HSTS01-16-R-RES002 is to:

A) Amend the Request For Proposal Due Date, and B) Provide questions and answers to the Request For Proposal.

Please review, sign, and submit all amendments to this Request for Proposal with your proposal.

Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Brandon Prindle

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY _____________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Computer Generated mailto:Jorge.santamaria@tsa.dhs.gov

The government hereby amends Solicitation No. HSTS01-16-R-RES002 as follows:

A. SECTION 6.0, Proposal Submission Instructions, the proposal due date is hereby revised as stated below:

Email responses must be received no later than Noon Local Time (Washington DC) on Monday, November 16, 2015.

B. The following are the answers to questions submitted:

Question 1: Is there an incumbent and if so what’s the name of the incumbent and contract number?

ANSWER 1: There is no TSA incumbent contractor. The services are currently being provided through a contract that is administered by GSA. According to GSA, the predecessor contractor is Chimes (DUNS 825830961) and the contract number is GS-03P-15-QA-P-0029. TSA does not have additional information regarding this contract.

Question 2: If so, could you please provide their company name and contract number?

ANSWER 2: Please see Answer #1

Question 3: Who is the incumbent?

ANSWER 3: Please see Answer #1

Question 4: What is the current value of the contract and who is the incumbent vendor?

ANSWER 4: Please see Answer #1

Question 5: What is the current contract #?

ANSWER 5: Please see Answer #1

Question 6: How long have they provided service for TSA?

ANSWER 6: Please see Answer #1

Question 7: What are the requirements to participate in the RFP? Is being a Minority Business Enterprise (MBE) enough?

ANSWER 7: As stated in the solicitation, this requirement is an 100% HUBZone Small Business Set-aside.

Question 8: Would like to know if the current set aside for the contract currently in place is HUB Zone.

ANSWER 8: See Answer #1.

Question 9: If there are not sufficient bidders (HUBZone) will the set aside be expanded to others?

ANSWER 9: This has not been determined.

Question 10: On the Federal Holidays listed, will normal services still need to be performed?

ANSWER 10: Yes

Question 11: Do you have the current contractor's price information that you could provide us?

ANSWER 11: No

Question 12: If we don't have any Past Performance in this area, will that cause our Past Performance to be rated "Neutral" and if so, is that technically acceptable?

ANSWER 12: As stated in the in the Addendum to FAR 52212-1, A. General Information, Volume I:

Technical & Past Performance proposal, Factor 2: Past Performance in the solicitation; “Offerors without a record of relevant past performance or for whom information on past performance is not available will receive a neutral rating.”

Past performance will be rated as either “Acceptable”, “Neutral” or “Unfavorable”. To be eligible for award, Past Performance must not be evaluated as “Unfavorable”.

Question 13: In regards to fulfilling the requirements of the SOW, are offerors required to demonstrate how they will identify and staff qualified candidates to fill these positions?

ANSWER 13: No, however Failure on the part of the contractor to utilize skilled and productive manpower may produce unsatisfactory results which may cause the Government to make deductions from the Contractors monthly invoices for unsatisfactory work or work not accomplished.

Question 14: Can you provide clarification on the number of employees needed? Can we have (3) three employees to work both shifts or do we need (6) six employees?

ANSWER 14: Offerors must meet the minimum labor standard as stated under Section 6 of the Statement of Work. Three (3) employees can work both shifts.

Question 15: Is there a separate initial clean up (outside of current SOW) to set the standard for the new contract?

ANSWER 15: No

Question 16: Can your office please provide a copy of the BWI Airport Terminal area Site plan, inclusive of the door numbers for the area of TSA spaces to be cleaned under this contract highlighted. This would be very helpful for areas like in the baggage area where two (2) TSA offices are located next to one another but our firm is to clean just one (1) of the two (2) spaces.

ANSWER 16: No

Question 17: Please provide a copy of the previous bid tabulations for this current bid and who the incumbent firms is and what is their current monthly billing rate.

ANSWER 17: Please see Answer #1.

Question 18: Will the awarded vendor get the seniority list of employees that we may want to hire?

Answer 18: TSA does not maintain a list of employees. Please see Answer #1. Vendors are required to comply with FAR Clause 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O.

13495).

Please also see clause 5200.222.001 Instructions to Contractor Regarding Non-Displacement of Qualified Workers Under Service Contract Labor Standards-Affected Contracts. (JUL 2015) which provides more information.

Question 19: On the site visit, it seemed that some TSA areas to cleaned had inconsistent “recycling habits”. Some areas had recycling cans and some did not. Are we to provide recycling cans to your TSA areas or do you provide the can and we dump them?

ANSWER 19: The contractor is not responsible for providing recycling cans.

Question 20: What are the minimum insurance limit requirements?

ANSWER 20: The actual types and amounts of insurance required will be set on an individual basis by the Baltimore International Airport based upon the company’s scope of work and airport access required. The minimum insurance limit requirements must be coordinated between the contractor and the Maryland Aviation Authority.

Question 21: Is this solicitation still considered 100% HUBZone set-aside? FedBizOpps states set aside: N/A

ANSWER 21: Yes

Question 22: How many people occupy the space to be cleaned?

ANSWER 22: Depending on the particular area, anywhere from 1 (One) to as many as 30 (Thirty).

Question 23: In addition to receptacle liners, will Contractor also be responsible for hand soap and paper towels?

ANSWER 23: Yes.

Question 24: Should pricing be all inclusive and also include semiannual services? Will Contractor be reimbursed separately for consumables?

ANSWER 24:

Yes, please include all pricing necessary to accomplish all work required.

No, as stated under 10.1 of the Statement of Work, The Contractor shall furnish all supplies and equipment necessary to accomplish tasks as stated in this SOW. Please include all pricing necessary to furnish all supplies.

Question 25: How long was the last incumbent there?

ANSWER 25: See answer #1.

Question 26: Will we be required on holidays when TSA is closed.

ANSWER 26: TSA Operations at the airport do not close for the holidays. The contractor is required to work every day of the year.

Question 27: How will we be notified of shift adjustments from the core hours when change is required based on volume, etc.?

ANSWER 27: The core hours have been provided and are not anticipated to change.

Question 28: Is there a Particular type of supplies that has been identified that you don't want used?

ANSWER 28: No

Question 29: Under Access to Airport Resources Tote Carts is listed, are these a supplied resource or will the contractor need to supply them?

ANSWER 29: The contractor will need to supply them.

Question 30: In cleaning the appliances – is discarding food in the refrigerator a part of this and if so, what are the parameters set up for when discarding takes place?

ANSWER 30: No

Question 31: Is there a site map available?

ANSWER 31: A site map will be made available upon contract award.

Question 32: Will a contact person with the Maryland Aviation Authority be provided to facilitate storage acquisition and coordination of services for floor cleaning, etc.?

ANSWER 32: A Point of Contact will be identified upon contract award.

Question 33: What is the estimated annual cost of paper supplies and trash receptacle liners?

Answer 33: TSA is relying on the contractor to provide their price for all supplies necessary to accomplish the tasks as stated in the SOW. The Contractor shall furnish all supplies and equipment necessary to accomplish tasks as stated in this SOW.

Question 34: How many trash receptacles are there within the specified areas of the scope?

ANSWER 34: There is at least one trash receptacle for each space. Several spaces have more than one. TSA does not have an exact number.

Question 35: Is there an associated cost with the required training program needed for the SIDA badge?

ANSWER 35: There is no cost for the initial and annual training.

Question 36: Is there a designated parking area for the staff? Is there a cost associated with parking and if so, what is the cost?

ANSWER 36: Parking and associated costs would be determined by the Maryland Aviation Authority.

Question 37: Could you confirm the wage scale (including fringe benefits) required in this solicitation?

Answer 37: Please reference ATTACHMENT III Department of Labor Wage Determination 2005- 2582 Rev. 18.

Question 38: Is there a dress code?

ANSWER 38: TSA is not aware of a dress code.

Question 39: This special contract requirement requires successor contractors under a newly-awarded contract to offer employment on a first right of refusal to Service Contract Labor Standards -covered employees under a current contract that includes FAR 52.222-17. Can you tell us how many personnel are currently employed with the incumbent?

Answer 39: Please see Answer #1.

Question 40: Are we allowed to use floor cleaning equipment equipped with propane tanks?

ANSWER 40: No

Question 41: All text within the proposal, including text to accompany graphics and text tables, may not be smaller than Times New Roman, 12-point font on standard 8 ½ inch by 11-inch paper with margins of at least 1” at the top, bottom and both sides. The proposal is not to exceed 3 pages.

One cover page and one table of contents page are allowed and will not count against the page limit.

If the submission of the proposal exceeds the mandatory page limits stated above, then only the number of pages allowed will be evaluated. The yellow highlight from page 29 of the PWS indicates the proposal is not to exceed 3 pages. However, under general information the Volume I cannot exceed 3 pages. Is this a typo?

Answer 41: Volume I – Technical & Past Performance Proposal is limited to 3 pages. Volume II – Pricing Proposal/Completed RFP has no page limits.

Question 42: Will the government be providing cleaning supplies and/or equipment?

Answer 42: No, as stated under 10.1 of the Statement of Work, The Contractor shall furnish all supplies and equipment necessary to accomplish tasks as stated in this SOW.

Question 43: Will the government have designated storage for contractor equipment?

Answer 43: No, As stated under 11.2 of the Statement of Work, The Contractor will be responsible for contracting directly with the Airport for storage space. The storage space may only contain supplies and equipment necessary and related to the performance of this contract. The storage space, location and price must be coordinated between the contractor and the Maryland Aviation Authority.

Question 44: What is the frequency of each room to be cleaned?

Answer 44: Please reference Section 3.0 Scope of Work of the Statement of Work and ATTACHMENT II TSA Janitorial Requirement at BWI Spreadsheet.

Question 45: Will the contractor be given access to secure locations or will escorts be needed?

ANSWER 45: The Contractor will have access to general areas, but will need escorts to access specific spaces.

Question 46: Do employees need clearances at time of award?

ANSWER 46: No, however contractor employees are required to have Security Identification Display Area (SIDA) badges prior to beginning work.

Question 47: Clarification on Item 3.1 - each employee work 6 hours per day, 3 hours per shift. If you look at item 3.3, it looks like they are splitting shifts at different times during the day.

ANSWER 47: The contractor may assign labor as necessary as long as it meets the minimum labor standard.

Question 48: Under item 3.4 listed below - who pays for this background investigation? If the contractor is responsible for the cost, do you have an estimate of how much?

ANSWER 48: The airport pays for the background investigation. There is no cost to the Contractor.

The Contractor is responsible for any fees associated with lost badges.

Question 49: Janitorial services are provided in secure areas of BWI. All employees working in this facility require Secure Identification Display Area (SIDA) badge and background investigations completed by the Airport Authority. Contractor employees must complete security training at the airport by the Maryland Aviation Authority’s badging office. Will the government reimbursed for cost?

ANSWER 49: There is no cost for the initial and annual training and initial badging. The Contractor is responsible for any fees associated with lost badges. Please include all pricing necessary to accomplish all work required.

Question 50: Who is responsible for purchasing the paper and plastic products?

ANSWER 50: The contractor is responsible. As stated under 10.1 of the Statement of Work, The Contractor shall furnish all supplies and equipment necessary to accomplish tasks as stated in this

SOW.

Question 51: On page 5, what is this going to cost?

The Contractor will be responsible for contracting directly with the Airport for storage space. The storage space may only contain supplies and equipment necessary and related to the performance of this contract. The storage space, location and price must be coordinated between the contractor and the Maryland Aviation Authority.

ANSWER 51: The price must be coordinated between the contractor and the Maryland Aviation Authority.

Question 52: On Page 6 "Security Requirements" How many man-hours at how many times per year or contract is this training required. I need to build this cost into the estimate:

12.1 Contractor employees are required to meet all airport security screening requirements which include criminal history, background and fingerprint check. Additionally, Contractor employees working in this facility require a Security Identification Display Area (SIDA) badge. In order to receive a SIDA badge, Contractor employees must successfully complete training and pass the required test. The purpose of this test is to ensure proper behavior in restricted areas. SIDA badges shall not be shared or transferred between employees.

ANSWER 52: The training is required annually up to 30 days of the employee’s birthday. Failure to follow this procedure may result in up to a five day suspension of the badge for the first infraction.

Please contact the Maryland Aviation Authority for more information regarding their training requirements.

Question 53: Can you provide me with the current contract number and the incumbent's name who is currently doing the job?

Answer 53: Please see Answer #1.

Question 54: What is the current contract price?

Answer 54: Please see Answer #1.

Question 55: Because the Q&As are due 3 days before submission date of the RFP we would like to ask for an extension, so we can have enough time once the Q&As are answered to provide a quality response to the solicitation?

Answer 55: Yes. Email responses must be received no later than Noon Local Time (Washington DC) on Monday, November 16, 2015.

Question 56: Is there an incumbent?

Answer 56: Please see Answer #1.

Question 57: If so, can you provide us with the awarded amount of the previous contract?

Answer 57: Please see Answer #1.

Question 58: What are the insurance requirements?

Answer 58: Please see Answer # 20.

Question 59: What is the cost for employee parking at the airport?

Answer 59:Please see Answer #36.

Question 60: Is there is an incumbent, what is the current contract value.

Answer 60: Please see Answer #1.

All other terms and conditions of this solicitation remain unchanged.

-END OF AMENDMENT-