HSTS01-15-P-CKP129_A00001.pdf

OMB Approval 2700-0042

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 6

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

A00001 See Block 16C

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

Human Capital & Finance 701 S. 12th Street Arlington, VA 20598-6025

Office of Acquisition -- Human Capital and Finance Division Transportation Security Administration 701 S. 12th Street Arlington, VA 20598-6025 Attn: Charlotte Brooks-Dale, Contract Specialist Email: Charlotte.Brooks@tsa.dhs.gov

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code) () 9A. AMENDMENT OF SOLICITATION NO.

X 10A. MODIFICATION OF CONTRACT/ORDER NO.

HSTS01-15-P-CKP129

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE 09/17/2015

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

() A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document .

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Page 2 Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Loretta Hawley 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY _____________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Computer Generated Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation Number: HSTS01-15-P-CKP129 Amendment A00001

The purpose of this amendment to Solicitation HSTS01-15-P-CKP129

1. Answer questions received in response to the solicitation. Questions & Answers can be found in Attachment I, entitled “Questions & Answers” which has been attached to Amendment A00001.

2. Modify the following sections in the “Statement of Work (SOW)”, Attachment II of the Request for Proposal, changes read as follows:

Section 5.

CURRENT:

5. APPLICABLE DOCUMENTS and REFERENCES

5.1. Section C.9 describes detailed area of the lease and checkpoint space.

5.2. Section C.6 indicates the Daily, Weekly Monthly, Bi-Monthly and Quartely cleaning requirements for each location

5.3. The Department of Labor Wage Determination number 2005-2334 revision 10 is included in Section J of the RFP

REVISED:

5. APPLICABLE DOCUMENTS and REFERENCES

5.1. Section 9 describes detailed area of the lease and checkpoint space.

5.2. Section 6 indicates the Daily, Weekly Monthly, Bi-Monthly and Quarterly cleaning requirements for each location

5.3. The Department of Labor Wage Determination number 2005-2334 revision 18 is included as an Attachment to the RFP

Section 9. DETAILED SPACE INFORMATION

Coverage Area for Space Defined as Leased Space:

CURRENT:

NAME Room# SQ FT Services per Section:

Operations Space-offices and 2 restrooms

Beneath Gate B8 1962 Sq. Ft. C6.4.1 & C6.4.2

Operations Space –offices and Coordination Center

Rampside-Beneath Gate B8

1320 Sq. Ft. C6.4.1

OSR- Break Room, Office and 2 restrooms

Space 23 880 Sq. Ft. C6.4.1 & C6.4.2

E1-05, E1-07-09, E1-10

Total SQ FT for C2.2.1: 3874 Sq. Ft.

Total SQ FT for C2.2.2 (Restrooms):

288 Sq. Ft.

Total Combined SQ FT: 4,162 Sq. Ft.

REVISED:

NAME Room# SQ FT Services per Section:

Operations Space-offices and 2 restrooms

Beneath Gate B8 1962 Sq. Ft. See Above

Operations Space –offices and Coordination Center

Rampside-Beneath Gate B8

1320 Sq. Ft. See Above

TSM Office Behind Ticket Counters

880 Sq. Ft. See Above

Total Combined SQ FT: 4,162 Sq. Ft.

CURRENT:

Coverage Area for Space Defined as Non-Leased Space (License Agreement):

NAME Room# SQ FT Services per Section:

Passenger Screening Checkpoints

Terminals B & C 5700 Sq. Ft. C6.4.3

Baggage Handling Area Matrix 1,2,3 9029 Sq. Ft. C6.4.4 OSARP E1-06, E1-11 1105 Sq. Ft. C6.4.1 Total SQ FT for C2.2.1: 1105 Sq. Ft.

Total SQ FT for C2.2.3: 5700 Sq. Ft.

Total SQ FT for C2.2.4: 9029 Sq. Ft.

Total Combined SQ FT: 15,834 Sq. Ft.

REVISED:

Checkpoints

Terminals B & C 5700 Sq. Ft. See Above

Baggage Handling Area (1 Restroom)

Matrix 1,2,3 9029 Sq. Ft. See Above

OSARP-OSR 2 restrooms E1-06, E1-11 1105 Sq. Ft. See Above

3. Modify the following section in the Request for Proposal (RFP), changes read as follows

A. Under Section II Contract, “Contract Clauses, Terms, and Conditions:”

CURRENT:

19.0 5200.228.001 Insurance for Contractor Performance at the Airport

(JUL 2015)

The Contractor must have approved insurance on file with the Reno-Tahoe International Airport (RNO). The Contractor is required to procure at its own expense, and keep in effect at all times during the term of the contract, the types and amounts of insurance specified. The actual types and amounts of insurance required will be set on an individual basis by the Reno-Tahoe International Airport (RNO) based upon the company’s scope of work and airport access required. For further information regarding Insurance Requirements, please contact Lee Weitz at (716) 630-6020.

19.0 5200.228.001 Insurance for Contractor Performance at the Airport

(JUL 2015)

The Contractor must have approved insurance on file with the Reno-Tahoe International Airport (RNO). The Contractor is required to procure at its own expense, and keep in effect at all times during the term of the contract, the types and amounts of insurance specified. The actual types and amounts of insurance required will be set on an individual basis by the Reno-Tahoe International Airport (RNO) based upon the company’s scope of work and airport access required. For further information regarding Insurance Requirements, please contact Dave Lazo, Reno Tahoe Airport Authority at (775)328-6458.

21.0 5200.236.001 Permit Requirements for Contractor Work at Airports

(JUL 2015)

The contractor shall obtain all necessary permits and approvals from regulatory authorities at the airport location(s) to allow for the timely completion of the work required under the contract. For further information regarding Permitting Requirements, please contact Lee Weitz at (716) 630-6020.

21.0 5200.236.001 Permit Requirements for Contractor Work at Airports

(JUL 2015)

The contractor shall obtain all necessary permits and approvals from regulatory authorities at the airport location(s) to allow for the timely completion of the work required under the contract. For further information regarding Permitting Requirements, please contact Dave Pittman, Reno Tahoe Airport Authority at

(775) 328-6426.

CURRENT:

22.0 5200.237.003 Security Requirements for Contractor Employees Performing at or in Airport Locations (JUL 2015)

Contractor employees are required to meet all airport security screening requirements which include criminal history, background and fingerprint check.

Contractor employees working in this facility will be required to obtain, possess and display a Secure Identification Display Area (SIDA) badge in accordance with the airport’s physical and personnel security requirements. The Contractor is responsible for any fees associated with lost badges. For further information regarding Security Requirements, please contact the airport’s badging office at 716-630-6064 or Lt. Bruce Shafer at 716-855-6487.

22.0 5200.237.003 Security Requirements for Contractor Employees Performing at or in Airport Locations (JUL 2015)

Contractor employees are required to meet all airport security screening requirements which include criminal history, background and fingerprint check.

Contractor employees working in this facility will be required to obtain, possess and display a Secure Identification Display Area (SIDA) badge in accordance with the airport’s physical and personnel security requirements. The Contractor is responsible for any fees associated with lost badges. For further information regarding Security Requirements, please contact the Reno Tahoe Airport Authority’s badging office at 775- 348-6478.

C. Under Section IV-“ Solicitation Provisions”.

6.0 Proposal Submission Instructions

Offerors are cautioned to submit proposal in either PDF or MS Word Format.

Email responses must be received no later than Noon on October 8, 2015 Local Time (Washington DC). It is the responsibility of the offeror to confirm Government’s receipt of the proposal. The Government will not be responsible for any proposal cost or other pre-contract costs of any kind. The subject of the email should contain the vendors name and the solicitation number: HSTS01-15-

P-CKP129.

The offeror is required to submit their proposal via email to the Contract Specialist at Charlotte.Brooks@tsa.dhs.gov

Facsimile and hardcopy submittals will not be accepted.

REVISED:

6.0 Proposal Submission Instructions

Offerors are cautioned to submit proposal in either PDF or MS Word Format.

Email responses must be received no later than Noon on October 14, 2015 Local Time (Washington DC). It is the responsibility of the offeror to confirm Government’s receipt of the proposal. The Government will not be responsible for any proposal cost or other pre-contract costs of any kind. The subject of the email should contain the vendors name and the solicitation number: HSTS01-15-

P-CKP129.

The offeror is required to submit their proposal via email to the Contract Specialist at Charlotte.Brooks@tsa.dhs.gov

Facsimile and hardcopy submittals will not be accepted.

4. Provide a copy of the updated Statement of Work (SOW). See changes in Blue Bold, Italic-Underlined Font.

-END OF AMENDMENT-

Attachments:

1. Questions and Answers

2. Statement of Work (SOW) Update mailto:Charlotte.Brooks@tsa.dhs.gov mailto:Charlotte.Brooks@tsa.dhs.gov

Attachment 1

Questions and Answers

Q1. Will you add the restroom by the baggage handling that was not included in the original solicitation?

A1. The SOW has been updated to show the Restroom in the Baggage Handling System area.

The title for the 880 Sq. Ft. in the leased space has been updated to OSR TSM Office and moved the OSR to the Non-Leased Space section with the OSARP section. There are a total of 5 restrooms, 2 in leased space and 3 in non-leased space.

Q2. Current contractor and amount of current contract?

A2. The current contractor is One Call Maintenance. The total amount of the contract (Base Year and 4 Option Years) is $274,661.79.

Q3. Has the scope of work changed from the previous contract?

A3. The scope of work has not changed from the previous contract.

Q4. Approximate number of staff in visitor's in the leased areas?

A4. Approximately 30-40

Q5. SOW has 7 days per week does this include holiday's as well?

A5. Yes

Q6. To clarify, the TSA doesn't need janitorial coverage during the hours of 7:00 a.m. and 11:30 p.m. local time, which equates to a 16.5 hour day of cleaning, but just that the work should be completed within that time. This is critical because as you know, most of the TSA ops occur in multiple shift. If cleaning is done during the mornings, how will the rest of the shifts deal with trash that fills each shift and dirty break rooms that are used each shift.

A6. Yes the Statement Of Work (SOW) defines daily services for the Leased and non-leased space shall take place between the hours of 7:00 a.m. and 11:30 p.m. local time. Currently services are being completed after 9:00pm as this is the slowest time of day at the non-leased space and will minimally impact the screening operation.

Q7. Is it possible that the TSA wants multiple cleaning shifts throughout the day and above time period?

A7. No, once per day as stated in the SOW

Attachment 1

Q8. In order to quote supplies accurately, approximately how many staff and visitors per day use the restrooms listed in the solicitation? Or how many staff per day is there?

A8. Approximately 30-40

Q9. Parking associated with this contract.

A9. Please contact the Reno Tahoe Airport Authority at (775) 328-6400 or visit http://renoairport.com/airport-authority

STATEMENT OF WORK

JANITORIAL SERVICES FOR RENO-TAHOE INTERNATIONAL AIRPORT

1. REQUIRING ORGANIZATION

Transportation Security Administration (TSA) Office of Real Estate Services (ORES) 601/701 South 12th Street Arlington, VA 20598-6017

1.1 Services to be provided at:

Reno-Tahoe International Airport 2001 East Plumb Lane Reno, NV 89502

2. OBJECTIVE

To provide janitorial services for space occupied by TSA at RNO. The two types of space are leased space, consisting of break rooms, offices and restrooms and non-leased space, consisting of Passenger Screening Checkpoints, Baggage Handling Resolution Area and our On-Screen Resolution (OSR) room

3. BACKGROUND

The TSA at RNO performs checkpoint and baggage screening on approximately 15,834 square feet of space that is not leased from the airport. TSA uses break rooms, bathrooms and offices on approximately 4,162 square feet of space that is leased from the airport. That space requires janitorial services that include cleaning, and trash removal.

TSA is obliged to contract for those services.

4. SCOPE

4.1. TSA RNO requires janitorial services seven (7) days a week to include cleaning, vacuum, mop, and trash removal. The amount of space requiring service is currently measured to be approximately 19,996 square feet. The daily services for the Leased and non-leased space shall take place between the hours of 7:00 a.m. and 11:30 p.m. local time. Monthly, bimonthly and quarterly cleaning services shall be coordinated with the Primary or Alternate TSA POC and can be anytime during a 24 hour period as mutually agreed between the Contractor and TSA POC. The Contractor shall be responsible for all labor, supervision, uniforms, cleaning supplies, and consumables (to include trash receptacle liners, etc.)

necessary for the janitorial maintenance of TSA-occupied space at RNO.

4.2. Janitorial services are provided in secure areas of RNO. All employees working in this facility require Secure Identification Display Area (SIDA) badge/background investigation completed by the Airport. Contractor employees must complete security training at the airport by the Department of Aviation (DOA) and pass a TSA pre-employment security screening as detailed in FAR Clause 52.204-9 and Section I3 of this RFP. All fees associated with badging and background investigation are the responsibility of the contractor.

4.3. The Contractor shall use products and equipment consistent with FAR Subpart 23.7 that requires environmentally beneficial and/or recycled products that are phosphate-free, non-corrosive, non-flammable, and fully biodegradable. The Contractor shall minimize the use of harsh chemicals that may release irritating fumes.

5. APPLICABLE DOCUMENTS and REFERENCES

5.1. Section 9 describes detailed area of the lease and checkpoint space.

5.2. Section 6 indicates the Daily, Weekly Monthly, Bi-Monthly and Quarterly cleaning requirements for each location

5.3. The Department of Labor Wage Determination number 2005-2334 revision 18 is included as an

Attachment to the RFP

6. TECHICAL REQUIREMENTS/TASKS

6.1. The Contractor shall immediately report to the RNO Point of Contact (POC) any malfunctioning plumbing or lighting and any new stains or damage to floors, furniture, or appliances.

6.2. The Contractor shall arrange for supervision of all work as outlined in this SOW. The Contractor or supervisor (who shall be fully conversant in English) shall be available during the hours that work is in progress in order to receive notices, reports, or requests from the Contracting Officer or Contracting Officer’s Technical Representative (COTR). The Contractor shall supply telephone and pager numbers to the RNO POC for use in contacting the Supervisor should the need occur.

6.3. Water can be accessed from any restroom thru out the airport.

6.4. There is access to water closets to dump waste water or wash/rinse tools.

6.5. Waste/trash removal services - Garbage will be placed in Airport dumpster for disposal.

6.6. Access to Storage. There is limited storage space in the restrooms and is open to employees. The

Government accepts no liability for the Contractor’s property.

6.7. The following janitorial tasks shall be performed at each location as designated in Section C.9. The

Contractor shall provide janitorial services and ensure the facilities listed below are clean according to health, safety and industry standards.

6.7.1. Services for Office Areas/Training:

Daily Services (Seven (7) days per week, once a day):

i. Dust all exposed desktops, furniture and computer monitors.

ii. Vacuum all carpet, mats and runners.

iii. Empty all trash from receptacles and remove along with other boxes or articles appropriately marked “Trash” that is placed near the trash receptacles. Dispose of all trash in available dumpsters. Insert new liners in trash receptacles.

iv. Spot clean walls, doors and all fixtures.

v. Clean furniture and countertops.

vi. Damp mop all tiled floors.

Weekly Services:

i. Dust all walls and wall hangings.

Monthly Services:

i. Dust and damp wipe vent covers.

Bi-Monthly Services:

i. Strip and wax all non-carpeted floors every other month Quarterly Services:

i. Shampoo carpets

6.7.2. Services for Break Rooms and Restrooms

Daily Services (Seven (7) days per week, once per day):

i. A. Empty all trash from receptacles and remove along with other boxes or articles appropriately marked “Trash” that is placed near the trash receptacles. Dispose of all trash collected in available dumpsters. Insert new liners in trash receptacles.

ii. B. Spot clean walls, doors and all fixtures.

iii. C. Clean furniture, table tops, counter tops, sinks and the outside surfaces of all appliances.

iv. D. Damp mop all tiled floors, including restroom floors, with anti-bacterial cleaner.

v. E. Replenish restroom with contractor-supplied consumables.

vi. F. Thoroughly clean restrooms using a germicidal cleaner on wash basins, countertops, commodes, urinals, doors and partitions.

Weekly Services:

i. Dust all walls and wall hangings.

ii. Clean all interior doors and windows.

Monthly Services:

i. Dust and damp wipe vent covers.

ii. Buff floors.

Bi-Monthly Services:

i. Strip and wax all non-carpeted floors every other month

6.7.3. Services for TSA Passenger Screening Checkpoints

The following space is defined as the TSA checkpoint included in this contract:

The start of the checkpoint is the front of the Document Check podiums and the end of the checkpoint will be the screening tables at the end of the final ETD machine. Queuing areas before the document check podium and exit space/lanes from the ETD machines are not included as a TSA screening area.

Daily Services (Seven (7) days per week- once per day):

i. A. Empty all trash from receptacles and remove along with other boxes or articles appropriately marked “Trash” that is placed near the trash receptacles. Dispose of all trash collected in available dumpsters. Insert new liners in trash receptacle;

ii. B. Spot clean all glass partitions;

iii. C. Vacuum under and around all carpet, mats and runners in the checkpoint area and under the machines/equipment;

iv. D. Dust and clean outsides surfaces (tops and sides) of checkpoint machines/equipment.

Weekly Services:

i. Thorough cleaning of glass partitions;

ii. Clean and disinfect all trash receptacles.

Quarterly Services:

i. Shampoo carpet under and around checkpoint area and equipment.

6.7.4. Services for Baggage Handling System (BHS)

Space includes the actual footprint of the conveyor equipment used to transport baggage through the two

(2) resolution areas of the BHS.

Daily Services (Seven (7) days per week, once per day):

i. A. Empty all trash from receptacles and remove along with other boxes or articles appropriately marked “Trash” that is placed near the trash receptacles. Dispose of all trash collected in available dumpsters. Insert new liners in trash receptacle;

ii. B. Sweep beneath and around the baggage handling system belts;

Weekly Services:

i. Damp mop concrete floors beneath and around the BHS;

ii. Clean and disinfect all trash receptacles.

6.8. The Contractor shall use products and equipment consistent with FAR clause 52.223-10 Waste Reduction Program (August 2000). Accordingly, all products shall be considered environmentally beneficial and/or recycled, phosphate-free, non-corrosive, non-flammable, and fully biodegradable. The Contractor shall minimize the use of harsh chemicals that may release irritating fumes.

6.9. The Contractor shall use paper and paper products with recycled content conforming to EPA specifications.

6.10. The Contractor shall have in place a formal and written quality assurance program covering all aspects of the services to be performed which shall be provided within five days of award.

6.11. The Contractor will provide checklists at each of the passenger/baggage screening checkpoints within 5 days after award. Such checklists will allow the contractor to annotate the date and time each of the required activities were performed, as well as the name of the individual who performed them. This will allow TSA to help monitor whether the tasks are being done at the frequency for which they were contracted.

6.12. The Contractor will provide any other documents or documentation of standard operating procedures that will demonstrate the Contractor’s performance standards within 5 days after award.

6.13. The Contractor shall meet and maintain any insurance and bonding requirements as established by the Airport Authority for conducting business on airport property

7. Period of Performance

The period of performance for this contract is anticipated to be a base year and four (4) one-year option periods.

8. Emergencies

Under no circumstances shall the Contractor touch, smell, or attempt to clean up hazardous substances.

The Contractor is not a first responder; a first responder is a qualified official who has specific training in resolving hazardous material situations. Biohazards are not a requirement under subject contract. If there is blood, vomit, urine, feces, bodily fluids, tissue, or organs involved in the spill, do not clean as this is an airport authority responsibility.

9. DETAILED SPACE INFORMATION

Coverage Area for Space Defined as Leased Space:

Operations Space-offices and 2 restrooms

Beneath Gate B8 1962 Sq. Ft. See Above

Operations Space –offices and Coordination Center

Rampside-Beneath Gate B8

1320 Sq. Ft. See Above

TSM Office Behind Ticket Counters

880 Sq. Ft. See Above

Total Combined SQ FT: 4,162 Sq. Ft.

Checkpoints

Terminals B & C 5700 Sq. Ft. See Above

Baggage Handling Area (1 Restroom)

Matrix 1,2,3 9029 Sq. Ft. See Above

OSARP-OSR 2 restrooms E1-06, E1-11 1105 Sq. Ft. See Above