HSR26-34_Unarmed_Security_Guard_Services_-_FINAL.pdf

HSR26-34

INVITATION FOR BIDS

Notice to Prospective Bidders

October 30, 2026

You are invited to review and respond to this Invitation for Bids (IFB) entitled HSR26-34 Unarmed Security Guard Services in Fresno, CA for the California High-Speed Rail Authority. This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addenda, modifications, and updates to the bid documents. The California High-Speed Rail Authority (Authority and/or State) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein.

Note that this agreement will include the State of California General Terms and Conditions (GTCs 02/2025) and Contractor Certification Clauses (CCC 04/2017) that may be viewed and downloaded at the Internet site:

http://www.dgs.ca.gov

The contact person for this IFB is:

Lorraine Delfin-Carpio California High-Speed Rail Authority

Phone: (916) 908-1113 Email: L.DelfinCarpio@hsr.ca.gov and Contracts@hsr.ca.gov

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Lorraine Delfin-Carpio Contract Analyst http://www.caleprocure.ca.gov/ http://www.dgs.ca.gov/

IFB HSR26-34

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Schedule of Events

4. Written Questions

5. Executive Order N-6-22 – Russia Sanctions

6. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

7. Submission of Bid

8. Bid Opening

9. Disposition of Bids

10. Evaluation and Selection

11. Notice of Intent to Award Contract

12. Protest

13. Notice of Contract Award

14. Standard Conditions of Service

15. Required Documents (Awarded Contractor)

16. Small Business and Disabled Veteran Business Enterprise Goals

17. Bid Preference(s)

18. Bid Incentive(s)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work

EXHIBIT B – Budget Detail and Payment Provisions

EXHIBIT C – General Terms and Conditions

EXHIBIT D – Special Terms and Conditions

EXHIBIT E – Additional Provisions

EXHIBIT F – Wage and Benefit Summary Form

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 – California Civil Rights Laws Certification

ATTACHMENT 7 – California Disabled Veteran Business Enterprise Participation Requirement and Incentive

ATTACHMENT 8 – Iran Contracting Act

ATTACHMENT 9 – Contractor Certification Clauses

ATTACHMENT 10 – Organizational Conflicts of Interest Disclosure Statement (To be completed by Prime and ALL Subcontractors)

ATTACHMENT 11 – Bidder Work History Form

PPO License – Copy of Private Patrol Operator (PPO) license issues by the California Department of Consumer Affairs (DCA), Bureau of Security and Investigative Services (BSIS)

SG Registration – Copy of employee registrations as Security Guards with California DCA, BSIS.

The remainder of this page is intentionally left blank.

1. Purpose and Description of Services

A. The prospective bidder awarded a contract under this IFB shall provide on-site unarmed security guard services for the Authority’s property at 34598 7th Standard Road, Bakersfield, CA 93314 for twenty-four (24) hours a day, seven (7) days a week. See Exhibit A, Scope of Work, for a complete description of services.

B. Term: November 1, 2027 or upon contract approval by the Department of General Services (DGS), whichever occurs later, through October 31, 2029, with an Authority option to extend for twelve (12) months additional.

2. Bidder Qualifications

A. The bidder shall be a licensed Private Patrol Operator (PPO) as required by California Department of Consumer Affairs (DCA), Bureau of Security and Investigative Services (BSIS). Bidder’s PPO license must be current and active from the time of the bid opening. All subcontractors that the bidder intends to utilize to perform on-site unarmed security guard services under the agreement shall possess a valid PPO license issued by the California DCA, BSIS. The bidder’s license number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and the license number of each shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor licenses must be current and active from the time of the bid opening.

B. The bidder’s employees assigned to work under this contract must be registered as Security Guards with the California DCA, BSIS. The bidder shall provide proof of California DCA, BSIS registration for each security guard who may be assigned to this contract. All subcontractors’ security guards that the bidder intends to utilize to perform on-site unarmed security guard services under the agreement must be registered as Security Guards with the California DCA, BSIS.

C. The bidder shall possess, at the time of bid submittal, a minimum of five (5) years’ experience successfully providing continuous unarmed security services for at least two (2) comparable contracts. To document this experience, the bidder shall submit with their bid information on at least two (2) clients, using Bidder Work History Form (Attachment 11). Additional information and required format are provided in Attachment 11.

3. Schedule of Events

A. Event Date Time

(1). IFB available to prospective bidders: October 30, N/A

(2). Written questions regarding IFB are due by:

(Note: See additional info in Section 4.)

November 6, 5:00 PM

(3). Written responses to questions released by: November 9, 5:00 PM

(4). Final date for bid submission:

(Note: See additional info in Section 7.)

November 13, 3:00 PM

(5). Date of bid opening:

(Note: See additional info in Section 8.)

November 13, 3:00 PM

(6). Proposed start date of agreement: November 1, 2026, or upon DGS approval

N/A

4. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in Section 3, Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of Events and viewable in the online project advertisement in Cal eProcure at: https://caleprocure.ca.gov/pages/index.aspx.

5. Executive Order N-6-22 – Russia Sanctions

A. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

6. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

https://caleprocure.ca.gov/pages/index.aspx https://www.bing.com/ck/a?!&&p=a8c654d458f64172434e1459118a607616d5f98a0656a1f8d60b14a0af6c7b29JmltdHM9MTY1NjAxODM0NSZpZ3VpZD1mZmQwMTExYy00NWIyLTQ3MDMtODg5Mi0yMzk5MjIxMDVjNTEmaW5zaWQ9NTE2NQ&ptn=3&fclid=3fb5cd13-f338-11ec-9401-126f8b8caa1c&u=a1aHR0cHM6Ly93d3cuZ292LmNhLmdvdi93cC1jb250ZW50L3VwbG9hZHMvMjAyMi8wMy8zLjQuMjItUnVzc2lhLVVrcmFpbmUtRXhlY3V0aXZlLU9yZGVyLnBkZg&ntb=1

B. Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2) intends to utilize GenAI, including from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

7. Submission of Bid

A. Bids must be submitted via mail or hand delivery no later than the date and time specified in Section 3, Schedule of Events.

(1). Bids must be enclosed in an envelope or under sealed cover when submitted.

The exterior of the envelope or sealed cover must be clearly marked with all of the following information:

a. BIDDER’S NAME

b. BIDDER’S ADDRESS

c. BID PROPOSAL # HSR26-34, DO NOT OPEN UNTIL

NOVEMBER 13, 2026 AT 3:00 PM, ATTN: LORRAINE DELFIN-

CARPIO.

(2). Bids shall be submitted to the following address:

California High-Speed Rail Authority Contracts and Procurement Section Attn: LORRAINE DELFIN-CARPIO 770 L Street, Suite 620, MS 7 Sacramento, CA 95814

(3). Any bid that is not submitted in a sealed envelope or under sealed cover shall be rejected.

B. Bids must be received by the Authority no later than the date and time specified in Section 3, Schedule of Events. Any bid received after the specified due date and time shall remain unopened and will be returned to the bidder.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. In addition, do not submit bid documents within a binder or folder.

Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the bid requirements.

D. All required bid documents submitted must be printed single-sided. Bids that include required bid documents that are printed double-sided shall be deemed non-responsive.

E. All documents requiring a signature must bear an original or electronic signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to the Authority.

H. An individual who is authorized to bind the bidding company/firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the Authority, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to the bid submission deadline.

K. The Authority may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum.

L. Bidders are cautioned not to rely on the Authority during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proofread them for errors and adherence to the IFB requirements.

M. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 7920 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the Authority will treat the entire bid as a public record, except for any information the Authority is required to redact under California law.

8. Bid Opening

A. For security reasons, if you plan to attend the public bid opening, you must call the contact person indicated on the cover page of this IFB no less than twenty-four (24) hours prior to the bid opening date and time so that arrangements can be made for entrance into the Authority building.

B. The bid opening shall be held at: Authority Headquarters 770 L Street, Suite 620, Sacramento, CA 95814. At the sole discretion of the Authority, this bid opening may be held virtually.

9. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California and shall be regarded as public records under the California Public Records Act (Government Code Section 7920 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium that discloses any aspect of a bidder's bid shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

10. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The Authority shall put each bid through a process of evaluation to determine its responsiveness to the Authority's needs.

C. Pursuant to Public Contract Code section 1103, a bidder may be deemed not responsible, and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the Authority determines that the cost is not reasonable or otherwise in the best interest of the Authority. There is no requirement to award an agreement if, in the opinion of the Authority, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the Authority, such information was intended to mislead the Authority in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

F. A bid may be rejected if it is conditional or incomplete. The Authority may reject any or all bids. At the Authority’s sole discretion, it may seek clarification regarding bid documents or information and may waive any immaterial deviation in a bid. The Authority's waiver of immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the agreement.

The Authority will not waive material deviations in a bid, which include but are not limited to deviations that affect the total price of the bid or give a bidder an advantage over other bidders.

G. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The Authority does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

H. The final selection shall be made on the basis of the lowest responsible responsive bid.

In the event there is a tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

11. Notice of Intent to Award Contract

A. Upon written request by any bidder via email, regular mail, or personal delivery prior to award of the agreement, the Authority shall email bidders and post in a publicly accessible place a written notice of intent to award the agreement no less than five (5) business days prior to awarding the agreement. All written requests must be submitted to and received by the contact person indicated on the cover page of this IFB prior to award of the agreement.

B. Whenever an agreement is awarded under a procedure that provides for competitive bidding, but the agreement is not to be awarded to the lowest bidder, the Authority shall:

(1). Notify the lowest bidder in writing by email, overnight courier, or personal delivery no less than five (5) business days prior to the award of the agreement.

12. Protest

A. If any bidder, prior to the award of the agreement, files an initial protest with the Authority and the Department of General Services (DGS) on the grounds that the protesting bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or DGS has decided the matter.

B. Within five (5) calendar days after filing an initial protest with the Authority and DGS, the protesting bidder shall file a full and complete written statement with the Authority and DGS specifying the grounds for the protest, including: the IFB number, the name of the State agency involved, and the agency contract person.

C. A written protest must be sent by email to DGS, Office of Legal Services (OLS) at OLSProtests@dgs.ca.gov, as well as the Contract Analyst listed on the cover letter of this IFB.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:OLSProtests@dgs.ca.gov

13. Notice of Contract Award

A. The Authority shall email or mail bidding contractors a written notice of contract award.

14. Standard Conditions of Service

A. Following the release of the written notice of contract award, the Authority shall email or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the agreement can be fully executed.

B. Services shall be available on the expressed date set by the Authority after all approvals have been obtained and the agreement is fully executed.

C. All performance under the agreement shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

15. Required Documents (Awarded Contractor)

A. Prior to approval of the agreement, the awarded contractor shall provide the Authority with all of the following required documents within five (5) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the Authority with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the Authority, at its sole discretion, may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Insurance Requirements

a. The awarded contractor shall provide the Authority with all of the following certificate(s) of insurance (Note: The Authority shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1 million per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury, and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom a claim is made, or suit is brought, subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be supplied under a form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents, and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Automobile Liability Insurance

A. Coverage shall provide limits of not less than $1 million combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle, including owned, hired, and non-owned motor vehicles.

(1). The insurance policy shall include the following additional insured endorsement that shall be supplied under a form acceptable to DGS, ORIM:

a. The State of California, its officers, agents, and employees are included as additional insured, but only with respect to work performed for the State of California.

3. Worker’s Compensation

A. Employer liability limits of not less than $1 million are required if the awarded contractor employs any person, in any manner, who is subject to the Workers' Compensation Laws of California. The awarded contractor shall maintain statutory workers' compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the agreement. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the Authority Contract Analyst to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the Authority prior to approval of the agreement.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

16. Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) Goals

A. This IFB incorporates by reference the Authority’s revised SB/DVBE Program, which establishes a twenty-five percent (25%) SB utilization goal, inclusive of a three percent (3%) goal for Microbusinesses (MB). Additionally, the SB/DVBE Program sets a three percent (3%) DVBE participation goal.

(1). SB Goal

a. The Contractor shall commit to meet or exceed the overall twenty-five percent (25%) SB utilization goal, inclusive of a three percent (3%) goal for MBs for this Agreement as established by the SB Program.

1. SB means a business certified by DGS, Office of SB and DVBE Services (OSDS) in accordance with GC § 14837 (d)(1) and 2 CCR 1896.12(a).

2. MB means an SB certified by the DGS, OSDS in accordance with GC § 14837 (d)(2) and 2 CCR 1896.12(b).

(2). DVBE Goal

a. The Contractor shall commit to meet or exceed the overall three percent (3%) goal for DVBE for this Agreement as established by the SB Program.

1. Only DGS, OSDS-certified DVBEs who will perform a Commercially Useful Function shall be used to satisfy the DVBE requirement. The term “DVBE contractor, subcontractor or supplier” means any Person that satisfies the ownership (or management) and control requirements of CCR Title 2 § 1896.81, is certified in accordance with CCR Title 2 § 1896.84, and provides services or goods that contribute to the fulfillment of the contract requirements by performing a CUF as required in MVC § 999(B).

17. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). SB or MB Preference

a. Government Code section 14835 et seq. requires that a five percent (5%) preference be given to contractors who qualify as a certified SB or MB.

b. To claim the SB preference, your company/firm must have its principal place of business located in California and be certified by DGS. If the prospective Contractor is claiming the five percent (5%) SB preference, complete section 15 of Attachment 1 – Bid/Bidder Certification Sheet.

c. This preference shall not be awarded to a noncompliant bidder and shall not be used to achieve any applicable minimum requirements.

d. A certified SB bidder(s) shall have precedence over non-SB bidder(s) in the application of the SB preference.

e. SB Preference information can be found at the following website:

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro- Accordion-List/OSDS/OSDS?search=OSDS.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference information can be found at the following website:

http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California-certified SB or a California-certified MB).

(3). Target Area Contract Preference Act (TACPA) (Only applicable if the lowest bid received exceeds $100,000.00.)

a. TACPA preference information can be found at the following website:

http://www.dgs.ca.gov (Note: Only California-certified SB bidders and California-certified MB bidders can use a TACPA preference to displace another California-certified SB bidder or California-certified MB bidder).

18. Bid Incentive(s)

A. The following incentive is applicable to this IFB:

(1). DVBE Participation Incentive

a. Per Military and Veterans Code section 999.5, Title 2 CCR 1896.99.100, and Title 2 CCR 1896.99.120, an incentive between three percent (3%) and five percent (5%) is included in this solicitation. The DVBE incentive will be applied during the evaluation process for responsive bids offering DVBE participation.

b. If the prospective Contractor intends to claim the preference, the Contractor must identify the DVBE firm and percentage of bid price by completing Attachment 4 – Bidder Declaration & Subcontractor/Supplier List.

c. See Attachment 7 for DVBE Participation Incentive information (Note:

DVBE Participation Incentive cannot displace a direct award to a California-certified SB or a California-certified MB).

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS?search=OSDS https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS?search=OSDS

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

SAMPLE

EXHIBIT A

SCOPE OF WORK

1. BACKGROUND AND PURPOSE

A. The California High-Speed Rail Authority is responsible for planning, designing, building, and operating the first high-speed rail system in the state. California high-speed rail will connect the mega-regions of the state, contribute to economic development and a cleaner environment, create jobs, and preserve agricultural and protected lands.

B. The California High-Speed Rail Authority may enter into agreements with private and public entities for design, construction, and operation of high-speed rail trains, including all tasks and segments thereof pursuant to California Public Utilities Code section 185036. Additional authority for a State agency to enter into this Agreement (Agreement) includes Public Contract Code section 10335, et seq.

C. This Agreement is between the California High-Speed Rail Authority (Authority and/or

State), an agency of the State of California, and [Contractor Name], a [form of entity] (Contractor). The Authority and Contractor are collectively referred to herein as the “Parties,” or individually as “Party.” The purpose of this Agreement is for the Contractor to provide services, as described in Section 2, Scope of Work, of this Exhibit A, to the Authority.

D. All inquiries during the term of this Agreement will be directed to the Contract Managers identified below:

AUTHORITY CONTRACTOR

Contract Manager: TBD Contract Manager: TBD Address: TBD

Address: TBD

Phone: TBD Phone: TBD Email: TBD Email: TBD

E. The Contract Managers may be changed without amendment as specified in Exhibit D, Special Terms and Conditions, Section 2, Contract Management, of this Agreement.

2. SCOPE OF WORK

A. The Contractor agrees to provide the Authority with all labor, tools, materials, and equipment necessary to perform unarmed on-site vehicle and foot patrol security guard services for twenty-four (24) hours a day, seven (7) days a week at the Authority-owned property in Bakersfield, California indicated below, including patrol of all parking lot areas and the external perimeter of the property for the term of this Agreement.

B. The services shall be performed at: 34598 7th Standard Road, Bakersfield, CA 93314 (Authority Property)

C. Commencement of Work

(1). The Contractor shall commence work under this Agreement on the specified start date provided by the Authority Contract Manager (ACM) following the execution of this Agreement by the State. The ACM shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

D. Detailed description of work to be performed and duties of all parties:

(1). The Contractor shall provide two (2) on‑site Security Guards (SG) for each of the three (3) shifts indicated in the shift schedule below, consisting of both vehicle and foot patrols, Sunday through Saturday, including State holidays, to ensure continuous patrol coverage at the service location.

SG Shift Days Schedule Total Hours Per Shift1

Shift #1 Sunday - Saturday 6:00 AM - 2:30 PM 8 Hours Shift #2 Sunday - Saturday 2:00 PM - 10:30 PM 8 Hours Shift #3 Sunday - Saturday 10:00 PM - 6:30 AM 8 Hours

(2). The thirty (30)-minute overlap between shifts is intended to facilitate shift turnover, briefing, and uninterrupted security coverage.

(3). Upon request, the Contractor shall provide one (1) additional SG within forty-eight (48) hours of notification. Additional staffing may be required on a temporary or ongoing basis as determined by the Authority.

(4). Authority offices will be closed if any holiday falls on or is observed on a weekday unless otherwise stated. State holidays are identified at the following website:

https://www.calhr.ca.gov/employees/paqes/state holidays.aspx

(5). No overtime will be allowed under this Agreement. It shall be considered overtime if an SG is on duty for more than one shift during the same day, including if an SG is on duty for Shift #3 immediately followed by Shift #1.

(6). SG Personnel:

a. SG Registration

1. The SGs must be registered as SGs with the California Department of Consumer Affairs (DCA), Bureau of Security and Investigative Services (BSIS). The Contractor shall provide the ACM with proof of California DCA, BSIS registration for each SG who is to be assigned to this Agreement.

1 Each shift includes a 30-minute meal break.

https://www.calhr.ca.gov/employees/paqes/state%C2%AD%20holidays.aspx

b. Vehicle Patrol Requirements

1. The Contractor shall provide and maintain all vehicles necessary to perform required vehicle patrol services. Vehicles shall be properly registered, insured, and maintained in safe operating condition throughout the term of the Agreement.

2. Vehicle patrols shall include routine monitoring of the Authority's parking lots, exterior grounds, access points, and other areas designated by the ACM.

3. Patrol vehicles shall be available on-site during all shifts requiring vehicle patrol services.

4. At all times, one (1) SG shall remain available to provide on-site building and foot patrol coverage while a second (2nd) SG performs vehicle patrols, unless otherwise directed by the Authority.

c. Alertness

1. The SGs at the Authority Property must be alert to any unusual people, vehicles, activity, noises, odors, or smoke which may be indicative of a fire or incident occurring on the Authority Property.

d. Uniform

1. The SGs must wear distinctive uniform clothing that shall have the Contractor’s name, easily identifiable, affixed in a permanent manner, such as a badge or monogram.

2. Uniforms must be clean and pressed, shoes polished, and hair neatly groomed.

3. SGs must project a neat, well-groomed appearance.

e. Equipment

1. The Authority shall provide each SG with a badge to access all areas of the Authority Property.

2. The Contractor must provide each SG with a flashlight and walkie-talkie and/or other telecommunication device to communicate with the Contractor’s dispatch center and the ACM or ACM designee.

Each SG must have a communication device by which they can receive phone calls and/or text messages from Authority representatives.

3. The Contractor agrees to provide the Authority with communication devices accessible for the Authority to make phone calls and/or text messages to the SGs at no additional cost to the Authority.

4. Firearms will not be carried by Contractor-assigned SGs at any time while on the Authority Property.

5. The Authority shall be relieved of all risk of loss of or damage to the Contractor’s equipment during the entire time the Contractor’s equipment is on the Authority Property.

6. The Contractor agrees to provide, at no additional cost to the Authority, maintenance, repair, and replacement services for all equipment utilized by the Contractor's SG personnel and the Authority throughout the term of this Agreement to ensure that the equipment always remains in good operating condition. In the event equipment needs to be removed from the Authority Property for repair or replacement, the Contractor shall immediately provide the SGs and/or the Authority, as applicable, with replacement equipment of comparable capability.

f. Shift Duties (All Shifts)

1. Unarmed SGs assigned to the Authority Property will perform, but are not limited to, the following duties:

(a). Each hour, conduct a property perimeter check for any suspicious activity (e.g., vandalism, unauthorized entry, breaches in security) and immediately report any such activity to the ACM or ACM designee.

(b). Escort any unauthorized individuals (e.g., vagrants, trespassers, solicitors) off the Authority Property.

(c). Complete interior and exterior building inspections and ID badge checks, patrol lobby, restrooms, parking lot, and any other designated areas identified by the ACM.

(d). During each round, SGs will check all exterior building doors to ensure they are locked and have not been tampered with.

(e). Respond to calls for service or incidents. Be available to assist if the need arises.

(f). Report any safety-related incidents, potential safety hazards, or maintenance issues (e.g., slips, falls, wet floor) to the

ACM.

(g). Complete written reports and document all incidents and interactions with the public.

g. SG Shall Not (All Shifts)

1. Perform janitorial duties, including shredding of any documents.

2. Enter Authority employee work area(s) unless specifically requested or on designated breaks or lunch.

3. Discuss any security- or safety-related incident with the public, media, or non-Authority attorneys.

4. Leave the Authority Property for breaks or lunches.

h. Incident Reporting (All Shifts)

1. The SGs on duty shall be responsible for notifying the appropriate agency (fire, police, paramedics) in the event of any of the following: assault, burglary, robbery, vandalism, or any suspicious activities; seriously injured or ill persons, which shall include but not be limited to heart attack, stroke, or seizure; fire, or smoke.

Additionally, the SGs will immediately notify the ACM and complete an incident report detailing the circumstances surrounding the incident. Incident reports shall be submitted to the ACM at the end of each shift. Reports shall include, but not be limited to, any unusual and suspicious activities or persons; defective exterior doors and exterior lights; exterior doors not properly secured;

accidents or injuries; vandalism or theft.

i. Replacement of SGs

1. The Authority reserves the right to refuse or reject any SG who, in the Authority’s belief, fails to meet the minimum requirements set forth in this Exhibit A, Scope of Work, Section 2, Scope of Work, Subsection D.(4).

(a). Upon written request, at no additional cost, the Contractor shall provide a replacement unarmed SG who meets all minimum requirements as set forth in this Agreement.

(b). The Contractor shall provide a replacement unarmed SG no later than two (2) hours following notification by the ACM. If a replacement cannot be at the assigned location within two (2) hours, the ACM may approve a different time frame.

(c). In the event the Authority requests a replacement of all unarmed SG, the Contractor shall replace them within two (2) State business days after receiving the request from the ACM.

(7). If Contractor engages a subcontractor to perform on-site unarmed SG services, SGs provided by such subcontractor shall be subject to the requirements set forth in Section 2, Scope of Work, Subsection D. (4) of this Exhibit A.

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Budget Contingency Clause

A. It is mutually agreed that this Agreement shall be of no further force and effect if the Budget Act of the current year and/or any subsequent years, if applicable, covered under this Agreement, does not appropriate sufficient funds for the Work identified in Exhibit A. In this event, the Authority shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement, and the Contractor shall not be obligated to perform any provision of this Agreement.

B. After execution or commencement of this Agreement, if the funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Project, the Authority shall have the option to either: 1) cancel this Agreement with no further liability occurring to the Authority; or 2) offer an amendment to the Agreement to reflect the reduced amount.

C. This Agreement is valid and enforceable only if sufficient funds are made available to the State by the United States Government or the California State Legislature for the purpose of this Authority program. In addition, this Agreement is subject to any additional restrictions, limitations, conditions, or any statute enacted by the United States of America or the California State Legislature during the Agreement term that affects the provisions, terms, or funding of this Agreement in any manner.

2. Invoice and Payment

A. For services satisfactorily rendered in accordance with the terms of this Agreement, and upon receipt and approval of the invoices by the ACM, the Authority agrees to compensate the Contractor for actual hours worked in accordance with the rates identified in Table 1 – 4 below:

Table 1 Scheduled Labor Hours Item No.

Fiscal Year Term Work

Days X Daily Hours X Hourly

Rate = Total Expense

1a 26/27 11/01/2026 –

6/30/2027 242 X 48 X $ TBD = $ TBD

1b 27/28 7/1/2027 –

6/30/2028 248 X 48 X $ TBD = $ TBD

1c 28/29 7/1/2028 –

6/30/2029 248 X 48 X $ TBD = $ TBD

1d 29/30 7/1/2029 –

10/31/2029 123 X 48 X $ TBD = $ TBD

1e Subtotal (1a + 1b + 1c + 1d) = $ TBD

Table 2 As-Needed Labor Hours Item No.

Fiscal Year Term Business

Days X Daily Hours X Hourly

Rate = Total Expense

2a 26/27 11/01/2026

– 6/30/2027 242 X 24 X $ TBD = $ TBD

2b 27/28 7/1/2027 –

6/30/2028 248 X 24 X $ TBD = $ TBD

2c 28/29 7/1/2028 –

6/30/2029 248 X 24 X $ TBD = $ TBD

2d 29/30 7/1/2029 –

10/31/2029 123 X 24 X $ TBD = $ TBD

2e Subtotal (2a + 2b + 2c + 2d) = $ TBD

Table 3 Materials Expense

Item No.

Fiscal Year Term Communication

Rate +

GPS

Reporting Rate

X Number of Months

= Total Expense

3a 26/27 11/01/2027

– 6/30/2027 $ TBD + $ TBD X 8 = $ TBD

3b 27/28 7/1/2027 –

6/30/2028 $ TBD + $ TBD X 12 = $ TBD

3c 28/29 7/1/2028 –

6/30/2029 $ TBD + $ TBD X 12 = $ TBD

3d 29/30 7/1/2029 –

10/31/2029 $ TBD + $ TBD X 4 = $ TBD

3e Subtotal (3a + 3b + 3c + 3d) = $ TBD

Table 4 Total

TOTAL (1e + 2e + 3e) $ TBD

B. The Contractor agrees to compensate all subcontractors with the same payment structure.

C. No payment shall be made in advance of services rendered.

D. If requested by the Authority, the Contractor shall provide payroll verification for any individual within thirty (30) days of the Authority’s request.

E. The total amount payable by the Authority for this Agreement shall not exceed the amount on the STD 213. It is understood and agreed that this total is the maximum amount payable to the Contractor and that the actual amount of Work requested by the Authority, and payment therefor, may be less.

F. The Contractor shall provide one (1) electronic original copy of the invoice for payment.

Invoices shall be submitted no more than monthly in arrears and no later than thirty (30) days after completion of each billing period or upon completion of a task to:

Financial Office California High-Speed Rail Authority

770 L Street, Suite 620 MS 3 Sacramento, CA 95814 accountspayable@hsr.ca.gov

G. The Contractor shall also electronically submit one (1) additional courtesy copy of the invoice and supporting documentation to the ACM or designee at the email address identified in Exhibit A, Scope of Work.

H. If requested by the Authority, the Contractor shall provide paper copies of the invoice for payment, receipts, and other documentation identified in Section 3, Invoice Content, of this Exhibit B.

I. The date of invoice delivery shall be the date the Authority receives the electronic original copy to the Financial Office at the email address listed in Section 2.F of this Exhibit B.

J. The Contractor shall submit a completed Exhibit F, Wage and Benefit Summary form, to the ACM with each invoice submitted under this Agreement to confirm that the Contractor is meeting the requirements of Government Code Section 19134. Failure to provide a complete and accurate Wage and Benefit Summary with each invoice may result in the invoice being rejected or delayed until all required documentation is received.

3. Invoice Content

A. An invoice shall consist of, but not be limited to, the following:

(1). Agreement number, date prepared, billing period, shift times, and amount billed per billing period.

(2). The Contractor’s hourly rates by individual, as identified on Exhibit B, Budget Detail and Payment Provisions, Section 2, Invoice and Payment, Subsection A, Table 1-4. Each invoice shall include actual hours incurred, cumulative hours incurred to date, and budgeted hours per individual by workplan category or task (as specified in Exhibit B, Budget Detail and Payment Provisions, Section 2, Invoice and Payment, Subsection A, Table 1-4) during the billing period.

(3). Actual, allowable other direct costs, including special equipment if requested by the Authority, miscellaneous costs, and materials.

(4). If applicable, an indication of whether the Contractor is certified as a California Certified Small Business (SB), Microbusiness (MB), or Disabled Veteran Business Enterprise (DVBE). Subcontractor and vendor invoices shall also indicate whether a subcontractor or vendor is an SB, MB, or DVBE.

mailto:accountspayable@hsr.ca.gov

(5). The Contractor shall retain supporting documentation of amounts invoiced for audit purposes available to the Authority upon request. The Contractor shall include appropriate provisions in each of its subcontracts/subagreements to secure adequate supporting documentation to verify all subcontractor services and expenses invoiced for payment under this Agreement.

(6). Subcontractors’ and vendors’ invoices.

(7). The Postconsumer-Content Certification Form, CalRecycle Form 74. The Contractor shall report in its invoice to the Authority on a monthly basis the percentages of recycled products used for reportable purchases under the State Agency Buy Recycled Campaign (SABRC) pursuant to California Public Contract Code sections 12200 through 12217.

4. Prompt Payment Clause

A. Payment will be made in accordance with, and within the time specified in, Government Code section 927, et seq. The date of invoice delivery shall be the date the Authority receives the electronic original at the email address listed in Section 2, Invoice and Payment, Subsection F, of this Exhibit B.

5. Excise Tax

A. The State of California is exempt from federal excise taxes, and no payment will be made for any federal excise taxes levied on the Contractor. The Authority will only pay for any State or local sales or use taxes on the services rendered to the Authority pursuant to this Agreement. For clarification on excise tax exemptions, refer to the State Administrative Manual section 3585.

6. Invoice Disputes

A. Payments shall be made to the Contractor for undisputed invoices. An undisputed invoice is an invoice submitted by the Contractor for services rendered and for which additional evidence is not required to determine its validity. The invoice will be disputed if all deliverables due for the billing period have not been received and approved, if the invoice is inaccurate, or if it does not comply with the terms of the Agreement. If the invoice is disputed, the Contractor will be notified via a Dispute Notification Form, or with other written notification within fifteen (15) Working Days of receipt of the invoice;

the Contractor will be paid the undisputed portion of the invoice.

EXHIBIT C

GENERAL TERMS AND CONDITIONS

GTC 02/2025

Under the California High-Speed Rail Authority’s standardized agreement process, a hardcopy of Exhibit C, GTC 02/2025, is not included in the Agreement but is incorporated herein by reference. As indicated on the STD 213, a copy of Exhibit C can be found at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

If you do not have internet access, or otherwise cannot access the GTC 02/2025, please contact the Contracts and Procurement Branch below to receive a copy:

Contracts and Procurement Branch

(916) 324-1541

770 L Street, Suite 620 MS 7 Sacramento, California 95814 contracts@hsr.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:contracts@hsr.ca.gov

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Term

A. The term of this Agreement is as identified in Section 2 of the Standard Agreement

(STD 213).

2. Contract Management

A. The Contractor’s Contract Manager is responsible for the day-to-day Work status, decisions, and communications with the ACM. The Contractor may change its Contract Manager by giving written notice to the Authority, but the Authority reserves the right to approve any substitution of the Contract Manager. This approval shall not be unreasonably withheld.

B. There shall be no change in the Contractor’s Contract Manager or key members of the Contractor’s team without prior written approval by the ACM. The new key members of the Contractor’s team shall have the qualifications identified in the procurement documents for this Agreement and should have qualifications equal to or greater than the qualifications of the personnel they are replacing. Approval shall not be unreasonably withheld. If the Contractor obtains approval from the ACM to add or substitute personnel, the Contractor must provide the Personnel Request Form (to be obtained from the ACM) or a written request on the Contractor’s letterhead, a copy of the resume for the additional or substituted personnel, along with a copy of the payroll verification for that person.

C. The Authority, at its sole discretion, may provide written notice requiring that the

Contractor remove or terminate from the Agreement any personnel of the Contractor or subcontractor, or supplier that the Authority deems objectionable.

D. The Authority may change its Contract Manager at any time by giving written notice to the Contractor without an amendment.

3. Subagreements

A. For purposes of this Agreement, subcontractor and subconsultant are used interchangeably, and the provisions of this Agreement that apply to subcontractors/subconsultants apply to subagreements/subcontracts with both subcontractors and subconsultants, at all tiers.

B. Nothing contained in this Agreement or otherwise shall create any contractual relationship between the Authority and any subcontractors, and no subcontract/subagreement shall relieve the Contractor of its responsibilities and obligations…